VA258-17-N-0736 MSR West Base

Added: Aug 09, 2017 1:10 pm This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below..



The Phoenix VA Health Care System (PVAHCS), located at 650 E. Indian School Road

Phoenix, AZ 85012 requires a service agreement to provide annual preventive and repair maintenance on its audiology equipment.



Scope



The Contractor shall be certified to service the audiology equipment specified in this SOW.

The Contractor shall provide on-site preventive maintenance and emergency repair services for:

(15) Audio Booths;

(15) Audioscan Verifit hearing verification systems;

(5) Natus Bio-logic AuDX Pro diagnostic otoacoustic emissions (OAE) systems;

(12) Grason-Stadler GSI AudioStar audiometers;

(15) Grason-Stadler GSI Tympstar middle ear analyzers;

(4) Natus Bio-logic Navigator Pro Auditory Evoked Potential (AEP) testers;

(3) Globalmed telehealth carts, each containing:

(1) Otometrics Madsen Astera audiometer,

(1) Otometrics Aurical Aud audiometer,

(1) Otometrics Aurical Hearing Instrument Test (HIT) chamber, and

(1) Otometrics Madsen OTOflex tympanometer.

Preventive maintenance service:

Preventive maintenance services shall include activities such as: performance assessment, calibration, and verification of operation.

If a device is found to require repair during preventive maintenance, then the Contractor shall repair the device.

Coverage hours shall be Monday-Friday, 7am-4pm LST, excluding federal holidays.

The Contractor shall schedule a time to service the equipment with the Agency.

The Contractor shall provide all necessary tools, labor, equipment, materials, and travel expenses.

Emergency repair service

Emergency repair service shall include all activities and materials necessary to make the device or system functional.

Coverage hours shall be Monday-Friday, 7am-4pm LST, excluding federal holidays.

The Contractor shall respond to service requests within 1 hour

The Contractor shall be on-site within 24 hours.

The Contractor shall provide all necessary tools, labor, equipment, materials, and travel expenses.

Parts shall be shipped within 1 business day

If a device is found to require repair during preventive maintenance, then the Contractor shall repair the device as part of the preventive maintenance.

The Contractor shall have its own stock of replacement parts for the medical devices.

The Contractor shall notify the Agency his/her intent to come on-site before arrival.

The Contractor shall check-in with the Biomedical Engineering department upon arrival on station. The Biomedical Engineering department is located in Building 1, Room 1163.

The Contractor shall verify that the infusion pumps are fully functional before checking out.

The Contractor shall deliver a hard copy or electronic copy of a Field Service Report that delineates the service performed and confirms quality assurance tests results to Agency.



Performance Monitoring. The Agency shall oversee work done by the vendor and accept the quality of work as appropriate.



Security Requirements.

Security Requirements for Unclassified Information: The Contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

The Contractor shall have access to a patient care area.

The Contractor shall not have access to sensitive information, PHI, or PII.

A Business Associate Agreement is not needed.

Records Management Language for Contracts. The following standard items relate to records generated in executing the contract:

Citations to pertinent laws, codes, and regulations such as 44 U.S.C. chapters 21, 29, 31, and 33; Freedom of Information Act 5 U.S.C. 552; Privacy Act 5. U.S.C. 552a; 36 CFR Part 1222 and Part 1228.

The Contractor shall treat all deliverables under the contract as property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

The Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

The Contractor shall not create or maintain any records containing any government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information and all supporting documentation created as part of this contract. The Contractor must deliver sufficient technical documentation with all data deliverables to permit the Agency to use the data.

The Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format, mode of transmission, or state of completion.

No disposition of documents shall be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the files and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

The Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship in support of this contract requiring the disclosure of information, documentary material, and/or records generated under or relating to this contract. The contractor is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.



Risk Control. The Contractor shall be escorted by the Agency. The Contractor may need passes from the on-station Police Department.



Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

The Agency shall provide utilities necessary for the equipment and Contractor to operate. These utilities include but are not limited to electricity and availability of space.

