Solicitation Amendment FA301625R00340001 SF30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of Amendment 0001 is to: Block 14 (Description of Amendment/Modification):

1. Extend the question submission date to Tuesday, 20 May 2025 at 5:00PM.

2. Extend the solicitation due date to Monday, 02 June 2025 at 10:00AM

3. Updated Period of Performance: 09 June 2025 - 08 June 2026

4. Revise Contract Line Item Number (CLIN) structure.

5. Incorporate revised PWS dated 22 May 2025.

6. Incorporate Appendix List of Attachments. (VRF - APPENDIX TABLE A-1, VRF - APPENDIX TABLE B-1 & TABLE C-1, and VRF - APPENDIX D-1 SUGGEST

TRAINING CURRICULUM)

All other terms and conditions will remain unchanged.

Please continue to monitor SAM.gov for all related updates.

Solicitation/Contract Form

The following modifications were made:

INFORMATION FROM TO

Response Due Time 12:00 PM 10:00 AM Response Due Date 21 May 2025 02 Jun 2025

Supplies or Services & Prices or Costs

Line Item 0001

The following Line Item modifications were made:

INFORMATION FROM TO

Description

Maintenance & Training Services (Labor)

Variable Refrigerant Flow Technician (VRF-T) and Variable Refrigerant Flow Instructor (VRF-I)

Maintenance Services - Variable Refrigerant Flow Technician(s) (VRF-T) will perform IAW Performance Work Statement.

Line Item 0002

The following Line Item modifications were made:

INFORMATION FROM TO AMOUNT +/-

Description

Reimbursement for Maintenance Materials, Supplies and Parts.

The COR limit for approval is up to $2,500.00, repairs costing more will require CO approval.

Training Services - Variable Refrigerant Flow Instructor(s) (VRF-I) will perform IAW Performance Work Statement.

Estimated Quantity 1 12 +11 Unit Price USD 50,000.00 USD -50,000.00 Amount USD 50,000.00 USD -50,000.00 Unit Of Measure Lot Months Cost Constraints Not to Exceed

Line Item 0003

The following Line Item modifications were made:

INFORMATION FROM TO AMOUNT +/-

Description

JBSA Emergency Services Overtime Hours for Variable Refrigerant Flow Technician (VRF-T) Only

Emergency services are services required on weekends, holidays, or Monday thru Friday outside of the designated duty hours (0600 - 1700hrs).

Reimbursement for Maintenance Materials, Supplies and Parts. (NTE-NOT TO EXCEED $50,000)

The COR limit for approval is up to $2,500.00, any repairs costing more will require CO approval.

Estimated Quantity 50 1 -49 Unit Price USD 50,000.00 USD +50,000.00 Amount USD 50,000.00 USD +50,000.00 Unit Of Measure Hours Lot

Line Item 0004

The following Line Item were added:

Item Supplies / Services Estimated Quantity Unit Unit Price Amount

JBSA Emergency Services Overtime Hours for Variable Refrigerant Flow

FA301625R00340001

Technician(s) (VRF-T) Only.

(NTE-NOT TO EXCEED 50 hours)

Emergency services are services required on weekends, holidays, and/or Monday thru Friday outside of the designated duty hours (0600

- 1700hrs).

Product Service Code: J041 Pricing Arrangement: Firm Fixed Price

50 Hours

Inspection and Acceptance

Line Item 0001

The following Inspection and Acceptance Locations were added:

Inspection and Acceptance Location - DoDAAC: F2M3CB

INFORMATION VALUE

Action Both Location Destination

Acceptance Location

F2M3CB

F2M3CB 502 CES CERF

AF NO MILSBILLS PROC CP 2102213955, 1675 GOTT ST

JBSA LACKLAND, TX 78236-5643

UNITED STATES

Instructions See Performance Work Statement (PWS) for Acceptance/inspection criteria.

POC Name Mr Jacob Go - 502 CES/CE5SL Supervisory Contract Service Specialist POC Email jacob.go.1@us.af.mil POC Telephone 2106716509

Line Item 0002

The following Inspection and Acceptance Locations were added:

Inspection and Acceptance Location - DoDAAC: F2M3CB

INFORMATION VALUE

Action Both Location Destination

Acceptance Location

F2M3CB

F2M3CB 502 CES CERF

AF NO MILSBILLS PROC CP 2102213955, 1675 GOTT ST

JBSA LACKLAND, TX 78236-5643

UNITED STATES

Instructions See Performance Work Statement (PWS) for Acceptance/inspection criteria.

