USDA Seeks to Lease Office and Related Space in Henderson, Kentucky

SAM Modification 1 (08/08/2024)

The SAM advertisement dated 05/31/2024, is hereby modified to extend the due time and date for expressions of interest,  to restate the Expressions of Interest submission requirements items 2 and 3 when the offeror is not the property owner, add additional government point of contact, and to restate communication protocol and restrictions.

EXPRESSIONS OF INTEREST DUE:  4:30 PM Eastern, Thursday, August 29, 2024

EXPRESSIONS OF INTEREST SHALL INCLUDE THE FOLLOWING:

2.  If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required.*

3.  Brokers submitting properties MUST show authorization from the property owner to submit property on behalf of the property owner; this can include, but is not limited to a listing agreement, letter from the property owner authorizing the broker to submit the property, purchase/ sale agreement, option, etc.*

*As mentioned in numbers 2 and 3 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received. In cases where an agent is representing multiple entities, written acknowledgement/ permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

SEND EXPRESSIONS OF INTEREST TO:

NAME/TITLE:  Shannon Schoening, USDA Lease Contracting Officer (Primary)

EMAIL ADDRESS: Shannnon.schoening@usda.gov

NAME/TITLE: David Han, USDA Lease Contracting Officer/ Realty Specialist (Secondary/Back-up)

EMAIL ADDRESS: david.han@usda.gov 

GOVERNMENT CONTACT INFORMATION:

In no event shall the offeror enter into negotiations or discussions concerning the Space to be leased with any Federal Agency other than the United States Department of Agriculture Lease Contracting Officer or their authorized representative below:

Lease Contracting Officer:  Shannon Schoening

Lease Contracing Officer/ Realty Specialist: David Han

All other aspects of the advertisement remain unchanged from its previous publication.

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Presolicitation Notice/Advertisement

UNITED STATES DEPARTMENT OF AGRICULTURE

U.S. GOVERNMENT 

Department of Agriculture (USDA) seeks to lease the following space:

STATE: Kentucky

CITY: Henderson

COUNTY: Henderson County

DELINEATED AREA:

Northern:  Beginning at OH River (approximately 37.879318, -87.577656) across and connecting at Stratman Road (37.879491, -87.576895) to U.S. Highway 41 to OH State Route 414 (Wolf Hills Road/Wathen Lane) to U.S. Highway 60 East ending at Rucker Road 1 East;

Eastern:  Beginning at U.S. Highway East and Rucker Road 1 East to Holloway Lane to OH State Route 351 (Zion Road) to Adams Lane to OH State Route 812 to Audubon Parkway to U.S. Highway 41 (Pennyrile Parkway) ending at OH State Route 425 (Henderson Bypass);

Southern:  Beginning at U.S. Highway 41 (Pennyrile Parkway) and OH State Route 425 (Henderson Bypass) to OH State Route 136 to Riverport Road across and ending at OH River (approximately 37.815524, -87.658038);

Western:  Beginning at OH River (approximately 37.815524, -87.658038) and ending at OH River (approximately 37.879318, -87.577656).

MINIMUM SQ. FT. (ABOA): 3,755 ABOA SF Minimum

MAXIMUM SQ. FT. (ABOA): 3,943 ABOA SF Maximum

RENTABLE SQUARE FEET (RSF): Not to Exceed 4,318 RSF

SPACE TYPE: General-purpose office and related space

Total parking spaces: Twenty-six (26)

Government official vehicle (gov) surface/ outside reserved parking spaces:  Six (6) reserved surface parking spaces for government official vehicles, housed in a secured ware yard (see Additional Requirements).  These parking spaces shall be designated for USDA/Government-Use Only.

Producer/ visitor surface/ outside reserved parking spaces:  Ten (10) reserved parking spaces for USDA producers/ visitors.

• Two (2) of these producer/ visitor surface/ outside spaces should be large enough to accommodate large, farm-type vehicles with trailers.  These spaces should be in addition to the pull-through parking requirement.
• Parking shall be on-site and within a maximum walking distance of 300-feet of the public entrance of the building

Employee surface/ outside non-reserved parking spaces:  Ten (10) non-reserved public parking spaces for USDA employees.  Public parking shall be on-site or within a walkable ¼ mile (1,320 feet) of public entrance of the building.

