VA701-17-P-1294 - CW EQ020 Various Procedure Equipment PO# 554C70484

INTRODUCTION

The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) anticipates soliciting quotations and subsequently awarding a Firm-Fixed-Price contract for various procedure room equipment for the Eastern Colorado Health Care System. Acquisition of these items is part of the initial outfitting and activation of the new VA Medical Center being constructed in Aurora, CO.



DESCRIPTION

A contract is needed for the Eastern Colorado Health Care System for various procedure room equipment. The contractor shall deliver all items. All items must meet all salient characteristics and the contractor shall furnish all personnel, supplies, and equipment required for delivery.



2.5 SALIENT CHARACTERISTICS

2.5.1. Chair, Exam/Treatment, Dermatology (JSN M4915.A)

Quantity: 6

Basis of Design: Midmark, Model: 641 with Armrests

Specifications/Salient Characteristics

Dermatology exam/treatment chair with adjustable light. Chair can be rotated to desired position. Unit is electrically powered for precise positioning and has an adjustable headrest and armrest.

Exam chair shall include an adjustable Ritter 253 LED exam light.

Chair to include adjustable positions including, elevated flat, Trendelenburg, semi-fowler and barrier-free (low and high)

Shall have a seat tilt angle range of at least 0 30 degrees, a back support angle range of 0 85 degrees, and a foot support angle range 0 90 degrees

Dimensions (In as much as one inch):

Adjustable Height Minimum/Maximum: 25 / 47

Upholstery Width Dimensions:

Total Patient Support Length 79

Headrest - 9

Backrest - 22

Seat - 24

Foot Support - 22

Accessories/Configuration Options:

Power supply: 115 VAC 50/60 Hz

Chair to have weight capacity of 450 lbs.

Chair to include adjustable positions including, elevated flat, Trendelenburg, semi-fowler and barrier-free (low and high)

Chair to have wireless foot and hand controls

Chair to include a paper roll holder

Chair to include adjustable light

Chair to include Armrests

Foot extender option

Additional headrest include 2 each U-shaped and 2 each oval shaped for 3 of the 6 exam chairs

Additional armrests includes 2 sets of armrests for 3 of the 6 exam chairs

Chairs to include 350 degree rotation option.

Construction Materials/Type:

Medical Grade seamless upholstery

Color equal to: Cashmere 239



2.5.2. Table, Examination /Treatment, With Cabinet (JSN M9025)

Quantity: 82

Basis of Design: Brewer Company, Access High-Low, 6500

Specifications/Salient Characteristics

Table, Examination /Treatment, With Cabinet and Power Back

Dimensions (In as much as one inch):

Table Dimensions: 18 H x 57 L x 28 W

Table- Fully Extended Dimensions : 37 H x 78 L x 28 W

Front Drawer Dimensions : 19.8 x 19.2 x 3.8

Side Drawer Dimensions : 22.6 x 20.2 x 7

Accessories/Configuration Options:

Design shall include safety grab bars.

Table shall have anti- tamper on/off feature.

Front/ Side Drawers for storage.

Include pass through work station.

450 lb. Weight Capacity

Power Requirements: 115VAC, 60 Hz

Construction Materials/Type:

Chair to Table Design

Medical, Stain Resistant Upholstery

Color equal to: Blue Fog - PR46



2.5.3. Table, Examination /Treatment, With Cabinet, Bariatric (JSN M9025.A)

Quantity: 12

Basis of Design: Brewer Company, 6800

Specifications/Salient Characteristics

Table, Examination /Treatment, With Cabinet, Bariatric

Dimensions (In as much as one inch):

Table Dimensions: 18 H x 57 L x 28 W

Table- Fully Extended Dimensions : 37 H x 78 L x 28 W

Front Drawer Dimensions : 19.8 x 19.2 x 3.8

Side Drawer Dimensions : 22.6 x 20.2 x 7

Accessories/Configuration Options:

Design shall include grab bars.

Table shall have anti- tamper on/off feature.

Front/ Side Drawers for storage.

Include pass through work station.

700 lb. Weight Capacity

Power Requirements: 115VAC, 60 Hz

Construction Materials/Type:

Chair to Table Design

Medical, Stain Resistant Upholstery

Color equal to: Blue Fog - PR46



2.5.4. Table, Examination /Treatment, With Pelvic Tilt & Drawer Warmer (JSN M9025.B)

Quantity: 2

Basis of Design: Brewer Access High-Low, 6501

Specifications/Salient Characteristics

Examination/treatment table with Pelvic tilt powered back and drawer warmer



Dimensions (In as much as one inch):

Table Dimensions: 18 H x 57 L x 28 W

Table- Fully Extended Dimensions : 37 H x 78 L x 28 W

Front Drawer Dimensions : 19.8 x 19.2 x 3.8

Side Drawer Dimensions : 22.6 x 20.2 x 7

Accessories/Configuration Options:

Design shall include grab bars.

Table shall have anti- tamper on/off feature.

Front/ Side Drawers for storage.

Include pass through work station.

450 lb. Weight Capacity

Design to include drawer warmer

Design to include 5 degree pelvic tilt

Power Requirements: 115VAC, 60 Hz

Construction Materials/Type:

Medical, Stain Resistant Upholstery

Color equal to: Blue Fog - PR46



2.5.5. Table, Examination /Treatment, Bariatric, With Pelvic Tilt & Drawer Warmer (JSN M9025.C)

Quantity: 3

Basis of Design: Brewer Access High-Low 6801

Specifications/Salient Characteristics

Bariatric rated examination/treatment table with powered back, pelvic tilt, and drawer warmer

Dimensions (In as much as one inch):

Table Dimensions: 18 H x 57 L x 28 W

Table- Fully Extended Dimensions : 37 H x 78 L x 28 W

Front Drawer Dimensions : 19.8 x 19.2 x 3.8

Side Drawer Dimensions : 22.6 x 20.2 x 7

Power Requirements: 115VAC, 60 Hz, 5.8 amps max

Accessories/Configuration Options:

Design shall include grab bars.