POC Name Mr Jacob Go - 502 CES/CE5SL Supervisory Contract Service Specialist POC Email jacob.go.1@us.af.mil POC Telephone 2106716509

Line Item 0003

The following Inspection and Acceptance Locations were added:

Inspection and Acceptance Location - DoDAAC: F2M3CB

INFORMATION VALUE

Action Both Location Destination

Acceptance Location

F2M3CB

F2M3CB 502 CES CERF

AF NO MILSBILLS PROC CP 2102213955, 1675 GOTT ST

JBSA LACKLAND, TX 78236-5643

UNITED STATES

Instructions See Performance Work Statement (PWS) for Acceptance/inspection criteria.

POC Name Mr Jacob Go - 502 CES/CE5SL Supervisory Contract Service Specialist POC Email jacob.go.1@us.af.mil POC Telephone 2106716509

Line Item 0004

The following Inspection and Acceptance Locations were added:

Inspection and Acceptance Location - DoDAAC: F2M3CB

INFORMATION VALUE

Action Both Location Destination

F2M3CB

F2M3CB 502 CES CERF

Acceptance Location AF NO MILSBILLS PROC CP 2102213955, 1675 GOTT ST

JBSA LACKLAND, TX 78236-5643

UNITED STATES

Instructions See Performance Work Statement (PWS) for Acceptance/inspection criteria.

POC Name Mr Jacob Go - 502 CES/CE5SL Supervisory Contract Service Specialist POC Email jacob.go.1@us.af.mil POC Telephone 2106716509

Deliveries or Performance

Line Item 0001

The following Delivery Information modifications were made:

INFORMATION FROM TO

Period of Performance 01 Jun 2025 to 31 May 2026 09 Jun 2025 to 08 Jun 2026

Line Item 0002

The following Delivery Information modifications were made:

INFORMATION FROM TO

Period of Performance 01 Jun 2025 to 31 May 2026 09 Jun 2025 to 08 Jun 2026

Line Item 0003

The following Delivery Information modifications were made:

INFORMATION FROM TO

Period of Performance 01 Jun 2025 to 31 May 2026 09 Jun 2025 to 08 Jun 2026

Line Item 0004

The following Delivery Information were added:

INFORMATION VALUE

Period of Performance 09 Jun 2025 to 08 Jun 2026

List of Attachments

The following Attachments were added:

VRF - APPENDIX D-1 SUGGEST TRAINING CURRICULUM

VRF - APPENDIX TABLE A-1

VRF - APPENDIX TABLE B-1 & TABLE C-1

VRF PWS 22 May 2025

Instructions, Conditions, & Notices to Offerors or Quoters

Header Miscellaneous Text (Modified):

Instruction Section: FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS

Addendum to FAR 52.212-l(b), Submission of Proposal. The paragraph is tailored as follows:

1.0 GENERAL INSTRUCTIONS. This requirement is being solicited as a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns and will be competed for non-personal services amongst eligible vendors utilizing the procedures under FAR Part 12 (Acquisition of Commercial Items) and FAR 13.5 (Simplified Procedures for Certain Commercial Items). The Lowest Price Technically Acceptable (LPTA) evaluation procedures will be utilized.

This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this solicitation, the term "Offeror" includes subcontractors, teammates and/or joint venture partners. The Offeror must include all data and information requested and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specifically detailed manner will enable the Government to perform a thorough and fair evaluation. Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

NOTE: All proposals shall be submitted in PDF format. There are no page limitations with the submission of your proposal. The required fonts are (Time New Roman) 10-point for graphics and tables and 12-point for text. Tables may be in excel.

2.0 INFORMATION REGARDING SUBMISSION REQUIREMENTS. Documents submitted in response to this solicitation must comply with the requirements of the solicitation and Performance Work Statement (PWS).

Independent consultation with Government Officials concerning the project requirements is prohibited since evaluation of quotations will be based on the requirements stated in this request for proposal (RFP). Industry generated questions regarding the technical requirements, coordination, and/or the interpretation of RFP requirements during the solicitation phase shall be written and directed to the Contract Specialist and Contracting Officer.

