SF18 - 19UK5625Q0042.pdf

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UPS Maintenance
Solicitation number
19UK5625Q0042
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This Standard Form 18 (SF-18) Request for Quotation (RFQ) is for preventative maintenance of the US Embassy's Uninterruptible Power Supplies (UPS) systems in London. The solicitation (Number 19UK5625Q0042) covers a base year with two option years, and requires vendors to quote in GBP and include VAT if applicable. The procurement is not a small business set-aside and is issued by the Procurement Office at the US Embassy, located at 33 Nine Elms Lane, London.

Vendors must submit quotations by August 15, 2025, to the specified procurement office. Key requirements include being registered in the System for Award Management (SAM) database, complying with the attached Statement of Work and FAR Clauses, and emailing quotes to Procurement_Box3@state.gov. The solicitation is subject to the Tax on Certain Foreign Procurements clause and seeks a comprehensive maintenance solution for the embassy's critical power infrastructure.

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Other files

File Type Posted
Call Out Rates.pdf PDF
FAR Clauses 2025.pdf PDF
Registering in SAM instructions.pdf PDF
UPS Maintenance SOW - 19UK5625Q0042.pdf PDF

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REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

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REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ

IS

IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a) AUTHORIZED FOR LOCAL REPRODUCTION Previous edition not usable

8. TO:

b. COMPANY

a. NAME

c. STREET ADDRESS

d. CITY

e. STATE

f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE

e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date) IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%)

b. 20 CALENDAR DAYS (%)

c. 30 CALENDAR DAYS (%)

d. CALENDAR DAYS

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY

e. STATE

f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION

PAGE

OF

PAGES

1. REQUEST NO.

2. DATE ISSUED

3. REQUISITION/PURCHASE REQUEST NO.

4. CERT. FOR NAT. DEF. UNDER BDSA REG. 2 AND/OR DMS REG. 1

RATING

5a. ISSUED BY

6. DELIVER BY (Date) 5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME

TELEPHONE NUMBER

AREA CODE

NUMBER

THIS RFQ IS A SMALL BUSINESS SET-ASIDE.: 0
7. DELIVERY. FOB DESTINATION: 0
NOTE: Additional provisions and representations are attached.: 0
NOTE: Additional provisions and representations are not attached.: 0
7. DELIVERY. OTHER (See Schedule): 1
THIS RFQ IS NOT A SMALL BUSINESS SET-ASIDE.: 1
PAGE OF: 1
4. CERT. FOR NAT. DEF. UNDER BDSA REG. 2 AND/OR DMS REG. 1. RATING:
3. REQUISITION/PURCHASE REQUEST NUMBER: 19UK5625Q0042
1. REQUEST NUMBER: PR15483841
5a. ISSUED BY: Procurement Office, US Embassy, 33 Nine Elms Lane, London
5b. FOR INFORMATION CALL (NO COLLECT CALLS). NAME: Procurement Office
8. TO. a. NAME:
13. NAME AND ADDRESS OF QUOTER. f. ZIP CODE:
16. SIGNER. a. NAME (Type or print):
16. SIGNER. b. TELEPHONE. AREA CODE:
16. SIGNER. b. TELEPHONE. NUMBER:
16. SIGNER. c. TITLE (Type or print):
13. NAME AND ADDRESS OF QUOTER. e. STATE:
13. NAME AND ADDRESS OF QUOTER. d. CITY:
13. NAME AND ADDRESS OF QUOTER. b. STREET ADDRESS:
13. NAME AND ADDRESS OF QUOTER. c. COUNTRY:
13. NAME AND ADDRESS OF QUOTER. a. NAME OF QUOTER:
8. TO. c. STREET ADDRESS:
8. TO. d. CITY:
11. SCHEDULE (Include applicable Federal, State and local taxes). ITEM NUMBER. COLUMN A. Line 18 of 18: 1.
11. SCHEDULE (Include applicable Federal, State and local taxes). ITEM NUMBER. COLUMN A. Line 18 of 18:
11. SCHEDULE (Include applicable Federal, State and local taxes). SUPPLIES/SERVICES. COLUMN B.: To provide preventative maintenance for the US
11. SCHEDULE (Include applicable Federal, State and local taxes). SUPPLIES/SERVICES. COLUMN B.: Embassy's Uninterruptible Power Supplies (UPS)
11. SCHEDULE (Include applicable Federal, State and local taxes). SUPPLIES/SERVICES. COLUMN B.: systems in accordance with the attached Statement
11. SCHEDULE (Include applicable Federal, State and local taxes). SUPPLIES/SERVICES. COLUMN B.: of Work and FAR Clauses.
11. SCHEDULE (Include applicable Federal, State and local taxes). SUPPLIES/SERVICES. COLUMN B.: Base Year
11. SCHEDULE (Include applicable Federal, State and local taxes). SUPPLIES/SERVICES. COLUMN B.: Option Year 1
11. SCHEDULE (Include applicable Federal, State and local taxes). SUPPLIES/SERVICES. COLUMN B.: Option Year 2
11. SCHEDULE (Include applicable Federal, State and local taxes). SUPPLIES/SERVICES. COLUMN B.: VAT (if applicable)
11. SCHEDULE (Include applicable Federal, State and local taxes). SUPPLIES/SERVICES. COLUMN B.: Total
11. SCHEDULE (Include applicable Federal, State and local taxes). SUPPLIES/SERVICES. COLUMN B.: (Please indicate currency; UK vendors should
11. SCHEDULE (Include applicable Federal, State and local taxes). SUPPLIES/SERVICES. COLUMN B.: quote in GBP and add VAT)
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.: 1.00000000
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.: 1.00000000
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.: 1.00000000
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). QUANTITY. COLUMN C.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT. COLUMN D.: all
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT. COLUMN D.: all
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT. COLUMN D.: all
8. TO. e. STATE:
8. TO. f. ZIP CODE:
5b. FOR INFORMATION CALL (NO COLLECT CALLS). TELEPHONE NUMBER. AREA CODE: 020
8. TO. b. COMPANY:
5b. FOR INFORMATION CALL (NO COLLECT CALLS). TELEPHONE NUMBER. NUMBER: 7891 3421
9. DESTINATION. a. NAME OF CONSIGNEE: US Embassy
9. DESTINATION. b. STREET ADDRESS: 33 Nine Elms Lane
9. DESTINATION. c. CITY: London
9. DESTINATION. e. ZIP CODE: SW11 7US
9. DESTINATION. d. STATE:
PAGES: 1
2. DATE ISSUED. Enter 2 digit month, 2 digit day and 4 digit year.: 2024-07-28
10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date). Enter 2 digit month, 2 digit day and 4 digit year.: 2025-08-15
15. DATE OF QUOTATION. Enter 2 digit month, 2 digit day and 4 digit year.:
6. DELIVER BY (Date). Enter 2 digit month, 2 digit day and 4 digit year.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). AMOUNT. COLUMN F.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
11. SCHEDULE (Include applicable Federal, State and local taxes). UNIT PRICE. COLUMN E.:
12. DISCOUNT FOR PROMPT PAYMENT. a. 10 CALENDAR DAYS (%):
12. DISCOUNT FOR PROMPT PAYMENT. b. 20 CALENDAR DAYS (%):
12. DISCOUNT FOR PROMPT PAYMENT. c. 30 CALENDAR DAYS (%):
12. DISCOUNT FOR PROMPT PAYMENT. d. CALENDAR DAYS. NUMBER:
12. DISCOUNT FOR PROMPT PAYMENT. d. CALENDAR DAYS. PERCENTAGE:
14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION. Digital Signature:
14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION. This is a protected field:

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