Vaccine Refrigerators

The Department of Veterans Affairs Medical Center in Leeds, Massachusetts is seeking to procure eleven vaccine refrigerators through a firm fixed-price purchase order arrangement. The procurement includes eight refrigerators for medical room use that must store up to 1,300+ vaccine doses and three larger units for pharmacy use capable of storing up to 3,600+ vaccine doses. All units must maintain CDC-recommended temperature ranges of 2°C to 8°C and feature phase-change material technology with extended hold time capabilities during power outages of at least six days without external backup sources. The evaluation will be based on technical acceptance, delivery time, and price, with the government intending to make an award without discussions. Following two amendments, the final response deadline is September 4, 2025, at 2:30 PM EDT, with the original question deadline having passed on September 2, 2025.

This solicitation is classified as an unrestricted acquisition with no set-aside designation, operating under a small business size standard of 1,250 employees and falling under NAICS code 333415 for refrigeration equipment manufacturing. No incumbent contractors or specific budget ranges are identified in the available documentation. The procurement requires delivery and unpacking of all eleven units to the VAMC Leeds facility at 421 North Main Street, Leeds, Massachusetts, with no installation services required. Vendors must provide a two-year parts and service warranty plus a five-year compressor warranty, and any applicable authorization letters to distribute vaccine refrigerators. The refrigerators are essential for preserving vaccine quality and effectiveness at VA Community-Based Outpatient Clinics, particularly in remote locations where power outages have previously caused vaccine degradation.