S02 36C24125Q0745 0002 Vaccine Refrigerators_9-3-2025.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0002 09-03-2025

36C241

Department of Veterans Affairs (NCO 1) VAMC Leeds MA 421 North Main Street Leeds, MA 01053

36C241

Department of Veterans Affairs VAMC Manchester

718 Smyth Road Manchester NH 03104

To all Offerors/Bidders

36C24125Q0745

X

X X

X 1

1. The purpose of this Amendment is to answer questions submitted by prospective offerors

2. The RFQ closing date and time remains unchanged as: 09-04-2025 14:30 EDT.

3. In addition, all other terms and provisions described in the RFQ number of block 9A remain unchanged.

CONTINUATION: 36C24125Q0745 AMENDMENT 0002

VACCINE REFRIGERATORS

Q1: Why is it necessary for your current solution to maintain stable temperatures for 6 days without power. Don’t most patient care facilities have emergency generator backup power?

A1: This back-up power outage requirement must be self-sustaining for up to 6 days in case of power outage, specifically at remote VAMC locations. In the past, there have been instances of power outages in remote areas and power outages were not discovered in time to maintain temperature range consistency, which caused samples and vaccines to become degradated and items had to be destroyed. In addition, during power outages, this temp range cannot be maintained with external backup power sources such as battery packs, ice packs, or dry ice.

Q2: Is the uniformity data of +/- 1°C without Phase Change Material (PCM) sufficient to meet your specifications?

A2: YES.

Q3: Have you reviewed the uniformity data with PCM for a more accurate comparison?

A3: No – your company can provide a more accurate comparison.

Q4: Have you verified the storage capacity of the unit, some manufacturers use external dimensions for volume as opposed to actual storage capacity? For example a typical 20 cu ft upright pharmacy refrigerator stores up to 24,000 doses.

A4: Yes storage capacity has been verified

Q5: What specific items will be stored in the refrigeration units you are considering?

A5: Pharmaceuticals that require refrigeration. (Temp range – 36F to 46F)

Q6: When storing critical medications or vaccines, have you factored in the importance of NSF/ANSI 456 certification standards in your purchasing decision?

A6: It is not required for the refrigerator to have NSF/ANSI 456 certification, but it is considered.

Q7: Do the refrigeration units you are considering need to be ADA compliant to ensure accessibility for all users?

A7: For the location the refrigerator is located ADA is not relevant.

Q8: Do you prefer products that are manufactured in the US?

A8: No preference.

Q9: What considerations have been made for cleaning and managing potential spills within the refrigeration unit?

A9: The Clinical staff follow VA procedures on cleaning and managing spills.

CONTINUATION: 36C24125Q0745 AMENDMENT 0002

VACCINE REFRIGERATORS

Q10: It is 1300 and 3600 doses not vials for the capacity correct? (Reason I ask because to use the Covid vaccine as example 400 vials was equal to 6000 doses. So you need options that can old 400 vials more or less?)

A10: Yes

Q11: Do you require an inside delivery of all 11 appliances? Placing inside the rooms and removing all packing material? If so, please let me know and I can provide a quote for this service – note that refrigerators with standard delivery on a pallet:

RFQ: Item 001

a. Storage Capacity: Stores up to 1,300+ vaccine doses. b. Extended Hold Time Without Power: Maintains CDC recommended temperature range (2°C to 8°C) for up to 6 days during power outages (external backup power source such as ice packs, or dry ice not acceptable). The BFRV36 refrigerator meets most of the qualifications however the holdover time for this particular appliance is 4 day.

A11a: The VA will evaluate each quote based on the longest available hold-over/back-up power outage time available in the current market for vaccine refrigerators.

Item 002

a. Storage Capacity: Stores up to 3,600+ vaccine doses. b. Extended Hold Time Without Power: Maintains CDC recommended temperature range (2°C to 8°C) for up to 6 days during power outages (external backup power source such as ice packs, or dry ice not acceptable). The BFRV84 refrigerator meets most of the qualifications however the capacity is 200 of the 10x0.5ml vials = approximately 2000 doses.

A11b: This is acceptable for medication storage rooms in VA COBCs

End of Amendment 0002