UPS Maintenance

The U.S. Embassy in London is seeking maintenance services for their Uninterruptible Power Supplies (UPS) systems through the Department of State. The procurement covers preventive maintenance for 45 APC and 12 Eaton BLADE UPS units distributed across 11 embassy floors, requiring two annual preventive maintenance visits, 24/7 emergency response with on-site arrival within 8 hours, and continuous technical support. Contractors must demonstrate at least 5 years of experience maintaining enterprise-level UPS systems, hold manufacturer certifications, and manage the StruxureWare Data Center Expert monitoring system. The procurement requires comprehensive reporting after each service visit, equipment inventory management, and battery management and disposal services. Quotes are due by 5:00 PM BST on August 15, 2025, and must be submitted via email to Procurement_Box3@state.gov with the subject line "UPS Maintenance - 19UK5625Q0042."

This opportunity is not designated as a small business set-aside and is open to all responsible sources. The contract structure includes one base year with two option years, though no specific award values or budget ranges are disclosed in the solicitation documents. The work will be performed at the U.S. Embassy in London, United Kingdom, located at 33 Nine Elms Lane. All offerors must be registered in the System for Award Management (SAM) database prior to proposal submission, and quotes must be provided in British Pounds Sterling with VAT included if applicable. The procurement is subject to the Tax on Certain Foreign Procurements clause (FAR 52.229-12), and contractors must provide proof of insurance, evidence of UK business establishment, and relevant references as part of their submission requirements.