V119--Special Mode Transportation for VANCHCS

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 21 is soliciting quotes for special mode transportation services, including wheelchair van, gurney van, and secure car with attendant services for eligible beneficiaries of the VA Northern California Health Care System. The solicitation requires non-emergency transportation services on a 24/7/365 as-needed basis across Northern California from Redding to Modesto and eastward to Sonora and Lake Tahoe, serving approximately 34,590 eligible Veterans. Key contract requirements include registration in the System for Award Management (SAM.gov), completion and submission of VAAR Form 852.219-75 certifying limitations on subcontracting, and compliance with all applicable federal regulations including HIPAA requirements for Protected Health Information. Evaluation criteria encompass technical capability (performance plan, contingency plan, and invoice methodology), vehicle and equipment resources, subcontracting plan, past performance, and price. Quotes are due by April 17, 2026 at 12:00 PM PDT and must be submitted electronically to the Contracting Officer, Emily Trinh.

This solicitation is set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 485999 with a size standard of $19 million, and the Government will verify SDVOSB status through the SBA Certification database. The contract is structured as a Fixed Price Indefinite Delivery Indefinite Quantity (FP-IDIQ) arrangement with an estimated maximum contract value of $9,000,000 and a guaranteed minimum award of $1,000, covering a 10-month performance period from June 1, 2026 through March 31, 2027, with potential for longer-term follow-on procurement. Pricing includes eleven line items covering various transportation modes differentiated by distance ranges (0-40 miles, 41-80 miles, and over 80 miles) plus ancillary services such as oxygen utilization and waiting time charges. Performance will be monitored through the Quality Assurance Surveillance Plan administered by the Contracting Officer and the Contracting Officer's Representative, with metrics addressing vehicle maintenance, patient handling, portal utilization, and response time adherence. Service delivery covers Northern California's geographically diverse terrain, with payment processed through the FMS VA-9(101) Financial Services Center in Austin, Texas.