SUBMISSION OF QUESTIONS. All questions must be submitted via email no later than:

DATE: 20 May 2025 (Tuesday)

TIME: Central Standard Time (CST) via email to:5:00 PM

Contract Specialist, Teresa Sullivan, teresa.sullivan.4@us.af.mil Contracting Officer, N. Marie Phillips, norena.phillips@us.af.mil

Questions submitted after this deadline will not be considered. Answers to timely submitted questions will be posted on SAM.gov by Monday, 19 May 2025 at 3:00 PM CST. Interested vendors will be notified when the Q&A is available. However, vendors are responsible for continuing to monitor SAM.gov for updates.

2.1 Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. TheNOTICE TO OFFEROR(s).

Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

2.2 . Attendance at the scheduled site survey is strongly encouraged to allow offerors to fully understand the project scope and existingSITE COORDINATION conditions. The Contractor is responsible for independently verifying all equipment and details on site. Any discrepancies discovered must be reported to the Contracting Officer.

Meet at JBSA Randolph Visitor Center at NLT Thursday, 15 May 2025 at 09:30 AM CST.

If a visitor base pass is required, coordination must be submitted NLT Monday, 12 May 2025 at 12:00PM CST. If you plan on attending, please send an email to the POC listed above with name and phone number for each attendee.

3.0 PROPOSAL PREPARATION, FORMAT INSTRUCTIONS AND GENERAL INFORMATION. This section provides general guidance for preparing proposals regarding the format and content and general information regarding submission of the proposal. Each volume shall be complete. To ensure timely and equitable evaluation of proposal, Offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory.

Offerors show that your firm will fulfil all the requirements specified in the solicitation by submitting your proposal. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or sub factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

3.1 PROPOSAL CLARITY. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror capabilities and for substantiating the validity of stated claims. The Offeror proposal shall not simply rephrase, reiterate, or restate the Government's own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible with the actual methodology you use for accomplishing and satisfying the requirements. The Offeror assumes that the Government has no prior knowledge of its capabilities, facilities, and experience, and will base the evaluation on the information presented in the proposal.

3.2 PERIOD FOR ACCEPTANCE OF PROPOSALS. The Offeror agrees to hold the pricing in its proposal firm for 60 calendar days from the date specified for receipt of proposals.

3.3 REPRESENTATIONS AND CERTIFICATIONS. Contractor shall complete the necessary fill-ins, certifications, and provisions. The Offeror shall complete only paragraph (b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM.gov) website. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the proposal. Completed Representations and Certifications shall be provided with SF1449 in Volume I (Administrative).

3.4 INTERCHANGES. The Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the CO and the vendor that may address any aspect of the proposal and may/may not be documented in real time. Interchanges may be conducted with one, some, or all, as the Government is not required to conduct interchanges with any and/or all contractors responding to the solicitation.

3.5 RESPONSIBLE VENDOR. A vendor must be determined to be responsible by the CO to be eligible for the award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1.(Responsible Prospective Contractors.)

3.6 SOLICITATION. A signed copy of SF1449 from an individual legally authorized to bind the proposal. The Offeror shall complete blocks 12 (Discount Terms), 17a (Contractor/Offeror - Entity Info) 30a (Signature of Offeror/ Contractor), 30b (Name and Title of Signer) and in doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. If any amendments (SF30) to the solicitation are issued, a signed copy of each amendment shall be placed before the solicitation in order starting with the most recent amendment issued. Complete all contract clause fill-ins if applicable. Volume I (Administrative) shall include the signed SF 1449 (and any amendments issued). In addition, it shall also include completed Representations and Certifications as required in RFP.

3.7 SPECIFIC PROPOSAL INSTRUCTIONS. To ensure a timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein.

The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation. The response shall consist of the following Volumes:

VOLUME 1: ADMINISTRATIVE (GENERAL INFORMATION). This volume shall include the signed SF 1449 (and any amendments issued) and fully completed Representation and Certifications as required in RFP paragraph 3.3.

The following information table:

Business Entity Name:

Address:

Point of Contact Name:

Phone:

Email:

SAM UEI:

Cage Code:

TAX ID (US firms only):

This volume shall include the following: VOLUME II: SCHEDULE OF SERVICES/PRICING.

The Offeror shall complete the Schedule of Supplies/Services of the RFP. A unit price shall be proposed and inserted for the Firm Fixed Price (FFP) Contract Line- Item Number (CLIN) and shall be rounded up to two decimal places. The total amount must equal the sum of all unit prices (CLINs). The proposed prices shall be based on the Offeror own approach and the Government's PWS requirements as set forth herein. Offerors who change the quantities stated in the solicitation will NOT be awarded a contract, the total evaluated price must be found to be fair and reasonable and balanced. The CO reserves the right to conduct a price realism analysis and to reject a proposal if the price proposed is unrealistically low. Adequate competition is anticipated so Offerors are encouraged to proposal their best pricing.

