Up to a 5 month lease of 83 MFDs
Closed Solicitation Posted
- Solicitation number
- SP7000-25-Q-1012
- Agency
-
Defense Logistics Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532420 Office Machinery and Equipment Rental and Leasing
- Place of performance
- Schofield Barracks, Hawaii 96857, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Logistics Agency (DLA) has issued a Request for Quotation (RFQ SP7000-25-Q-1012) seeking a lease of twenty-six multi-functional devices (MFDs) with associated maintenance. This commercial item solicitation is structured under Federal Acquisition Regulation (FAR) Parts 12 and 13, utilizing the Lowest Price Technically Acceptable (LPTA) source selection process. Contractors will be evaluated on three primary factors: price, technical capability, and past performance, with technical and past performance assessed on a pass/fail basis. The solicitation requires detailed quotation submissions that include company information, DUNS number, CAGE code, unit and extended pricing, and technical documentation. Quotations must be emailed to Emily.Myers@dla.mil by December 19, 2025, at 4:00 PM Eastern, with all submissions subject to comprehensive review for technical acceptability and pricing competitiveness.
The acquisition is fully unrestricted, with no specific small business set-aside, and classified under NAICS code 532420 for Office Machinery and Equipment Rental and Leasing. The contract includes a base performance period from January 1, 2025, through January 31, 2025, with four consecutive one-month option periods extending through May 31, 2025. The CLIN structure encompasses seven line items per period with varying monthly quantities ranging from 1 to 30 units, totaling 83 MFDs across multiple military installations in Hawaii, Alaska, and Guam. Performance locations include key military bases such as Schofield Barracks, Eielson Air Force Base, and Joint Base Pearl Harbor-Hickham. Invoicing will be processed through Wide Area Workflow (WAWF), and the final contract will be issued on a Standard Form 1449, with award going to the lowest-priced technically acceptable offer.
Notice text
This is a solicitation for commercial items prepared in accordance with the format in Subpart 12.6 – Streamlined solicitation for commercial products or commercial services, in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) number SP7000-25-Q-1012.
This notice incorporates clauses and provisions in effect through Federal Acquisition Circular (FAC) 2025-01 effective 12 November 2024, Defense Federal Acquisition Regulation Supplement (DFARS) Change effective date 25 November 2024, and Defense Logistics Acquisition Directive (DLAD) Revision 5 effective 6 September 2024 through PROCLTR 24-12. Defense Priorities and Allocations Systems (DPAS) are not applicable to this solicitation.
This acquisition is unrestricted. The associated North American Industrial Classification System (NAICS) code is 532420.
DCSO-P New Cumberland has a requirement lease twenty-six (26) multi-functional devices with associated maintenance.
Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.
All invoicing under this contract will be accomplished via Wide Area Workflow (WAWF). FAR 52.212-1 OFFER SUBMISSION INSTRUCTIONS – Quotations must include the following items.
Submission of a quotation that does not contain all items requested below may result in elimination from consideration for award.
- Quotations may be submitted in contractor format and shall include:
- Company name, address, telephone number, e-mail address, and FAX number
- Solicitation number
- Contractor DUNS Number and Commercial and Government Entity (CAGE) Code
- Unit Price and extended price for CLIN
- Technical information (as stated below under FAR 15.308)
- Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation)
- FAR 52.212-2 Evaluations-Commercial Items (NOV 2021)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Price, Technical, and Past Performance as stated within Evaluation Factors For Award.
Technical and past performance, when combined, will not be weighted. The Lowest Price Technically Acceptable (LPTA) source selection process will be utilized.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
- Contractors are required to include a copy of the FAR provision 52.212-3-offeror Representations and Certifications-Commercial products and DFAR 252.212-7000-Offeror Representation and Certification- Commercial products with its quotation or may indicate completion of the representations and certifications on the internet at http://SAM.gov. Failure to include the certifications along with the price proposal or to complete the certifications on the internet may result in elimination from consideration for award.
FAR 13.106-2 Evaluation of Quotations or Offers – The Government intends to evaluate quotes in response to this quotation and will award one firm-fixed priced contract to the lowest price, technically acceptable contractor whose quote represents the lowest price. Therefore, to be considered for award, contractors are required to submit descriptive product literature/technical information which clearly indicates the product offered meets the Government minimum requirements. This information will be used to determine technical acceptability. Technical information will be evaluated for acceptability (only) on a pass/fail basis and will not be rated. Any contractor who has submitted technically acceptable product information will then have its quote evaluated for price.
All questions and inquiries should be addressed via email to Emily.Myers@dla.mil – Request for Quotation Number SP7000-25-Q-1012.
Offerors responding to this announcement shall submit their proposal via email to Emily Myers at Emily.Myers@dla.mil. All quotes must be received by 19 December 2025 at 4:00 PM Eastern to be considered for award.
CLIN Structure:
Base Period of Performance: 1/1/2025 - 1/31/2025
CLIN 0001: Qty 1 x 1 month = 1 EA
CLIN 0002: Qty 2 x 1 month = 2 EA
CLIN 0003: Qty 12 x 1 month = 12 EA
CLIN 0004: Qty 30 x 1 month = 30 EA
CLIN 0005: Qty 4 x 1 month = 4 EA
CLIN 0006: Qty 24 x 1 month = 24 EA
CLIN 0007: Qty 10 x 1 month = 10 EA
Option 1 Period of Performance: 2/1/2025 - 2/28/2025
CLIN 0001: Qty 1 x 1 month = 1 EA
CLIN 0002: Qty 2 x 1 month = 2 EA
CLIN 0003: Qty 12 x 1 month = 12 EA
CLIN 0004: Qty 30 x 1 month = 30 EA
CLIN 0005: Qty 4 x 1 month = 4 EA
CLIN 0006: Qty 24 x 1 month = 24 EA
CLIN 0007: Qty 10 x 1 month = 10 EA
Option 2 Period of Performance: 3/1/2025 - 3/31/2025
CLIN 0001: Qty 1 x 1 month = 1 EA
CLIN 0002: Qty 2 x 1 month = 2 EA
CLIN 0003: Qty 12 x 1 month = 12 EA
CLIN 0004: Qty 30 x 1 month = 30 EA
CLIN 0005: Qty 4 x 1 month = 4 EA
CLIN 0006: Qty 24 x 1 month = 24 EA
CLIN 0007: Qty 10 x 1 month = 10 EA
Option 3 Period of Performance: 4/1/2025 - 4/30/2025
CLIN 0001: Qty 1 x 1 month = 1 EA
CLIN 0002: Qty 2 x 1 month = 2 EA
CLIN 0003: Qty 12 x 1 month = 12 EA
CLIN 0004: Qty 30 x 1 month = 30 EA
CLIN 0005: Qty 4 x 1 month = 4 EA
CLIN 0006: Qty 24 x 1 month = 24 EA
CLIN 0007: Qty 10 x 1 month = 10 EA
Option 4 Period of Performance: 5/1/2025 - 5/31/2025
CLIN 0001: Qty 1 x 1 month = 1 EA
CLIN 0002: Qty 2 x 1 month = 2 EA
CLIN 0003: Qty 12 x 1 month = 12 EA
CLIN 0004: Qty 30 x 1 month = 30 EA
CLIN 0005: Qty 4 x 1 month = 4 EA
CLIN 0006: Qty 24 x 1 month = 24 EA
CLIN 0007: Qty 10 x 1 month = 10 EA
Files
| File | Type | Posted |
|---|---|---|
| SP7000-25-Q-1012 Solicitation.pdf | ||
| Attachment 1 - Delivery Schedule.pdf |
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