Vaccine refrigerators

The Department of Veterans Affairs Veterans Health Administration (VA) is seeking to procure eleven vaccine refrigerators for the VA Medical Center in Leeds, Massachusetts. Specifically, the agency requires eight refrigerator units for medical rooms with storage capacity for over 1,300 vaccine doses, and three additional units for pharmacy use with storage capacity exceeding 3,600 vaccine doses. The procurement will be conducted under FAR Part 13 or Part 8.4, with NAICS code 333415 for Air Conditioning and Refrigeration Equipment Manufacturing. Interested vendors must submit a 2-5 page Capability Statement by June 4, 2025, at 16:30 EST to Pearl Wray via email, addressing detailed specification confirmations, manufacturing country, delivery lead times, and company information. Vendors must be registered in the System for Award Management (SAM), with Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) particularly encouraged to respond.

The procurement does not have a specific set-aside designation, though veteran-owned businesses are preferred. The refrigerators must meet stringent technical requirements, including CDC and VFC program compliance, Phase-Change Material (PCM) technology, extended hold time without power, and digital monitoring capabilities. While a specific award value is not disclosed, the contract will be a Firm Fixed Price (FFP) Purchase Order for procurement, delivery, and unpacking of the refrigerator units. Delivery will be direct to the VA Medical Center at 421 N Main Street, Leeds, MA 01053, with no installation required beyond delivery and unpackaging. The technical specifications mandate that the refrigerators must have robust features such as digital temperature monitoring, backup power capabilities, and meet specific vaccine storage standards. The procurement timeline indicates a quick turnaround, with the pre-solicitation notice posted on May 30, 2025, and responses due by June 4, 2025.