Variable Refrigerant Flow (VRF) System Support Services

22 MAY 2025 at 3:20PM UPDATE 5: Posted the attached VRF Question and Answers Final

All other terms and conditions will remain unchanged.

Please continue to monitor SAM.gov for all related updates

********************************************

22 MAY 2025 at 1:30PM UPDATE 4: Posted the revised RFP SF30 with attachments. 

The purpose of Amendment 0001 is to:
1. Extend the question submission date to Tuesday, 20 May 2025 at 5:00PM.
2. Extend the solicitation due date to Monday, 02 June 2025 at 10:00AM
3. Updated Period of Performance: 09 June 2025 - 08 June 2026
4. Revise Contract Line Item Number (CLIN) structure.
5. Incorporate revised PWS dated 22 May 2025.
6. Incorporate Appendix List of Attachments. (VRF - APPENDIX TABLE A-1, VRF - APPENDIX TABLE B-1 & TABLE C-1, and VRF - APPENDIX D-1 SUGGEST TRAINING CURRICULUM)

All other terms and conditions will remain unchanged.

Please continue to monitor SAM.gov for all related updates.

********************************************

22 MAY 2025 at 10:58AM UPDATE 3: Due to unforeseen circumstances and the amount of questions, answers to all questions regarding the Request for Proposal (RFP), FA301625R0013, will be compiled and posted no later than (NLT) 5:00 PM on Thursday, 22 May 2025.

This SAM update also reflects what was stated in the RFP that this is a due to SAM technical issues:

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

PSC CODE: J041 Maintenance/Repair/Rebuild of Equipment - Refrigeration Air Conditioning and Air Circulating Equipment

NAICS: 238220 Plumbing, Heating, and Air-Conditioning Contractors

Location:  JBSA San Antonio TX

Amendment 01 to the RFP will be posted NLT 12:00 PM on Thursday, 22 May 2025 to reflect changes to the PWS adding an appendix for the suggested Training Curriculum for the VRF Systems.

The RFP submission deadline has been extended to 10:00 AM on 02 June 2025 for all responses and will be reflected in the upcoming RFP Amendment.  

Notifications will be sent to all interested vendors on file. Please continue to monitor SAM.gov for all related updates and review all updated posted documents. All other terms and conditions in the RFP and PWS remains unchanged.

********************************************

21 MAY 2025 UPDATE 2: Answers to all questions are being compiled and will be posted Thursday, 22 May 2025 by 5:00pm.

The request for proposal will be extended and an amendment will be posted NLT Thursday, 22 May 2025 by 10:00 AM with the extended due day for responses.

Please continue to monitor SAM.gov for all related updates, This notice is related to the FA301625R0034- PreSol which was the Pre-solicitation Notice.

All other terms and conditions will remain unchanged.

*******************************************

16 MAY 2025 UPDATE 1:  The submission of questions has been extended to 2PM CST, Tuesday 20 MAY 2025.  Another update will be posted next week regarding the extension of responsed due.  Please check here reguarly to stay current.  This notice is related to the FA301625R0034-PreSol  which was the presolicitation notice.

*******************************************

The 502d Contracting Squadron, located at 1655 Selfridge Ave JBSA Lackland TX 78236, is releasing a solicitation for commercial services under FAR Parts 12 and 13.5, as detailed in this notice. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for non-personal services. The award will be based on the Lowest Price Technically Acceptable (LPTA) evaluation method.

NOTICE TO OFFEROR(s).Funds are not presently available for this effort. No award will be made under this solicitation until funds  are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Important Information for Offerors:

• Small Business Requirement: Only proposals from certified service-disabled veterans owned small business concerns will be considered. Proposals from other than small businesses will be rejected.
• Offeror Responsibility: It is the offeror's sole responsibility to ensure proposals are complete, accurate, and compliant with all requirements outlined in this Request for Proposal (RFP).
• Late Submissions: The Government is not responsible for late or incomplete submissions. Late responses will be handled according to FAR 52.212-1(f).
• Funding Contingency: Award is contingent upon the availability of funds. The Government reserves the right to cancel this solicitation before or after the closing date without obligation to reimburse offerors for any costs incurred.
• Questions: All questions and concerns must be submitted to the points of contact listed above by Friday, 16 May 2025 at 12:00 PM CST.  Questions submitted after this deadline will not be considered. Answers to timely submitted questions will be posted on SAM.gov by Monday, 19 May 2025 at 3:00 PM CST. Interested vendors will be notified when the Q&A is available. However, vendors are responsible for continuing to monitor SAM.gov for updates.
• Site Coordination: Attendance at the scheduled site survey is strongly encouraged to allow offerors to fully understand the project scope and existing conditions. The Contractor is responsible for independently verifying all equipment and details on site. Any discrepancies discovered must be reported to the Contracting Officer. Meet at JBSA Randolph Visitor Center at NLT Thursday, 15 May 2025 at 09:30 AM CST. If a visitor base pass is required, coordination must be submitted NLT Monday, 12 May 2025 at 12:00PM CST. If you plan on attending, please send an email to the POC listed above with name and phone number for each attendee. 
• Attachments: Carefully review ALL attachments to this Solicitation Notice. Complete and return the attached Request for Quote (RFQ).
• Response Deadline: All interested contractors must submit a response by the due date and time specified in this notice.