NOTE: Volume II shall include the schedule of supplies and services as defined in RFP.

The Offeror shall submit only pricing information that will be evaluated for the award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) costs plus profit or fees should be included in the unit price.

The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial proposals, the CO will review the proposals and if, in the CO's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, Offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

The Government will evaluate the three (3) lowest priced proposals for Technical Acceptability. However, the Government reserves the right to evaluate additional proposals for technical acceptability if deemed to be in the best interest of the Government. If additional proposals are evaluated for technical acceptability, they will be evaluated in the order of total price.

VOLUME III TECHNICAL PROPOSAL. Each Offeror shall submit a Technical Volume with its proposal IAW the format below:

MANAGEMENT PLAN. The Offeror shall demonstrate how their Management Plan will satisfy the requirements of PWS. The plan shall demonstrate a sound, comprehensive, realistic, effective, and efficient management approach to fulfill the requirements of PWS. The plan shall also include the following:

a. Contractor's approach to recruit/validate candidates' credentials, retain contract employees to avoid vacancies, and to fill vacant positions within a mandatory 30 days from notice of vacancy.

i. Resumes of the proposed key personnel

ii. Finalized list of the key personnel.

NOTE: By submission of a proposal for this acquisition, the Offeror acknowledges that should a vacancy exceed the 30-day time limit, the Government will not allow invoices for the vacant positions. Offeror shall indicate acceptance of this restriction with their Management Plan.

QUALITY CONTROL PLAN. The Quality Control Plan (QCP) shall adequately demonstrate the vendor's comprehensive, effective, and efficient approach to correct deficiencies and degradation of services and to achieve consistent and acceptable performance IAW PWS. The strategies outlined in the QCP should be realistic, effective in minimizing and correcting and preventing deficiencies and complaints.

At a minimum, the plan shall address the following:

a. Names, contact information and experience of Company Quality Control Team.

b. Responsibilities and quality control functions associated with oversight and coordination with customer and Contracting Officer Representative (COR) and CO.

c. Describe the methodology to monitor service performance, approach and inform employees of identified deficiencies/complaints, and ensure that any deficiencies/complaints are corrected and eradicated.

d. Plan to manage work fluctuations (employee absences) as described in the PWS to ensure completion of all required services by the identified completion time.

e. Description of processes used to proactively mitigate or prevent quality control deficiencies.

f. Description of processes used for Contractor identification of non-conforming services should occur and proposed corrective actions to ensure services provided conform to the requirements of the solicitation.

g. Identify metrics to track performance objectives identified in the Service Summary, to include same-day correction, and provide a measure of corrective actions taken to the COR monthly.

h. Plan to promote safety at every level of the organization to include accident/incident prevention and general employee safety.

i. Plan to protect, preserve, and establish accountability controls over Government facility space, furniture and other equipment provided by the Contractor for use in performance of contract requirements.

Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. With your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

All the requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical factor. The responses will be evaluated against FAR 52.212-2, Evaluation Factors. Marketing presentations will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important.

Offerors are strongly encouraged to provide, as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

3.8 SUBMISSION OF PROPOSALS. Submit a signed and dated proposal to the 502d Contracting Squadron via email not later than:

DATE: 02 June 2025 (Monday)

TIME: 10:00 AM Central Standard Time (CST) via email to:

Contract Specialist, Teresa Sullivan, teresa.sullivan.4@us.af.mil Contracting Officer, N. Marie Phillips, norena.phillips@us.af.mil

The proposal must be received no later than the date and time established in block 8 (Offer Due Date/Local Time) of SF1449 and the above. For this acquisition -only email proposals will be accepted.

NOTE: The contractor will confirm that the Government POC, as noted above, has received the submitted proposal.

Addendum to 52.212-l(d), Product samples, is deleted in its entirety.

Addendum to 52.212-l(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-l(g), Contract award, is deleted in its entirety Addendum to 52.212-l(h), Multiple Awards, is deleted in its entirety.

(End of Addendum)

1655 SELFRIDGE AVE BLDG 5450, CP 210-671-3617

JBSA LACKLAND, TX 78236-5286

UNITED STATES

Teresa Sullivan, Email: teresa.sullivan.4@us.af.mil Telephone: 210-671-4653 AdminBy:

SCD: PAS: