USAFE VCS3020 IVS-IP Voice Communication Switches Warranty Only
Closed Solicitation Posted
A later notice was posted: the Limited / Sole Source Justification from .
- Solicitation number
- FA564126Q0002
- Agency
-
Air Forces Europe and Africa
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334511 Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing
- Place of performance
- 66877 Germany
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Air Forces in Europe - Air Forces Africa (USAFE-AFAFRICA) is procuring continued warranty and 24/7 help desk support services for ten Frequentist VCS3020 IVS-IP Voice Communication Switches deployed across Air Traffic Control towers throughout the USAFE Area of Responsibility. The solicitation (FA564126Q0002), issued as a Request for Quotation (RFQ), seeks a firm fixed price purchase order for Basic Warranty services including program management, standard 12-month hardware and software warranty with repair or replacement at no cost for defective components, on-site corrective maintenance, and toll-free technical support during both standard business hours (9:00 am to 5:30 pm EST, Monday-Friday) and 24/7 availability. The 764 Enterprise Sourcing Squadron intends to award this contract on a sole source basis to Frequentis Defense Inc., citing FAR 6.103-1 as the statutory authority, as only one responsible source can satisfy the agency's requirements for these systems. While this notice incorporates standard Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement provisions and clauses covering compliance, procurement preferences, and administrative requirements, the evaluation criteria are based on the commercial nature of the procurement under FAR Part 12. The solicitation was posted on February 24, 2026, with a response deadline of March 6, 2026, and offers received prior to the closing date and time will be considered by the government.
This procurement carries no small business set-aside designation. The incumbent contractor is Frequentis Defense Inc., located at 7000 Columbia Gateway Dr, Suite 130, Columbia, Maryland 21046-3158, which fielded the original VCS3020 systems and will continue to provide warranty support services. The previous contract was FA252125F0088, held by BAE Systems Technology Solutions & Services Inc. (520 Gaither Road, Rockville, MD 20850-6198), though the current requirement is being transitioned to the original system manufacturer. The contract covers support for ten operational VCS3020 IVS-IP Voice Communication Switches with an effective date of February 25, 2026, providing cybersecurity-hardened systems with integrated telephony support, instant record and replay capabilities, and customizable user interfaces. The performance location is Ramstein-Miesenbach, Germany (66877), with support required across ten USAFE-AFAFRICA operating locations including Ramstein AB, RAF Lakenheath, RAF Mildenhall, RAF Fairford, Spangdahlem AB, Aviano AB, Chievres AB, Lajes Field AB, Moron AB, and Incirlik AB. No specific award value or budget range is disclosed in the solicitation notice.
Notice text
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number FA564126Q0002 is issued as a request for quotation (RFQ). The 764 Enterprise Sourcing Squadron intends to award a firm fixed price, sole source purchase order to Frequentis Defense Inc (FDI) located at 7000 Columbia Gateway Dr, Ste 130, Columbia, MD 21046-3158 for continued warranty and 24/7 help desk support for its ten (10) Frequentis VCS3020 IVS-IP Voice Communication Switches in the Air Traffic Control (ATC) Towers throughout the USAFE Area of Responsibility (AOR).
This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Previous Contract Information: FA252125F0088, BAE Systems Technology Solutions & Services Inc, 520 Gaither Road, Rockville, MD 20850-6198
The statutory authority for the sole source procurement of these services is FAR 6.103-1, "Only one responsible source and no other supplies or services will satisfy agency requirements," as established by the Revolutionary FAR Overhaul (RFO) was implemented as of 1 Feb 2026. This notice is not a request for competitive quotes; however, the Government will consider all quotes received prior to the closing date and time of this solicitation.
USAFE-AFAFRICA A3AA (Airfield Operations Branch) requires continued warranty and 24/7 help desk support for its 10 Frequentis VCS3020 IVS-IP Voice Communication Switches that were fielded by FDI. FDI will provide continued Basic Warranty and 24/7 Help Desk Phone Support for the 10 operational VCS3020 IVS-IP Voice Communication Switches in the ATC Towers throughout the USAFE AOR.
