USAF Band of the West Holiday in Blue Performance Venue

The 502d Contracting Squadron at Joint Base San Antonio-Randolph is conducting market research through a Request for Information (RFI) to identify qualified vendors capable of providing a performance venue for the United States Air Force Band of the West Holiday in Blue Performance. The Department of the Air Force Air Education and Training Command seeks a venue in San Antonio, Texas to host this annual concert from December 8-10, 2025. The selected venue must accommodate 75 performers, 12 guest artists, and at least 2,250 audience members, while meeting specific technical requirements including a minimum stage size of 27' wide by 56' deep, comprehensive lighting and sound equipment, multiple dressing rooms, and loading areas for large equipment trucks. Key responsibilities include conducting two coordination meetings with Band representatives by August 15, 2025, promoting the concerts via digital billboard and web/social media platforms starting September 15, 2025, and providing essential equipment such as a full-range PA system and Steinway Model D Concert Grand Piano. The RFI responses are due by 3:00 P.M. Central Time on Friday, June 27, 2025, with all correspondence directed to Contract Specialist Jazmin Gloria at jazmin.gloria@us.af.mil. The potential NAICS code for this procurement is 711310 for Promoters of Performing Arts, Sports and Similar Events with Facilities.

This opportunity does not utilize any set-aside designations and is open to all qualified vendors. No current contractors or incumbents are identified in the documentation. While specific award values or budget ranges are not disclosed in this pre-solicitation phase, the scope involves hosting three days of performances with significant technical and logistical requirements. The venue must support 75 Band performers plus 12 guest artists across the three-day event period, and additionally host a 150-person reception on December 8, 2025. The timeline requires vendor coordination meetings to be completed by August 15, 2025, promotional activities to begin September 15, 2025, and the actual performances to occur December 8-10, 2025. The RFI emphasizes that this is market research only and responses will not result in vendor notifications regarding selection outcomes.