FULL TERM:  Up to twenty (20) years (240-months) Full

FIRM TERM:  Ten (10) years (120-Months) Firm

OPTION TERM:  None

ADDITIONAL REQUIREMENTS:

• 5,000 SF Secured/ Fenced Parking/ Ware Yard:
  • Secured/ fenced parking/ ware yard will house six (6) government vehicles; size and configuration of the secured/ fenced parking/ ware yard shall be sufficient to allow for maneuverability without obstruction of fencing and/or buildings.
  • For ease of access to GOVs and for security purposes, the secured/ fenced parking/ ware yard should be located adjacent to the building (not exceeding 25-feet from the government employment entrance of the building), may be located on or off the parking area, shall be fenced with operable gates, and shall not obstruct of impede any pull-through requirements as per the lease and/or any local municipal code.
• The parking lot shall have pull-through capabilities and shall not be obstructed by adjacent building(s) and or tenants’ usage.
• The space offered, its location, and its surrounding areas must be compatible with the Government’s intended use – Office.
• The space shall be in a professional office environment or surroundings with a prevalence for modern design and/or tasteful rehabilitation in modern use.
• The space offered will not be considered where any living quarters are located within the building.
• Space shall no be adjacent to a tenant or business whose primary operation is the sale of alcoholic beverages, where firearms are sold and/or discharged, or where tenants related to drug treatment or detention facilities are located.
• Subleases are not acceptable and will not be considered.
• First floor space is preferred. Office space must be contiguous, on one floor. If space offered is above the ground level, then at least one (1) accessible elevator will be required.
• The Government will have access to the Space 24-hours a day, 7-days a week. Normal hours of operation are Monday through Friday 6:00 AM – 6:00 PM (excluding Saturdays, Sundays, and Federal Holidays).
• Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.
• A fully serviced lease is required.
• Offered space shall not be in the 0.2-percent-annual chance floodplain (formerly referred to as “500-Year” floodplain).

Entities are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by the Federal Acquisition Regulation (FAR).  ).  For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B.

EXPRESSIONS OF INTEREST DUE:  4:30 PM Eastern, Tuesday, July 30, 2024

MARKET SURVEY (ESTIMATED):  TBD

OCCUPANCY (ESTIMATED):  Within 120-Days of the government’s issuance of Notice to Proceed (NTP) of tenant improvements.

NOTE: Entities not currently registered in the System for Award Management (SAM) at SAM.gov, are advised to start the registration process as soon as possible if intending to submit an offer for possible lease award.

SEND EXPRESSIONS OF INTEREST TO:

NAME/TITLE:  Shannon Schoening, USDA Lease Contracting Officer

EMAIL ADDRESS: Shannnon.schoening@usda.gov

EXPRESSIONS OF INTEREST SHALL INCLUDE THE FOLLOWING:

1. Refer to project number 57-21101-25-FA in expressions of interest response.
2. If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required.*
3. Brokers submitting properties MUST show authorization from the property owner to submit property on behalf of the property owner; this can include, but is not limited to a listing agreement, letter from the property owner authorizing the broker to submit the property, purchase/ sale agreement, option, etc.*
4. Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.
5. For existing buildings, download from SAM.gov and complete the Lease Market Survey Form for Existing Buildings (MS-2991), in its entirety.
6. If existing building, include building name and legal address (as reflected on DEED), the location of available space within the building, along with building site/ lot plans, interior layout drawings/ pictures (with dimensions shown) reflecting the Space(s) that are being offered.
7. For new construction properties, where a land site is proposed, download from SAM.gov and complete the Land Market Survey (LMS) form in its entirety.
8. If new construction, site/aerial plans or building site/lot plans showing the location of the proposal land, along with the parcel number (if part of multiple parcels, all parcel numbers associated with the proposed land). Adjacent streets showing proposed ingress/egress shall be shown on the plans.
9. For BOTH existing buildings and new construction, rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.
10. For BOTH existing buildings and new construction, proposed rate per square foot, estimated operating expenses – fully serviced, and any proposed concessions, free rent, or abatement.
11. For BOTH existing buildings and new construction, amount of/type of parking available on-site. If parking is not available on-site, provide a map showing the location(s) of parking requested in the advertisement. If parking is offered on a land/ site/ property/ location not under the offeror's control, an authorization letter signed by the owner to represent the land/ site/ property/ location will be required.
12. For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan. Alternatively, provide a copy of a recent commercial building inspection or appraisal.
13. Confirmation that offered space meets or will be made to meet Architectural Barriers Act Accessibility Standards (ABAAS).
14. Confirmation that offered space meets or will be made to meet Seismic Safety Standards, as applicable.
15. Confirmation that offered space meets or will be made to meet Fire Protection & Life Safety Requirements.
16. For new construction or properties requiring expansion of the footprint of the building, confirmation that offered space meets or will be made to meet National Environmental Protection Act of 1969 (NEPA) Requirements.

*As mentioned in numbers 2 and 3 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received. In cases where an agent is representing multiple entities, written acknowledgement/ permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

GOVERNMENT CONTACT INFORMATION:

In no event shall the offeror enter into negotiations or discussions concerning the Space to be leased with any Federal Agency other than the United States Department of Agriculture Lease Contracting Officer or their authorized representative below:

Lease Contracting Officer:  Shannon Schoening