U. S. Consulate Merida - Photovoltaic System Preventive Maintenance

The Department of State is seeking quotations for preventive maintenance services of the photovoltaic system at the U.S. Consulate General in Merida, Mexico. The scope includes semi-annual and annual preventive maintenance for five SMA Sunny Tripower Core1 62.5 KW inverters, 752 Sunpower 470W monocrystalline PV modules, mounting structures, combiner boxes, data loggers, and associated equipment to maintain safe, reliable, and efficient operating conditions. Contractors must provide trained and certified technicians, all necessary tools, testing equipment, consumable materials, and expendable parts, with services to be performed Monday through Friday between 7:30 AM and 4:30 PM, and potentially on weekends as needed. Award will be made on a lowest price technically acceptable basis to responsible offerors based on initial quotations without discussions, though discussions may be held with companies in the competitive range if necessary. Quotations are due electronically by February 11, 2026, at 17:00 hours CST to meridaprocurement@state.gov, and prospective offerors must be registered in SAM, possess a CAGE Code, and be NDAA Section 889 compliant.

This solicitation (number 19MX5226Q0003) uses no set-aside designation and is open to all responsible contractors. The contract covers a one-year base period with four optional one-year renewals, with service completion required no later than 60 days after Purchase Order award and work to be performed within 15 calendar days from the start date. Pricing must be submitted in Mexican pesos as firm fixed price with no currency exchange rate adjustments, and all costs including materials, labor, insurance, overhead, and profit must be included in the quoted rates. Contractor personnel require prior government authorization and security clearances, and minimum public liability and property damage insurance of USD 1,000 per occurrence and USD 10,000 cumulative is mandatory. The place of performance is located at the U.S. Consulate General Merida, Calle 60 Av. Prolongacion Paseo Montejo #1, Lote VM 01D, Via Montejo, Merida, Yucatan, 97204, Mexico, with payment to be made via Electronic Funds Transfer within 30 days of invoice receipt following service completion.