U. S. Embassy Pretoria, South Africa tax consulting services
Closed Solicitation Posted
- Solicitation number
- PR15434241
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541612 Human Resources Consulting Services
- Place of performance
- Pretoria Gauteng South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Pretoria, South Africa is soliciting tax consulting services to perform fortnightly South African tax calculations for approximately 580 embassy employees located in Pretoria, Johannesburg, Durban, and Cape Town. The Department of State requires a qualified payroll consultant to work in coordination with the U.S. Payroll office in Charleston, SC, which administers the payroll but lacks the capability to determine South African tax obligations. The selected contractor will be responsible for importing payroll data, performing bi-weekly tax calculations, submitting monthly staff taxes to the South African Revenue Service (SARS), developing and maintaining a tax calculator, and providing ongoing tax consulting services including regulation updates and annual IRP5 submissions. Additional requirements include handling employee additions and terminations, updating medical aid dependent information, conducting annual tax seminars, and providing one-on-one tax consultations. Proposals are due by July 21, 2025, with the solicitation posted on July 3, 2025.
This procurement opportunity does not utilize any set-aside designation and is categorized under NAICS code 541612 for Human Resources Consulting Services. The contract involves processing payroll data on a fortnightly basis, one fortnight in arrears, with three special annual payroll adjustments scheduled during August, February, and November pay periods. The contractor must demonstrate business capacity to handle the substantial volume of approximately 580 employees across four major South African cities. Performance will take place in Pretoria, South Africa, requiring the selected firm to have local presence and expertise in South African tax law and SARS reporting requirements. The solicitation includes detailed federal contracting clauses for overseas activities and specific guidance for international entities registering in the System for Award Management (SAM.gov), which is mandatory for entities seeking federal contracts exceeding $30,000.
Notice text
U.S. Embassy requires a payroll consultant that can do fortnightly tax calculations for employees based in Pretoria, Johannesburg, Durban and Cape Town, one fortnight in arrears. The payroll is administered by the US Payroll office in Charleston, SC. The US payroll office does however not have the capability to determine South African taxes.
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