The agency shall provide furniture necessary for the Contractor to operate on-site. These furnishing include but are not limited to tables and chairs.

The Agency shall provide physical access to the equipment.

The Agency shall initiate service calls.



Other Pertinent Information or Special Considerations.

Possible Follow-on Work: This contract shall allow for the addition and deletion of equipment.

Potential Conflicts of Interest (COI): None

Non-Disclosure Requirements: None.

Packaging, Packing and Shipping Instructions: All parcels and packages shall come through the Agency s warehouse to be distributed either through Biomedical Engineering or the field service engineer. All parcels and packages will ship the same business day.

Inspection and Acceptance Criteria: The Agency will sign off on the work completed if service is determined to be satisfactory.



Place of Performance and PM Frequency.

Phoenix VA Health Care System

650 E. Indian School Rd.

Phoenix, AZ 85012

CBOC-Northwest

13985 W. Grand Ave., Ste 101

Surprise, AZ 85374

CBOC-Southeast

3285 S. Val Vista Dr.

Gilbert, AZ 85297

CBOC-Northeast

11390 E. Via Linda Rd., Ste 105

Scottsdale, AZ 85259

CBOC-Southwest

9250 W. Thomas Rd.

Phoenix, AZ 85037

CBOC-Show Low

5171 Cub Lake Rd., Ste C380

Show Low, AZ 85901

LINE NO.

MODEL

S/N

EE#

LOCATION

PM FREQ.