Table shall have anti- tamper on/off feature.

Front/ Side Drawers for storage.

Include pass through work station.

700 lb. Weight Capacity

Design to include drawer warmer

Design to include 5 degree pelvic tilt

Construction Materials/Type:

Medical, Stain Resistant Upholstery

Color equal to: Blue Fog v - PR46



2.5.6. Chair, Procedure, Bariatric (JSN M9067.A)

Quantity: 1

Basis of Design: Midmark, Model: 630-022

Specifications/Salient Characteristics

Bariatric rated exam/treatment chair with adjustable light. Chair can be rotated to desired position. Unit is electrically powered for precise positioning and has an adjustable headrest and armrest.

Exam chair shall include an adjustable Ritter 253 LED exam light.

Shall have a seat tilt angle range of at least 0 30 degrees, a back support angle range of 0 85 degrees, and a foot support angle range 0 -90 degrees

Dimensions (In as much as one inch):

Adjustable Height Minimum/Maximum: 22.5 / 43.5

Upholstery Width Dimensions:

Total Patient Support Length 79

Headrest - 9

Backrest - 22

Seat - 24

Foot Support - 22

Accessories/Configuration Options:

Power supply: 115 VAC 60 Hz

Chair to have weight capacity of 650 lbs.

Chair to include adjustable positions including, elevated flat, Trendelenburg, semi-fowler and barrier-free (low and high)

Chair to have wireless foot and hand controls

Chair to include a paper roll holder

Chair to include adjustable light

Foot extender option

To include one each headrest in U-shaped, oval shaped options

Chairs to include 350 degree rotation option.

Construction Materials/Type:

Medical Grade seamless upholstery

Color equal to: Cashmere 239



DELIVERY

DELIVERY

Delivery Timeframe: No later than August 1, 2017.

Acquisition of the above items is part of the initial outfitting and activation of the new VA medical center being constructed in Aurora, CO. Since construction is still occurring, delivery dates are approximate and will be coordinated with the successful contractor after award (see 2.6.1.7 Coordination).

The Contractor shall contact the On Site Point of Contact to schedule a pre-delivery meeting to be conducted approximately 30 days prior to the initial award delivery date for verification of delivery dates. The Contractor may be required to adjust the delivery date from the date specified in the contract award document. A government-requested delivery delay up to30 days after the delivery date specified in the contract award shall be at no additional cost to the government.

Delivery Location: Contractor shall deliver all equipment to the Eastern Colorado Health Care System Off Site Ware House, 34501 E. Quincy NE, Watkins, CO 80137.

Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacturer s name marked thereon. Deliveries shall be marked with the PO and contract number.

Items on delivery vehicles not equipped with a Lift Gate will not be accepted. The delivery will have to be rescheduled and any delivery charges will be the responsibility of the Contractor.

Delivery will be coordinated through the On Site Point of Contact. POCs for delivery are:

Chuck Hardenstein (W) 720-857-5205 (C) 303-525-8502 Charles.Hardenstein@va.gov

Steve Dewese (W) 720-857-5075 (C) 406-781-1297 Stephen.Dewese@va.gov



SITE CONDITIONS

There shall be no smoking, eating, or drinking inside the construction site at any time.

Delivery personnel must comply with all posted site safety requirements, to include the wearing of PPE. Minimum requirements are hard hat, over the ankle boots, reflective safety vest, eye protection and gloves.



INSPECTION AND ACCEPTANCE

3.1. The Contractor shall conduct a joint inspection with the On Site Point of Contact upon completion of delivery.

3.2. In the event deficiencies are identified, the Contractor shall provide date when the identified deficiencies will be

addressed if not addressed on the date of delivery.

3.3. The Contractor shall conduct a joint inspection with the On Site Point of Contact after addressing all deficiencies.

3.4. All deficiencies identified during joint inspections shall be fixed by the Contractor prior to government acceptance

of the item.

3.5. Disputes shall be resolved by the Contracting Officer.



Operation and Maintenance Manuals

Binders - Quantity (2) each for items identified in section 2.5.

4.2. Digital Copies - Quantity (1) each for items identified in section 2.5.

4.3. Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged

in binder(s) to On Site Point of Contact upon completion of delivery.



5. OPERATOR TRAINING

5.1. Contractor shall provide all training materials at time of delivery.



6. PROTECTION OF PROPERTY

6.1. Contractor shall protect all items from damage during delivery. The Contractor shall take

precaution against damage to the building(s), grounds, and furnishings. The Contractor shall repair or replace any

items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

6.2. The Contractor shall perform an inspection of the building(s) and grounds with the On Site Point of Contact prior

to commencing work. The Contractor shall be responsible for repairing or replacing any items, components,

building(s), or grounds damaged due to negligence and/or actions taken by the Contractor or its employees. The

source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate

subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC

and On Site Point of Contact is required before the Contractor may perform any significant repair work. In all

cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing

work.

6.3. The Contractor shall be responsible for securing the items identified in section 2.5 and its own work tools and

equipment during delivery.



7. SECURITY REQUIREMENTS

7.1. Security background checks are not required.



8. WARRANTY

8.1. The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery.

8.2. The warranties shall include all travel and shipping costs associated with any warranty repair.