22 MAY 2025 at 1:30PM UPDATE 4: Posted the revised RFP SF30 with attachments. 

The purpose of Amendment 0001 is to:
1. Extend the question submission date to Tuesday, 20 May 2025 at 5:00PM.
2. Extend the solicitation due date to Monday, 02 June 2025 at 10:00AM
3. Updated Period of Performance: 09 June 2025 - 08 June 2026
4. Revise Contract Line Item Number (CLIN) structure.
5. Incorporate revised PWS dated 22 May 2025.
6. Incorporate Appendix List of Attachments. (VRF - APPENDIX TABLE A-1, VRF - APPENDIX TABLE B-1 & TABLE C-1, and VRF - APPENDIX D-1 SUGGEST TRAINING CURRICULUM)

All other terms and conditions will remain unchanged.

Please continue to monitor SAM.gov for all related updates.

********************************************

22 MAY 2025 at 10:58AM UPDATE 3: Due to unforeseen circumstances and the amount of questions, answers to all questions regarding the Request for Proposal (RFP), FA301625R0013, will be compiled and posted no later than (NLT) 5:00 PM on Thursday, 22 May 2025.

This SAM update also reflects what was stated in the RFP that this is a due to SAM technical issues:

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

PSC CODE: J041 Maintenance/Repair/Rebuild of Equipment - Refrigeration Air Conditioning and Air Circulating Equipment

NAICS: 238220 Plumbing, Heating, and Air-Conditioning Contractors

Location:  JBSA San Antonio TX

Amendment 01 to the RFP will be posted NLT 12:00 PM on Thursday, 22 May 2025 to reflect changes to the PWS adding an appendix for the suggested Training Curriculum for the VRF Systems.

The RFP submission deadline has been extended to 10:00 AM on 02 June 2025 for all responses and will be reflected in the upcoming RFP Amendment.  

Notifications will be sent to all interested vendors on file. Please continue to monitor SAM.gov for all related updates and review all updated posted documents. All other terms and conditions in the RFP and PWS remains unchanged.

********************************************

21 MAY 2025 UPDATE 2: Answers to all questions are being compiled and will be posted Thursday, 22 May 2025 by 5:00pm.

The request for proposal will be extended and an amendment will be posted NLT Thursday, 22 May 2025 by 10:00 AM with the extended due day for responses.

Please continue to monitor SAM.gov for all related updates, This notice is related to the FA301625R0034- PreSol which was the Pre-solicitation Notice.

All other terms and conditions will remain unchanged.

*******************************************

16 MAY 2025 UPDATE 1:  The submission of questions has been extended to 2PM CST, Tuesday 20 MAY 2025.  Another update will be posted next week regarding the extension of responsed due.  Please check here reguarly to stay current.  This notice is related to the FA301625R0034-PreSol  which was the presolicitation notice.

*******************************************

The 502d Contracting Squadron, located at 1655 Selfridge Ave JBSA Lackland TX 78236, is releasing a solicitation for commercial services under FAR Parts 12 and 13.5, as detailed in this notice. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for non-personal services. The award will be based on the Lowest Price Technically Acceptable (LPTA) evaluation method.

