Upgrade Building 51 HVAC

This notice is for informational purposes only and is not a request for submission of bids.

THIS IS A TOTAL 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE.  In accordance with Public Law 109-461 and VAAR 819.7003 (b), bidders must be registered and certified in the Veteran Small Business Certification (VetCert) at (https://veterans.certify.sba.gov) as a SDVOSB. Only bids from verified SDVOSB’s at VetCert database at the time of bid submission shall be deemed responsive. All non-responsive bids shall be rejected and ineligible for award.

The applicable North American Industry Classification System (NAICS) code is 238220, Plumbing, Heating, and Air-Conditioning Contractors, with the applicable small business size standard of $19 million.  In accordance with VAAR 819.7003(b), the bidders must represent to the Contracting Officer that it is a small business concern under the NAICS code assigned to this acquisition. In accordance with VAAR 836.204, the magnitude of construction for this project is between $1,000,000 and $2,000,000.

The Department of Veterans Affairs (VA), St. Cloud Health Care System, St. Cloud, Minnesota intends to issue an Invitation for Bid (IFB) in accordance with the procedures set forth in Part 14 and 36 of the Federal Acquisition Regulation (FAR). Network Contracting Office 23 (NCO23) intends to award a single, firm fixed-price contract for completion of construction Project Number: 656-18-301 Upgrade Building 51 HVAC at the St. Cloud VA Health Care System, St. Cloud, MN. An IFB is planned to be issued on or about June 30, 2025, with an award date within 90 calendar days from bid opening date. Further details of all dates, events, and locations, including site visit and bid due date, will be available in the solicitation.

The Contractor for this project shall furnish all labor, materials, tools, and equipment required to accomplish the Upgrade Building 51 Basement Heating, Ventilating, and Air Conditioning (HVAC) in accordance with the specifications and contract drawings. This project involves, but is not limited to, replacement of aging and end-of-life HVAC systems in the basement of Building 51 with current technology in accordance with the current VA design standards. This equipment includes, but is not limited to, air handlers, heat exchangers, convectors, variable air volume (VAV’s), and controls. Adjacent corridor, basement of Building 51, first floor of Building 51, and second floor of building 51 will remain occupied by the VA throughout the construction phasing. Work affecting occupied areas shall be accomplished outside normal working hours if noise, dust, and other hazards cannot be satisfactorily mitigated per the specifications. Coordination with other construction projects may be required during construction phasing.

The period of performance for this work is two hundred and seventy-five (275) calendar days from issuance of Notice to Proceed (NTP).

The IFB (solicitation), consisting of various bid documents, specifications, drawings, forms, etc. will be available for download at System for Award Management (SAM) Contract Opportunity https://sam.gov/content/opportunities). The Contract Opportunities website is the only official location to obtain solicitation information and documents. These documents will include complete details of the solicitation and project requirements. Any amendments to the solicitation will be posted at the same location. Interested bidders are advised they are responsible for obtaining all bidding documents via Contract Opportunities, and for monitoring the Contract Opportunities website for any changes to this announcement and pending solicitation. No other information regarding scope, dates, etc. is available until issuance of the solicitation via Contract Opportunities. A bidders list will not be maintained.  Hard copies of any documents regarding this project will not be mailed or made available outside of this web site.

All prospective bidders must have a Unique Entity Identifier (UEI) and must be registered and active in the SAM database (http://www.sam.gov). All prospective bidders must complete electronic online Representations and Certifications within SAM. The eventual awardee shall also have on file a current Department of Labor VETS4212 Federal Contractor Reporting filing at https://www.dol.gov/agencies/vets/programs/vets4212  (if applicable).

All questions must be submitted in writing to the issuing Contract Specialist via email to kaleb.gleason@va.gov. No telephone inquiries will be answered.