Up to 10-month lease of 75 MFDs for Hawaii

This is a solicitation for commercial items prepared in accordance with the format in Subpart 12.6 – Streamlined solicitation for commercial products or commercial services, in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) number SP7000-25-Q-1005.

This notice incorporates clauses and provisions in effect through Federal Acquisition Circular (FAC) 2025-01 effective 12 November 2024, Defense Federal Acquisition Regulation Supplement (DFARS) Change effective date 10 October 2024, and Defense Logistics Acquisition Directive (DLAD) Revision 5 effective 6 September 2024 through PROCLTR 24-12.  Defense Priorities and Allocations Systems (DPAS) are not applicable to this solicitation.

 The proposed contract action is for supplies for which the Government intends to solicit and negotiate with Only One Source under the authority of FAR 13.501(a). All responsible sources may submit quotations which shall be considered by the agency.

This acquisition is unrestricted. The associated North American Industrial Classification System (NAICS) code is 532420.

DCSO-P New Cumberland has a requirement to lease 75 multi-functional devices with associated maintenance.

Period of Performance with Options: 12/01/2024 - 09/30/2025

Base Period: 12/01/2024 - 04/30/2024 (5 months)

Option Period 1: 05/01/2024 - 05/31/2025 (1 month)

Option Period 2: 06/01/2024 - 06/30/2025 (1 month)

Option Period 3: 07/01/2024 - 07/31/2025 (1 month)

Option Period 4: 08/01/2024 - 08/31/2025 (1 month)

Option Period 5: 09/01/2024 - 09/30/2025 (1 month)

Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449.

All invoicing under this contract will be accomplished via Wide Area Workflow (WAWF). FAR 52.212-1 OFFER SUBMISSION  INSTRUCTIONS – Quotations must include the following items.

Submission of a quotation that does not contain all items requested below may result in elimination from consideration for award.

1. Quotations may be submitted in contractor format and shall include:
   1. Company name, address, telephone number, e-mail address, and FAX number
   2. Solicitation number
   3. Contractor DUNS Number and Commercial and Government Entity (CAGE) Code
   4. Unit Price and extended price for CLIN
   5. Technical information (as stated below under FAR 15.308)
   6. Signed acknowledgements of amendments (applicable only if any amendments are issued against  this solicitation)

1. FAR 52.212-2 Evaluations-Commercial Items (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price, Technical, and Past Performance as stated within Evaluation Factors For Award.

Technical and past performance, when combined, will not be weighted. The Lowest Price Technically Acceptable (LPTA) source selection process will be utilized.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

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(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1. Contractors are required to include a copy of the FAR provision 52.212-3-offeror Representations and Certifications-Commercial products and DFAR 252.212-7000-Offeror Representation and Certification- Commercial products with its quotation or may indicate completion of the representations and certifications on the internet at http://SAM.gov. Failure to include the certifications along with the price proposal or to complete the certifications on the internet may result in elimination from consideration for award.

FAR 13.106-2 Evaluation of Quotations or Offers – The Government intends to evaluate quotes in response to this    quotation and will award one firm-fixed priced contract to the lowest price, technically acceptable contractor whose quote represents the lowest price. Therefore, to be considered for award, contractors are required to submit descriptive product literature/technical information which clearly indicates the product offered meets the Government minimum requirements. This information will be used to determine technical acceptability. Technical  information will be evaluated for acceptability (only) on a pass/fail basis and will not be rated. Any contractor who has submitted technically acceptable product information will then have its quote evaluated for price.

All questions and inquiries should be addressed via email to Megan.Perzia@dla.mil – Request for Quotation Number SP7000-25-Q-1005.

Offerors responding to this announcement shall submit their proposal via email to Megan Perzia at megan.perzia@dla.mil. All quotes must be received by 21 November 2024 at 2:00 PM Eastern to be considered for award.

CLIN Structure:

Base Period: 12/01/2024 – 04/30/2025

CLIN 0001: 28 EA X 5 MO = 140 EA

CLIN 0002: 20 EA X 5 MO = 100 EA

CLIN 0003: 27 EA X 5 MO = 135 EA

Option Period 1: 05/01/2025 – 05/31/2025

CLIN 1001: 28 EA X 1 MO = 28 EA

CLIN 1002: 20 EA X 1 MO = 20 EA

CLIN 1003: 27 EA X 1 MO = 27 EA

Option Period 2: 06/01/2025 – 06/30/2025

CLIN 2001: 28 EA X 1 MO = 28 EA

CLIN 2002: 20 EA X 1 MO = 20 EA

CLIN 2003: 27 EA X 1 MO = 27 EA

Option Period 3: 07/01/2025 – 07/31/2025

CLIN 3001: 28 EA X 1 MO = 28 EA

CLIN 3002: 20 EA X 1 MO = 20 EA

CLIN 3003: 27 EA X 1 MO = 27 EA

Option Period 4: 08/01/2025 – 08/31/2025

CLIN 4001: 28 EA X 1 MO = 28 EA

CLIN 4002: 20 EA X 1 MO = 20 EA

CLIN 4003: 27 EA X 1 MO = 27 EA

Option Period 5: 09/01/2025 – 09/30/2025

CLIN 5001: 28 EA X 1 MO = 28 EA

CLIN 5002: 20 EA X 1 MO = 20 EA

CLIN 5003: 27 EA X 1 MO = 27 EA