U. S. Geological survey earthmri workshop

The U.S. Geological Survey Office of Acquisitions and Grants is seeking to rent 30 two-sided poster board units and accessories for the annual EarthMRI Workshop scheduled for October 2025. The procurement requires 8' x 4' poster board units that will be used for poster displays during the 3-day workshop, which is expected to host 160 in-person participants from various federal and state organizations. Vendors must provide comprehensive quotation packages that include pricing for poster boards, cups/containers for pushpins, pushpins, Velcro strips, and delivery/setup/teardown services. The solicitation will be evaluated using the lowest price technically acceptable (LPTA) method, prioritizing cost-effectiveness while meeting technical requirements. Questions regarding the RFQ must be submitted by 1:00 PM EST on July 16, 2025, with quotations due by 1:00 PM EST on July 23, 2025, submitted via email to the Contracting Officer as a single PDF document.

This procurement is designated as a total small business set-aside, restricting competition to qualified small business entities that must provide their SAM UEI number with their quotation. The contract period of performance spans from October 27, 2025, to October 31, 2025, with setup required on Monday, October 27, between 7:30 AM and 12:00 PM, and teardown on Friday, October 31, between 7:30 AM and 2:00 PM. The work will be performed at the USGS National Center located at 12201 Sunrise Valley Drive in Reston, Virginia, specifically at the Energy & Minerals & Environmental office. While no specific award values or budget ranges are disclosed in the solicitation documents, the procurement involves a firm-fixed price contract with FOB destination delivery terms. The solicitation falls under NAICS code 532420 (Office Machinery and Equipment Rental and Leasing) and PSC code 7520 (Office Devices and Accessories), reflecting the nature of the equipment rental services required.