The contractor shall provide fixed price commercial warranty for five (5) years, to be priced out in 5 separate 12-month increments, for the VCS3020X VoIP VCS Systems at the following USAFE Operating Locations:
Ramstein AB, Germany
Spangdahlem AB, Germany
Incirlik AB, Turkey
Moron AB, Spain
Lajes AB, Portugal
Aviano AB, Italy
RAF Lakenheath, UK
RAF Mildenhall, UK
RAF Fairford, UK
Chievres AB, Belgium
Contract Line-Item Numbers (CLINs) Structure
The contractor shall provide pricing strictly in accordance with the established CLIN structure provided below. Pricing shall be entered for each CLIN and Option period. The contractor shall not add, delete, or modify CLINs. All pricing shall be inclusive of all costs necessary to perform the requirements in accordance with the Statement of Work.
CLIN 0001
3020X IVS-IP Voice Communication Switches System Warranty and 24/7 Phone Support for the following locations:
RAF Lakenheath, UK
Aviano AB, Italy
RAF Mildenhall, UK
RAF Fairford, UK
3 Months
CLIN 0002
3020X IVS-IP Voice Communication Switches System Warranty and 24/7 Phone Support for the following locations:
Ramstein AB, Germany
Spangdahlem AB, Germany
RAF Lakenheath, UK
Aviano AB, Italy
RAF Mildenhall, UK
RAF Fairford, UK
Chievres AB, Belgium
Lajes Field AB, Portugal
Moron AB, Spain
Incirlik AB, Turkiye
12 Months
CLIN 1002
Option Year 1, 3020X IVS-IP Voice Communication Switches System Warranty and 24/7 Phone Support for the following locations:
Ramstein AB, Germany
Spangdahlem AB, Germany
RAF Lakenheath, UK
Aviano AB, Italy
RAF Mildenhall, UK
RAF Fairford, UK
Chievres AB, Belgium
Lajes Field AB, Portugal
Moron AB, Spain
Incirlik AB, Turkiye
12 Months
CLIN 2002
Option Year 2, 3020X IVS-IP Voice Communication Switches System Warranty and 24/7 Phone Support for the following locations:
Ramstein AB, Germany
Spangdahlem AB, Germany
RAF Lakenheath, UK
Aviano AB, Italy
RAF Mildenhall, UK
RAF Fairford, UK
Chievres AB, Belgium
Lajes Field AB, Portugal
Moron AB, Spain
Incirlik AB, Turkiye
12 Months
CLIN 3002
Option Year 3, 3020X IVS-IP Voice Communication Switches System Warranty and 24/7 Phone Support for the following locations:
Ramstein AB, Germany
Spangdahlem AB, Germany
RAF Lakenheath, UK
Aviano AB, Italy
RAF Mildenhall, UK
RAF Fairford, UK
Chievres AB, Belgium
Lajes Field AB, Portugal
Moron AB, Spain
Incirlik AB, Turkiye
12 Months
CLIN 4002
Option Year 4, 3020X IVS-IP Voice Communication Switches System Warranty and 24/7 Phone Support for the following locations:
Ramstein AB, Germany
Spangdahlem AB, Germany
RAF Lakenheath, UK
Aviano AB, Italy
RAF Mildenhall, UK
RAF Fairford, UK
Chievres AB, Belgium
Lajes Field AB, Portugal
Moron AB, Spain
Incirlik AB, Turkiye
12 Months
Period of Performance
Base Period: 20 March 2026 – 30 June 2027; 01 July 2026 – 30 June 2027
Option Year 1: 01 July 2027 – 30 June 2028
Option Year 2: 01 July 2028 – 30 June 2029
Option Year 3: 01 July 2029 – 30 June 2030
Option Year 4: 01 July 2030 – 30 June 2031
FAR 52.217-8, 6-month option to extend services: 01 July 2031 – 31 December 2032
Questions regarding this effort shall be submitted via email to the Contracting Officer, Megan Meno, megan.meno@us.af.mil NLT 1600 CET 26 February 2026. Please reference this solicitation number on your correspondence and in the Subject line of your email.
Offers shall be submitted to the Contracting Officer NLT 1600 CET 06 March 2026.
Files
| File | Type | Posted |
|---|---|---|
| A3AA Frequentis Warranty SOW_Amd01.pdf | ||
| A3AA Frequentis Warranty SOW.pdf | ||
| Provisions and Clauses.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| USAFE VCS3020 IVS-IP Voice Communication Switches Warranty Only | Limited / Sole Source Justification | |
| This notice | Solicitation | |
| USAFE VCS3020 IVS-IP Voice Communication Switches Warranty Only | Pre-Solicitation |
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| FY27 USAFE A3ZJ ADSi Software License Renewal | Air Forces Europe and Africa | No set-aside |
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