V231--OKC Off-Site Veteran Lodging

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19 was seeking hotel/lodging services to accommodate veterans traveling long distances for healthcare appointments at the Oklahoma City VA Medical Center. The procurement required a Fixed Price Blanket Purchase Agreement (BPA) for a contractor to maintain a minimum of 10 rooms daily within 10 miles of the medical center, including two ADA-compliant rooms, with specific requirements for 3-diamond/3-star rated facilities featuring non-smoking rooms with two beds and full furnishings. The lodging services were to be available Sunday through Thursday with Friday checkout, targeting accommodations at hotels meeting operational guidelines including no blackout dates, consistent room rates, and compliance with health and safety regulations. Quotes were evaluated based on technical capability, price, and past performance, with the government selecting the most advantageous offer considering price and other factors. The original deadline for questions was July 30, 2025 at 2:00 PM Mountain Time, with quote submissions due August 8, 2025 at 2:00 PM Mountain Time, though this requirement has since been cancelled with no award to be made.

This solicitation was classified under NAICS code 721110 (Hotels and Motels) with PSC V231 for lodging services and carried no set-aside designation, making it unrestricted competition. The contract was structured as a five-year BPA running from October 1, 2025 to September 30, 2030, with the contractor responsible for maintaining consistent room availability and serving as the primary point of contact for lodging issues. Performance was to take place within 10 miles of the Oklahoma City VA Medical Center, with the VA managing reservations and coordinating lodging arrangements for authorized veterans. Additional preferences included pet-friendly accommodations and shuttle services to both the medical center and airport, though shuttle service was clarified as not mandatory. Payment would be made only for occupied rooms during authorized stays, with pricing structured as an all-inclusive per room per night rate, and the contractor required to provide alternative accommodations if the primary facility reached capacity.