U. S. Senate Mail Processing Conveyor System
Closed Solicitation Posted
- Solicitation number
- 2026-R-047
- Agency
-
United States Senate
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333922 Conveyor and Conveying Equipment Manufacturing
- Place of performance
- Washington, District of Columbia 20510, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Senate, Office of the Sergeant at Arms seeks a complete replacement mail processing conveyor system, with proposals due August 21 at 5:00 PM ET. Amendment 001 extended the deadline from July 30 and changed the contracting point of contact to Tonia Courtney; Amendment 002 posted Q&A responses.
Place of performance is Landover, Maryland (6330 Columbia Park Road). The system must be designed, furnished, delivered, installed, integrated, tested, and warranted as a turnkey unit that preserves existing mail screening workflow while improving reliability. Scope includes approximately 134 linear feet of motorized roller conveyor, approximately 28.5 linear feet of gravity conveyor, a right-angle divert/sort device supporting round robin and manual call button operation, NEMA 1 control panels, controls, electrical work, safety equipment, and accessories. The contractor disconnects and removes the existing PMW system, protects the X-ray machine, provides all project management and labor, and must achieve thirty consecutive calendar days of operation without system failure downtime to satisfy SAA acceptance testing. Installation is targeted for Q3 2026 during a single coordinated outage. A mandatory site visit occurs July 13 at 8:00 AM; registration is due July 10. Written questions are due July 20 at 12:00 PM ET.
NAICS is 333922 (Conveyor and Conveying Equipment Manufacturing); PSC is R604 (Support—Administrative: Mailing/Distribution). The warranty period is twelve months after successful SAA acceptance, with on-site support within forty-eight hours of notification and manufacturer's warranty provided at no additional cost. Quotations must be firm-fixed-price, F.O.B. Destination to Washington, DC, submitted in Excel format with firm pricing valid through September 30, 2026. Resellers must provide OEM authorization; telecommunications equipment requires Section 208 compliance certification from U.S. companies only. Award is single and based on best-value tradeoff: technical specifications (Factor 1) and past performance within three calendar years (Factor 2) are combined and weighted equal to proposed price (Factor 3), with Factor 1 weighted more heavily than Factor 2. Offerors may quote open market or through NASA SEWP, GSA Schedule, or other GWACs. Contact: Tonia Courtney, Acquisitions@saa.senate.gov, cc Zemirah_courtny@saa.senate.gov, subject line "ATTN: Tonia Courtney, 2026-R-047."
Notice text
4 versions
Update #4 · Latest ·
Amendment 002 - The purpose of this amendment is to post Q&A's. All other terms remain unchanged.
Amendment 001 - The pupose of this amendment is to extend the proposal due date to August 21, 2026 at 5:00 PM ET and change the SAA POC to Tonia Courtney. Send required documents via e-mail to Acquisitions@saa.senate.gov; cc Zemirah_courtny@saa.senate.gov with “ATTN: Tonia Courtney, 2026-R-047 in the subject line. All other terms remain unchanged.
The United States Senate, Office of the Sergeant at Arms (SAA) seeks a replacement mail processing conveyor system.
Request for Quotation (RFQ) 2026-R-047 Mail Processing Conveyor System
The enclosed files include instructions and requirements for the completion and submission of quotes in response to Request for Quotation 2026-R-047 Mail Processing Conveyor System. Send required documents via e-mail to Acquisitions@saa.senate.gov with subject line “ATTN: Charles Blalock, 2026-R-047” no later than 12:00pm ET on July 30, 2026. Early submissions are encouraged. E-mails that do not reference the RFQ Number in the subject line may not be accepted.
Update #3 ·
Amendment 002 - The purpose of this amendment is to post Q&A's. All other terms remain unchanged.
Amendment 001 - The pupose of this amendment is to extend the proposal due date to August 21, 2026 at 5:00 PM ET and change the SAA POC to Tonia Courtney. Send required documents via e-mail to Acquisitions@saa.senate.gov; cc Zemirah.courtny@saa.senate.gov with “ATTN: Tonia Courtney, 2026-R-047 in the subject line. All other terms remain unchanged.
The United States Senate, Office of the Sergeant at Arms (SAA) seeks a replacement mail processing conveyor system.
Request for Quotation (RFQ) 2026-R-047 Mail Processing Conveyor System
The enclosed files include instructions and requirements for the completion and submission of quotes in response to Request for Quotation 2026-R-047 Mail Processing Conveyor System. Send required documents via e-mail to Acquisitions@saa.senate.gov with subject line “ATTN: Charles Blalock, 2026-R-047” no later than 12:00pm ET on July 30, 2026. Early submissions are encouraged. E-mails that do not reference the RFQ Number in the subject line may not be accepted.
Update #2 ·
Amendment 001- The pupose of this amendment is to extend the proposal due date to August 21, 2026 at 5:00 PM ET and change the SAA POC to Tonia Courtney. Send required documents via e-mail to Acquisitions@saa.senate.gov; cc Zemirah.courtny@saa.senate.gov with “ATTN: Tonia Courtney, 2026-R-047 in the subject line. All other terms remain unchanged.
The United States Senate, Office of the Sergeant at Arms (SAA) seeks a replacement mail processing conveyor system.
Request for Quotation (RFQ) 2026-R-047 Mail Processing Conveyor System
The enclosed files include instructions and requirements for the completion and submission of quotes in response to Request for Quotation 2026-R-047 Mail Processing Conveyor System. Send required documents via e-mail to Acquisitions@saa.senate.gov with subject line “ATTN: Charles Blalock, 2026-R-047” no later than 12:00pm ET on July 30, 2026. Early submissions are encouraged. E-mails that do not reference the RFQ Number in the subject line may not be accepted.
Update #1 ·
The United States Senate, Office of the Sergeant at Arms (SAA) seeks a replacement mail processing conveyor system.
Request for Quotation (RFQ) 2026-R-047 Mail Processing Conveyor System
The enclosed files include instructions and requirements for the completion and submission of quotes in response to Request for Quotation 2026-R-047 Mail Processing Conveyor System. Send required documents via e-mail to Acquisitions@saa.senate.gov with subject line “ATTN: Charles Blalock, 2026-R-047” no later than 12:00pm ET on July 30, 2026. Early submissions are encouraged. E-mails that do not reference the RFQ Number in the subject line may not be accepted.
Files
| File | Type | Posted |
|---|---|---|
| Amendment 002 - Questions and Answers_2026-R-047.xlsx | XLSX spreadsheet | |
| Amendment 001- Instructions - RFQ 2026-R-047.pdf | ||
| Statement of Work - RFQ 2026-R-047.pdf | ||
| Purchase Order Clauses.pdf | ||
| Instructions - RFQ 2026-R-047.pdf | ||
| Attachment A Technical Drawings.pdf | ||
| Pricing Table - RFQ 2026-R-047.xlsx | XLSX spreadsheet | |
| Addendum to Commercial Agreements.pdf | ||
| Section 208 Compliance Certificate.pdf |
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