NOTICE TO OFFEROR(s).Funds are not presently available for this effort. No award will be made under this solicitation until funds  are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Important Information for Offerors:

• Small Business Requirement: Only proposals from certified service-disabled veterans owned small business concerns will be considered. Proposals from other than small businesses will be rejected.
• Offeror Responsibility: It is the offeror's sole responsibility to ensure proposals are complete, accurate, and compliant with all requirements outlined in this Request for Proposal (RFP).
• Late Submissions: The Government is not responsible for late or incomplete submissions. Late responses will be handled according to FAR 52.212-1(f).
• Funding Contingency: Award is contingent upon the availability of funds. The Government reserves the right to cancel this solicitation before or after the closing date without obligation to reimburse offerors for any costs incurred.
• Questions: All questions and concerns must be submitted to the points of contact listed above by Friday, 16 May 2025 at 12:00 PM CST.  Questions submitted after this deadline will not be considered. Answers to timely submitted questions will be posted on SAM.gov by Monday, 19 May 2025 at 3:00 PM CST. Interested vendors will be notified when the Q&A is available. However, vendors are responsible for continuing to monitor SAM.gov for updates.
• Site Coordination: Attendance at the scheduled site survey is strongly encouraged to allow offerors to fully understand the project scope and existing conditions. The Contractor is responsible for independently verifying all equipment and details on site. Any discrepancies discovered must be reported to the Contracting Officer. Meet at JBSA Randolph Visitor Center at NLT Thursday, 15 May 2025 at 09:30 AM CST. If a visitor base pass is required, coordination must be submitted NLT Monday, 12 May 2025 at 12:00PM CST. If you plan on attending, please send an email to the POC listed above with name and phone number for each attendee. 
• Attachments: Carefully review ALL attachments to this Solicitation Notice. Complete and return the attached Request for Quote (RFQ).
• Response Deadline: All interested contractors must submit a response by the due date and time specified in this notice.

22 MAY 2025 UPDATE 3: Due to unforeseen circumstances and the amount of questions, answers to all questions regarding the Request for Proposal (RFP), FA301625R0013, will be compiled and posted no later than (NLT) 5:00 PM on Thursday, 22 May 2025.

This SAM update also reflects what was stated in the RFP that this is a due to SAM technical issues:

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

PSC CODE: J041 Maintenance/Repair/Rebuild of Equipment - Refrigeration Air Conditioning and Air Circulating Equipment

NAICS: 238220 Plumbing, Heating, and Air-Conditioning Contractors

Location:  JBSA San Antonio TX

Amendment 01 to the RFP will be posted NLT 12:00 PM on Thursday, 22 May 2025 to reflect changes to the PWS adding an appendix for the suggested Training Curriculum for the VRF Systems.

The RFP submission deadline has been extended to 10:00 AM on 02 June 2025 for all responses and will be reflected in the upcoming RFP Amendment.  

Notifications will be sent to all interested vendors on file. Please continue to monitor SAM.gov for all related updates and review all updated posted documents. All other terms and conditions in the RFP and PWS remains unchanged.

********************************************

21 MAY 2025 UPDATE 2: Answers to all questions are being compiled and will be posted Thursday, 22 May 2025 by 5:00pm.

The request for proposal will be extended and an amendment will be posted NLT Thursday, 22 May 2025 by 10:00 AM with the extended due day for responses.

Please continue to monitor SAM.gov for all related updates, This notice is related to the FA301625R0034- PreSol which was the Pre-solicitation Notice.

All other terms and conditions will remain unchanged.

*******************************************

16 MAY 2025 UPDATE 1:  The submission of questions has been extended to 2PM CST, Tuesday 20 MAY 2025.  Another update will be posted next week regarding the extension of responsed due.  Please check here reguarly to stay current.  This notice is related to the FA301625R0034-PreSol  which was the presolicitation notice.

*******************************************

The 502d Contracting Squadron, located at 1655 Selfridge Ave JBSA Lackland TX 78236, is releasing a solicitation for commercial services under FAR Parts 12 and 13.5, as detailed in this notice. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for non-personal services. The award will be based on the Lowest Price Technically Acceptable (LPTA) evaluation method.

NOTICE TO OFFEROR(s).Funds are not presently available for this effort. No award will be made under this solicitation until funds  are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Important Information for Offerors:

