36C24125Q0416 Sources Sought - Vaccine Refrigerators - Rev01 5-30-25.pdf

REVISED: SOURCES SOUGHT 36C24125Q0416

5/30/25

PROCUREMENT TITLE: VACCINE REFRIGERATORS

REVISION: THIS SOURCE SOUGHT NOTICE IS REVISED TO CHANGE THE

NAICS. ALL OTHER KEY INFORMATION REMAINS UNCHANGED:

SOURCES SOUGHT PURPOSE: The purpose of this SOURCES SOUGHT NOTICE is for market research purposes, to locate Qualified and Interested Vendors capable of providing, delivering, and unpacking the vaccine refrigerators described in the enclosed Statement of Work. This is not a Request for Quote;

therefore, please do not submit any pricing information at this time. The Government will not pay any costs for responses submitted to this Sources Sought Notice.

DELIVERY LOCATION: The Department of Veterans Affairs, VA Medical Center (NCO 01), 421 N Main Street, Leeds, MA 01053; has a requirement for a Firm Fixed Price (FFP) Purchase Order for procurement, delivery, and unpacking of Vaccine Refrigerators.

GENERAL DESCRIPTION: The VA seeks to purchase eight (8) Vaccine Refrigerators; and three (3) Vaccine Refrigerators. No installation required, only delivery and unpackaging of units at the VAMC Leeds, MA 01053. Refer to below Salient Specifications.

NAICS: The anticipated NAICS code for this Procurement is CHANGED TO: NAICS 333415 - Air Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing – Size Standard 1,250 Employees.

If your Company believes another NAICS code is more suitable for this requirement, please include the alternate NAICS code within your Company’s written response.

PRODUCT SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

RESPONSE TO SOURCES SOUGHT: The VA is requesting a brief written Capability Statement from Sources who are interested and who have reasonable delivery lead time (Refer to enclosed SOW).

WRITTEN CAPABILITY STATEMENT: If your company is interested in this requirement, please submit a brief written Capability Statement 2-5 pages, and include the following information in your written statement:

A. Submit a brief written capability statement confirming that refrigerator units provided by your company can meet specification described in the enclosed SOW. Your company can also include pamphlets, brochures, etc.

B. Identify Country where units were manufactured (e.g., US, or another Country).

C. Provide delivery lead time, in weeks, months, or calendar days.

D. Identify if units your company to provide are under FSS, NAC, BPA, etc.

E. If applicable, provide OEM authorization letter, and/or partnership agreement that authorizes your company to sell OEM units.

F. Include your Company’s full Legal Name, Address, email for primary Point of Contact, Business type/size, and SAM.gov UEI number.

G. Interested Parties must be registered in the System for Award Management (SAM) by time of award, accessible at https://www.sam.gov/content/home

H. SDVOSB and VOSB firms must be certified by the center for Veteran Enterprise (CVE), accessible at https://veterans.certify.sba.gov/#search

DUE DATE FOR WRITTEN STATEMENTS: Please submit your Company’s written Capability Statement to the party and by the date shown below:

Submit by: 6/4/2025, by 16:30 EST

Submit via email to: Pearl Wray, Contract Specialist at pearl.wray@va.gov.

QUESTIONS: Please submit questions for this Sources Sought Notice only in writing to: Pearl Wray, at pearl.wray@va.gov.

SALIENT SPECIFICATIONS VACCINE REFRIGERATORS MUST MEET

PROCUREMENT TITLE: VACCINE REFRIGERATORS

EQUIPMENT: Provide Eight (8) Vaccine Refrigerators name brand or equal to Model BFRV36; and Three (3) Vaccine Refrigerators name brand or equal to Model Number BFRV84. No installation required, only delivery and unpackaging of units at the VAMC Leeds, MA 01053.

SALIENT SPECIFICATIONS MUST BE MET: The Contractor shall provide, deliver, and unpack the following Vaccine Refrigerator Units:

EIGHT (8) FOR MED ROOMS

Storage Capacity o Stores up to 1,300+ vaccine doses.

Extended Hold Time Without Power o Maintains CDC-recommended temperature range (2°C to 8°C) for up to 6 days during power outages (depending on ambient temperature and usage).

o No need for backup power, ice packs, or dry ice.

Phase-Change Material (PCM) Technology o Uses PCM lining to regulate internal temperature.

o Eliminates temperature fluctuations caused by compressor cycling or door openings.

CDC & VFC Program Compliant o Meets guidelines for vaccine storage, including the use of calibrated data loggers and min-max thermometers.

Low Maintenance o No scheduled maintenance required.

https://www.sam.gov/content/home https://veterans.certify.sba.gov/#search mailto:pearl.wray@va.gov mailto:pearl.wray@va.gov o Operates on a standard 115V outlet with low power consumption.

Quiet & Reliable Operation o Built for medical and clinical environments.

Solid Construction o Durable, insulated chest design (not upright) to reduce cold air loss when opened.

o Exterior built for commercial/medical use.

Digital Monitoring Ready o Compatible with remote monitoring systems.

o Includes ports and placement options for data loggers.

Warranty & Support o 2-year parts and service warranty.

o 5-year compressor warranty.

THREE (3) FOR PHARMACY

Storage Capacity o Stores up to 3,600+ vaccine doses.

Extended Hold Time Without Power o Maintains CDC-recommended temperature range (2°C to 8°C) for up to 6 days during power outages (depending on ambient temperature and usage).

o No need for backup power, ice packs, or dry ice.

Phase-Change Material (PCM) Technology o Uses PCM lining to regulate internal temperature.

o Eliminates temperature fluctuations caused by compressor cycling or door openings.

CDC & VFC Program Compliant o Meets guidelines for vaccine storage, including the use of calibrated data loggers and min-max thermometers.

Low Maintenance o No scheduled maintenance required.

o Operates on a standard 115V outlet with low power consumption.

Quiet & Reliable Operation o Built for medical and clinical environments.

Solid Construction o Durable, insulated chest design (not upright) to reduce cold air loss when opened.

o Exterior built for commercial/medical use.

Digital Monitoring Ready o Compatible with remote monitoring systems.

o Includes ports and placement options for data loggers.

Warranty & Support o 2-year parts and service warranty.

o 5-year compressor warranty.

Documentation Requirements: User and Service manuals shall be provided at the time of the delivery and Biomedical Engineering department will retain at least 1 of each. A Bill of Lading will be provided upon delivery.

AUTHORITY: It is anticipated that this procurement will be issued in accordance with FAR Part 13 – Simplified Acquisition Procedures, or FAR Part 8.4 – Federal Supply Schedule.

DISCLAIMER: This Sources Sought Notice is issued solely for marketing research purposes to locate Vendors capable of providing vaccine refrigerator units. This Notice is not a request for solicitation. All information received in response to this notice will be handled as proprietary by the VA and will be handled accordingly. Responders are solely responsible for all expenses associated with preparing a written response to this Sources Sought Notice.