U. S. Consulate Merida - VRF Equipment Preventive Maintenance Services

The U.S. Department of State is seeking preventive maintenance services for Variable Refrigerant Flow (VRF) equipment at the U.S. Consulate in Merida, Mexico. The solicitation (RFQ #19MX5225Q0012) covers maintenance of 54 hydronic fan coil units, 4 computer room air conditioning units, water-cooled units, pumps, and a dry cooler system. The contract will be awarded on a lowest price technically acceptable basis, with initial proposals due by January 17, 2025 at 17:00 CST via email to meridaprocurement@state.gov. Vendors must be registered in SAM.gov, possess an NCAGE code, and be NDAA 899 compliant. The government intends to award a contract to the responsible company submitting the most acceptable offer at the lowest price, with the potential for discussions with companies in the competitive range if necessary.

The solicitation is not set aside for any specific business category and will be an unrestricted acquisition. The contract structure includes one base year with four one-year option periods, to be paid in Mexican pesos or USD. Services must be completed within 15 calendar days of the start date, with an overall delivery requirement of 60 days from purchase order award. The work will be performed at Calle 60 Av. Prolongacion Paseo Montejo #1 in Merida, Yucatan, with maintenance activities scheduled between 8:00 AM and 4:30 PM Monday through Friday. The maintenance services will include comprehensive tasks such as cleaning coils, replacing filters, checking electrical connections, lubricating bearings, and maintaining proper refrigerant levels. Contractors must provide all necessary labor, tools, and materials, and will be required to obtain security clearances and submit detailed maintenance reports after each service visit.