• Small Business Requirement: Only proposals from certified service-disabled veterans owned small business concerns will be considered. Proposals from other than small businesses will be rejected.
• Offeror Responsibility: It is the offeror's sole responsibility to ensure proposals are complete, accurate, and compliant with all requirements outlined in this Request for Proposal (RFP).
• Late Submissions: The Government is not responsible for late or incomplete submissions. Late responses will be handled according to FAR 52.212-1(f).
• Funding Contingency: Award is contingent upon the availability of funds. The Government reserves the right to cancel this solicitation before or after the closing date without obligation to reimburse offerors for any costs incurred.
• Questions: All questions and concerns must be submitted to the points of contact listed above by Friday, 16 May 2025 at 12:00 PM CST.  Questions submitted after this deadline will not be considered. Answers to timely submitted questions will be posted on SAM.gov by Monday, 19 May 2025 at 3:00 PM CST. Interested vendors will be notified when the Q&A is available. However, vendors are responsible for continuing to monitor SAM.gov for updates.
• Site Coordination: Attendance at the scheduled site survey is strongly encouraged to allow offerors to fully understand the project scope and existing conditions. The Contractor is responsible for independently verifying all equipment and details on site. Any discrepancies discovered must be reported to the Contracting Officer. Meet at JBSA Randolph Visitor Center at NLT Thursday, 15 May 2025 at 09:30 AM CST. If a visitor base pass is required, coordination must be submitted NLT Monday, 12 May 2025 at 12:00PM CST. If you plan on attending, please send an email to the POC listed above with name and phone number for each attendee. 
• Attachments: Carefully review ALL attachments to this Solicitation Notice. Complete and return the attached Request for Quote (RFQ).
• Response Deadline: All interested contractors must submit a response by the due date and time specified in this notice.

21 MAY 2025 UPDATE: ANSWERS TO ALL QUESTIONS ARE BEING COMPILED AND WILL BE POSTED WEDNESDAY, 21 MAY 2025 BY 5PM. 

THE REQUEST FOR PROPOSAL WILL BE EXTENDED AND AN AMENDMENT WILL BE POSTED THURSDAY, 22 MAY 2025 BY 10:00 AM WITH THE EXTENDED DUE DAY FOR RESPONSES. 

PLEASE CONTINUE TO MONITOR SAM.GOV FOR ALL RELATED UPDATES. THIS NOTICE IS RELATED TO THE FA301625R0034-PRESOL WHICH WAS THE PRESOLICITATION NOTICE.

ALL OTHER TERMS AND CONDITIONS WILL REMAIN UNCHANGED.

***************************************************************************************

16 MAY 2025 UPDATE:  The submission of questions has been extended to 2PM CST, Tuesday 20 MAY 2025.  Another update will be posted next week regarding the extension of responsed due.  Please check here reguarly to stay current.  This notice is related to the FA301625R0034-PreSol  which was the presolicitation notice.

***************************************************************************************

The 502d Contracting Squadron, located at 1655 Selfridge Ave JBSA Lackland TX 78236, is releasing a solicitation for commercial services under FAR Parts 12 and 13.5, as detailed in this notice. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for non-personal services. The award will be based on the Lowest Price Technically Acceptable (LPTA) evaluation method.

NOTICE TO OFFEROR(s).Funds are not presently available for this effort. No award will be made under this solicitation until funds  are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Important Information for Offerors:

• Small Business Requirement: Only proposals from certified service-disabled veterans owned small business concerns will be considered. Proposals from other than small businesses will be rejected.
• Offeror Responsibility: It is the offeror's sole responsibility to ensure proposals are complete, accurate, and compliant with all requirements outlined in this Request for Proposal (RFP).
• Late Submissions: The Government is not responsible for late or incomplete submissions. Late responses will be handled according to FAR 52.212-1(f).
• Funding Contingency: Award is contingent upon the availability of funds. The Government reserves the right to cancel this solicitation before or after the closing date without obligation to reimburse offerors for any costs incurred.
• Questions: All questions and concerns must be submitted to the points of contact listed above by Friday, 16 May 2025 at 12:00 PM CST.  Questions submitted after this deadline will not be considered. Answers to timely submitted questions will be posted on SAM.gov by Monday, 19 May 2025 at 3:00 PM CST. Interested vendors will be notified when the Q&A is available. However, vendors are responsible for continuing to monitor SAM.gov for updates.
• Site Coordination: Attendance at the scheduled site survey is strongly encouraged to allow offerors to fully understand the project scope and existing conditions. The Contractor is responsible for independently verifying all equipment and details on site. Any discrepancies discovered must be reported to the Contracting Officer. Meet at JBSA Randolph Visitor Center at NLT Thursday, 15 May 2025 at 09:30 AM CST. If a visitor base pass is required, coordination must be submitted NLT Monday, 12 May 2025 at 12:00PM CST. If you plan on attending, please send an email to the POC listed above with name and phone number for each attendee. 
• Attachments: Carefully review ALL attachments to this Solicitation Notice. Complete and return the attached Request for Quote (RFQ).
• Response Deadline: All interested contractors must submit a response by the due date and time specified in this notice.

" 16 MAY 2025 UPDATE:  The submission of questions has been extended to 2PM CST, Tuesday 20 MAY 2025.  Another update will be posted next week regarding the extension of responsed due.  Please check here reguarly to stay current.  This notice is related to the FA301625R0034-PreSol  which was the presolicitation notice."

The 502d Contracting Squadron, located at 1655 Selfridge Ave JBSA Lackland TX 78236, is releasing a solicitation for commercial services under FAR Parts 12 and 13.5, as detailed in this notice. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for non-personal services. The award will be based on the Lowest Price Technically Acceptable (LPTA) evaluation method.

NOTICE TO OFFEROR(s).Funds are not presently available for this effort. No award will be made under this solicitation until funds  are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Important Information for Offerors:

• Small Business Requirement: Only proposals from certified service-disabled veterans owned small business concerns will be considered. Proposals from other than small businesses will be rejected.
• Offeror Responsibility: It is the offeror's sole responsibility to ensure proposals are complete, accurate, and compliant with all requirements outlined in this Request for Proposal (RFP).
• Late Submissions: The Government is not responsible for late or incomplete submissions. Late responses will be handled according to FAR 52.212-1(f).
• Funding Contingency: Award is contingent upon the availability of funds. The Government reserves the right to cancel this solicitation before or after the closing date without obligation to reimburse offerors for any costs incurred.
• Questions: All questions and concerns must be submitted to the points of contact listed above by Friday, 16 May 2025 at 12:00 PM CST.  Questions submitted after this deadline will not be considered. Answers to timely submitted questions will be posted on SAM.gov by Monday, 19 May 2025 at 3:00 PM CST. Interested vendors will be notified when the Q&A is available. However, vendors are responsible for continuing to monitor SAM.gov for updates.
• Site Coordination: Attendance at the scheduled site survey is strongly encouraged to allow offerors to fully understand the project scope and existing conditions. The Contractor is responsible for independently verifying all equipment and details on site. Any discrepancies discovered must be reported to the Contracting Officer. Meet at JBSA Randolph Visitor Center at NLT Thursday, 15 May 2025 at 09:30 AM CST. If a visitor base pass is required, coordination must be submitted NLT Monday, 12 May 2025 at 12:00PM CST. If you plan on attending, please send an email to the POC listed above with name and phone number for each attendee. 
• Attachments: Carefully review ALL attachments to this Solicitation Notice. Complete and return the attached Request for Quote (RFQ).
• Response Deadline: All interested contractors must submit a response by the due date and time specified in this notice.

The 502d Contracting Squadron, located at 1655 Selfridge Ave JBSA Lackland TX 78236, is releasing a solicitation for commercial services under FAR Parts 12 and 13.5, as detailed in this notice. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside for non-personal services. The award will be based on the Lowest Price Technically Acceptable (LPTA) evaluation method.

NOTICE TO OFFEROR(s).Funds are not presently available for this effort. No award will be made under this solicitation until funds  are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Important Information for Offerors:

• Small Business Requirement: Only proposals from certified service-disabled veterans owned small business concerns will be considered. Proposals from other than small businesses will be rejected.
• Offeror Responsibility: It is the offeror's sole responsibility to ensure proposals are complete, accurate, and compliant with all requirements outlined in this Request for Proposal (RFP).
• Late Submissions: The Government is not responsible for late or incomplete submissions. Late responses will be handled according to FAR 52.212-1(f).
• Funding Contingency: Award is contingent upon the availability of funds. The Government reserves the right to cancel this solicitation before or after the closing date without obligation to reimburse offerors for any costs incurred.
• Questions: All questions and concerns must be submitted to the points of contact listed above by Friday, 16 May 2025 at 12:00 PM CST.  Questions submitted after this deadline will not be considered. Answers to timely submitted questions will be posted on SAM.gov by Monday, 19 May 2025 at 3:00 PM CST. Interested vendors will be notified when the Q&A is available. However, vendors are responsible for continuing to monitor SAM.gov for updates.
• Site Coordination: Attendance at the scheduled site survey is strongly encouraged to allow offerors to fully understand the project scope and existing conditions. The Contractor is responsible for independently verifying all equipment and details on site. Any discrepancies discovered must be reported to the Contracting Officer. Meet at JBSA Randolph Visitor Center at NLT Thursday, 15 May 2025 at 09:30 AM CST. If a visitor base pass is required, coordination must be submitted NLT Monday, 12 May 2025 at 12:00PM CST. If you plan on attending, please send an email to the POC listed above with name and phone number for each attendee. 
• Attachments: Carefully review ALL attachments to this Solicitation Notice. Complete and return the attached Request for Quote (RFQ).
• Response Deadline: All interested contractors must submit a response by the due date and time specified in this notice.