1

Audio Booth

#1 A&B

26484

PHX

Annual

2

Audio Booth

#1 A&B

64472

CBOC NW

Annual

3

Audio Booth

#1A

1901A

CBOC SE

Annual

4

Audio Booth

#1B

1901B

CBOC SE

Annual

5

Audio Booth

#2 A&B

26485

PHX

Annual

6

Audio Booth

#2 A&B

64473

CBOC NW

Annual

7

Audio Booth

#2A

1902A

CBOC SE

Annual

8

Audio Booth

#2B

1902B

CBOC SE

Annual

9

Audio Booth

#3 A&B

26486

PHX

Bi-Annual

10

Audio Booth

#3A

1903A

CBOC SE

Annual

11

Audio Booth

#3B

1903B

CBOC SE

Annual

12

Audio Booth

#4 A&B

26487

PHX

Annual

13

Audio Booth

#4A

1904A

CBOC SE

Annual

14

Audio Booth

#4B

1904B

CBOC SE

Annual

15

Audio Booth

#5 A&B

26488

PHX

Annual

16

Audioscan Verifit

3105

50814

PHX

Annual

17

Audioscan Verifit

3103

50815

PHX

Annual

18

Audioscan Verifit

3104

50816

PHX

Annual

19

Audioscan Verifit

3107

50818

PHX

Annual

20

Audioscan Verifit

3423

53819

PHX

Annual

21

Audioscan Verifit

3422

53818

PHX

Annual

22

Audioscan Verifit

4741

64474

PHX

Annual

23

Audioscan Verifit

5953

83505

PHX

Annual

24

Audioscan Verifit

3106

50817

CBOC NW

Annual

25

Audioscan Verifit

4130

59978

CBOC NW

Annual

26

Audioscan Verifit

4742

64475

CBOC NW

Annual

27

Audioscan Verifit

5954

83506

CBOC SE

Annual

28

Audioscan Verifit

5952

83507

CBOC SE

Annual

29

Audioscan Verifit

5951

83508

CBOC SE

Annual

30

Audioscan Verifit

5950

83509

CBOC SE

Annual

31

Bio-logic AuDX Pro

07C10482B

50586

PHX

Annual

32

Bio-logic AuDX Pro

08F12216B

54042

PHX

Annual

33

Bio-logic AuDX Pro

09H14254E

62533

CBOC NW

Annual

34

Bio-logic AuDX Pro

08E11987B

54043

CBOC SE

Annual

35

Bio-logic AuDX Pro

13J20827E

84312

CBOC SE

Annual

36

GSI AudioStar

GS0057142

90354

PHX

Annual

37

GSI AudioStar

GS0057134

90358

PHX

Annual

38

GSI AudioStar

GS0055795

90355

PHX

Annual

39

GSI AudioStar

GS0055556

90356

PHX

Bi-Annual

40

GSI AudioStar

GS0057568

91714

PHX

Annual

41

GSI AudioStar

GS0060238

92943

PHX

Annual

42

GSI AudioStar

AA095107

63344

CBOC NW

Annual

43

GSI AudioStar

AA095118

63345

CBOC NW

Annual

44

GSI AudioStar

GS0051610

83514

CBOC SE

Annual

45

GSI AudioStar

GS0051462

83515

CBOC SE

Annual

46

GSI AudioStar

GS0051466

83516

CBOC SE

Annual

47

GSI AudioStar

GS0051454

83517

CBOC SE

Annual

48

GSI Tympstar

GS44058

67029

PHX

Annual

49

GSI Tympstar

GS44206

67030

PHX

Annual

50

GSI Tympstar

GS44128

67031

PHX

Annual

51

GSI Tympstar

GS44126

67032

PHX

Annual

52

GSI Tympstar

GS0050607

80077

PHX

Annual

53

GSI Tympstar

GS0050605

80078

PHX

Bi-Annual

54

GSI Tympstar

GS0050608

80079

PHX

Annual

55

GSI Tympstar

AA095062

63346

CBOC NW

Annual

56

GSI Tympstar

AL095068

63347

CBOC NW

Annual

57

GSI Tympstar

GS0051293

84303

CBOC SE

Annual

58

GSI Tympstar

GS0051289

84304

CBOC SE

Annual

59

GSI Tympstar

GS0051568

84305

CBOC SE

Annual

60

GSI Tympstar

GS0051570

84306

CBOC SE

Annual

61

GSI Tympstar

GS0051565

84307

CBOC SE

Annual

62

GSI Tympstar

AA062809

47767

CBOC SE

Annual

63

Bio-logic Navigator Pro

13I07032

79775

PHX

Annual

64

Bio-logic Navigator Pro

13I07033

79776

PHX

Annual

65

Bio-logic Navigator Pro

336506

63256

CBOC NW

Annual

66

Bio-logic Navigator Pro

13L07113T

84299

CBOC SE

Annual

67

TeleHealth GlobalMed Carts

107251

67202

CBOC SHOWLOW

Annual

68

TeleHealth GlobalMed Carts Astera

431012

67202

CBOC SHOWLOW

Annual

69

TeleHealth GlobalMed Carts Aurical REM

430870

67202

CBOC SHOWLOW

Annual

70

TeleHealth GlobalMed Carts HIT Units

431012

67202

CBOC SHOWLOW

Annual

71

TeleHealth GlobalMed Carts Otoflex

427298

67202

CBOC SHOWLOW

Annual

72

TeleHealth GlobalMed Carts

107249

67047

CBOS NE

Annual

73

TeleHealth GlobalMed Carts Astera

125378

67047

CBOS NE

Annual

74

TeleHealth GlobalMed Carts Aurical REM

150953

67047

CBOS NE

Annual

75

TeleHealth GlobalMed Carts HIT Units

104820

67047

CBOS NE

Annual

76

TeleHealth GlobalMed Carts Otoflex

151774

67047

CBOS NE

Annual

77

TeleHealth GlobalMed Carts

7631024212

97282

CBOC SW

Annual

78

TeleHealth GlobalMed Carts Astera

192352

97282

CBOC SW

Annual

79

TeleHealth GlobalMed Carts Aurical REM

192193

97282

CBOC SW

Annual

80

TeleHealth GlobalMed Carts HIT Units

192352

97282

CBOC SW

Annual

81

TeleHealth GlobalMed Carts Otoflex

153337

97282

CBOC SW

Annual









Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811219 ($20.5M).



Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail to abdalia.smith@va.gov; and shall be received no later than 4:00 pm Arizona Mountain Standard Time on August 16, 2017.