VA Boise, Idaho Medical Center Lab - New Blood Reagents Requirement

The Department of Veterans Affairs, through VHA VISN 20, is soliciting firm fixed-price quotes for red blood cell reagents, specifically quality control check cells and antibody identification panel cells, with responses due November 18, 2026, at 5:00 PM Pacific Time. Network Contracting Office 20 in Vancouver, Washington, is procuring on behalf of the VA Boise, Idaho Medical Center under a combined synopsis/solicitation issued as an RFQ under FAR subpart 12.2. The Set Aside line reads "No Set-Aside Used."

Place of performance is Boise, Idaho 83702, where matching of donated blood to recipients is carried out exclusively in the Transfusion Services Department. The base year runs December 1, 2026, through November 30, 2027, with four one-year options through November 30, 2031, exercisable at the Government's discretion and described as a five-year agreement. The RFQ summary lists 12 units (EA) per line item annually, and the SOW calls for one monthly delivery of one 10mL bottle of Check Cells and a set of 11 bottles of Panocell-10. The NAICS code is 325413, In-Vitro Diagnostic Substance Manufacturing, and the PSC is Q301, Reference Laboratory Testing.

Reagents must meet FDA, CAP, TJC, and AABB standards. They carry a 3-4 week expiration window and must be stored at 2-8°C. The vendor tracks lot numbers and expiration dates and delivers new lots within two days of current lot expiration. Damaged product is replaced within 24 hours, and reagents failing quality control are replaced, both at no cost. Recall, manufacturing delay, and technical advisory alerts must be provided before or concurrent with field alerts.

The contract includes HIPAA, Privacy Act, FISMA, and NIST clauses, compliance with VA Directive 6500, mandatory security training, annual rules of behavior certification, and 24-hour incident reporting. Potential liquidated damages are $560 per affected individual in a data breach. No patient information is shared with the vendor. Deliverables remain Government property, and Federal Records Act compliance is required.

Offers require separate files for general documentation including SF 1449, a technical project management plan, and pricing, along with capability statements addressing the SOW. The RFQ summary states that technical capability is prioritized over price and also that award goes to the lowest-priced offer found fair and reasonable. Confirm the controlling evaluation language in the solicitation. Invoices are submitted monthly in arrears, with payment by EFT through SAM. Contract specialist Andrew O'Neal (Andrew.O'Neal@va.gov) is the primary point of contact, and COTR Ryan Lenz (Ryan.lenz@va.gov, 208-422-1140) is listed in the SOW.