Ventilation and Exhaust Systems Cleaning Services, Oahu, Hawaii

The work includes, but is not limited to, furnishing all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform Ventilation and Exhaust Systems Cleaning Services, Oahu, Hawaii, by means of an Indefinite Delivery Indefinite Quantity (IDIQ) contract, comprised of recurring and non-recurring work items.  The Contractor shall perform cleaning services on ventilation and exhaust systems to ensure systems are clean, fully functional, and in normal working condition to minimize breakdowns and to maximize useful life.  The Contractor shall perform any repairs, including replacement, discovered during scheduled maintenance work.  Ventilation systems shall be maintained in an operable and safe condition in accordance with equipment specifications and industry standards.  Services shall not cause disruptions to facility operations.  The Contractor shall contain and dispose of dirt, dust, grease, lint, and other residues collected during maintenance services in accordance with applicable Federal, state, and local laws and regulations.  Recurring work includes, but is not limited to, kitchen exhaust cleaning, operational testing, scheduling, fan and main duct cleaning, laundry dryer vents and duct cleaning, and servicing exhaust hoods and ducts.  Non-recurring work includes, but is not limited to, mold remediation, inspection/survey work, and sampling for microbial air analysis.  In addition, the Contractor shall have a minimum of one National Air Duct Cleaners Association (NADCA) certified individual performing or supervising at the project site for this contract.

Procurement Method:  Contracting by Negotiation

The NAICS Code for this procurement is 561790 and the annual size standard is $8 million. 

The contract term will be a base period of one year plus four option years.  The total term of the contract, including all options, will not exceed 60 months.  The Government will not synopsize the options when exercised.  Non-recurring work may be issued via FedMall, a web-based ordering system, using Government purchase cards. 

The minimum guarantee will be the Base Period Recurring work and the maximum value of the contract will be the total value of all the Contract Line Items in the Schedule. 

This contract will replace a contract for similar services awarded in 2015 for $332,670.00 (recurring work portion for the 12-month base period) and $1,180,850.00 (nonrecurring work maximum value for the 12-month base period).  Information about the current contract and the incumbent contractor (e.g. value of last option exercised, firm name, address, etc.) will be included in the solicitation package.  Requests under the Freedom of Information Act are not required for this information.

Based on market research, including a sources sought notice issued on November 25, 2019, there is a reasonable expectation that offers would be obtained from at least two responsible 8(a) concerns.  Since the requirement is currently in the 8(a) program, the solicitation will be issued as an 8(a) competitive set-aside.  The NAVFAC Hawaii small business office concurs with the set-aside determination.

Offerors can view and/or download the solicitation, and any attachments, at https://beta.sam.gov/ when it becomes available.  All interested offerors shall register at the website.  No notice of solicitation activity will be provided to interested offerors.  The Government will only accept offers from 8(a) concerns.

The solicitation will utilize source selection procedures which require offerors to submit a non-price and a price proposal for evaluation by the Government.

Proposal receipt date is approximate.  The actual date will be shown on the RFP.