Two Seed Coolers, FWS NCTC, WV
Closed Solicitation Posted
- Solicitation number
- 140FS326Q0180
- Agency
-
Fish and Wildlife Service
Department of the Interior
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 493120 Refrigerated Warehousing and Storage
- PSC
- 4110 Refrigeration Equipment
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Fish and Wildlife Service seeks two factory-prefabricated walk-in seed coolers for delivery to the National Conservation Training Center in Shepherdstown, West Virginia and New River Gorge National Park in Daniels, West Virginia, with quotes due September 21, 2026. This is a 100 percent small business set-aside under FAR Parts 12 and 13.
Place of performance includes both locations: NCTC at 698 Conservation Way, Shepherdstown, WV and NRG at 104 Main Street, Daniels, WV. Delivery must occur on or before October 29, 2026. The NCTC cooler is 8 feet by 20 feet requiring 240V 3-phase power; the NRG cooler is 8 feet by 10 feet with identical electrical requirements. Both units must be factory-prefabricated with unitized design, fiberglass-reinforced plastic shells bonded to polyisocyanurate foam insulation (minimum 4 inches thickness, R-28 minimum), and capable of maintaining 35°F to 45°F for exterior installation in West Virginia climate zone 4A. Refrigeration systems must use R-404a, R-448a, or A2L-compliant refrigerants; be NSF 7 certified; comply with U.S. Department of Energy 2007 EISA standards; and include qualified Annual Walk-in Energy Factor scores. Required accessories include digital thermometers, padlock hasps with inside release mechanisms, door drip caps, pressure relief vents, and humidity-controlled dehumidifiers per UL 60335-2-40 standards. The contractor must coordinate delivery with minimum two weeks' lead time, provide operator training, and deliver operation and maintenance manuals in two physical and one digital copy to each location. Warranty requirements are 25-year insulation, 12-year structural, and 5-year compressor. All personnel must present valid Real ID at government facilities.
The NAICS code is 493120, Refrigerated Warehousing and Storage, with a small business size standard of $36.5 million. Only firm fixed-price offers are acceptable. Quotations require Part I (price) and Part II (technical/management approach, past performance questionnaire, and key personnel information). Contractors must maintain active SAM registration and CAGE validation prior to award. Amendment 0001, effective September 10, 2026, clarifies that the correct solicitation number is 140FS326Q0180 and that October 29, 2026 delivery controls over conflicting dates. Technical contacts are Teresa Walter and Katrina Kisamore; contract inquiries directed to Fred Riley at fred_riley@ios.doi.gov.
Notice text
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.
U.S. Fish and Wildlife Service is issuing a Request for Quotes for the Two Seed coolers, FWS NCTC, WV. The anticipated performance period is shown below.
Period of Performance:
On or before 10/29/2026
Solicitation 140FS326Q0180 is issued as a Request for Quotation (RFQ) is 100% Small Business Set Aside and is conducted under FAR Parts 12 and 13, incorporating provisions and clauses in effect through Federal Acquisition Circular FAC Number: 2026-01, Effective Date: 03/13/2026. The applicable North American Classification System (NAICS) code is 493120, Refrigerated Warehousing and Storage. The small business size standard is $36.5 million.
Terms & Conditions:
Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are attached included in the Attachment Solicitation-provisions and clauses- 140FS326Q0180.
The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/ or see terms & conditions attached to the solicitation.
In order to be eligible for award, all contractors must have an Active Registration in the System for Award Management (SAM) website https://sam.gov/content/home. Please note, SAM is a free website and there is never a cost to register your entity.
Prior to or following receipt of an award, the Contractor must register with the U.S. Department of the Treasury's Invoice Processing Platform System (IPP) to submit requests for payment. Please note, IPP is a free website and there is never a cost to complete registration. Invoices for services will be paid after the end of the month of service, advanced payments are not allowed.
Instructions
For all Instructions to Offerors please reference Attachments 1-3.
Important Submission Dates & Site Visit Info:
1. Site Inspection:
Prior to submitting a quote, offerors or quoters are urged and expected to inspect the site where supplies are to be delivered and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance.
2. Question Submission:
All questions regarding this Solicitation must be submitted in writing to the Contract Specialist, Fred Riley at Fred_riley@ios.doi.gov no later than Friday, September 18, 2026, at 2:00pm EDT. If necessary, questions received will be answered through an Amendment to this Solicitation.
Emails must indicate the following in the subject line: Question Submission for 140FS326Q0180.
3. Quote Submission:
Quotes (including all required documents) must be transmitted via e-mail to the Contract Specialist, Fred Riley at fred_riley@ios.doi.gov, no later than Monday, September 21, 2026, at 2:00pm EDT.
Emails must indicate the following in the subject line: Quote Submission 140FS326Q0180.
Required Submittal Documents:
Offerors responding to this solicitation must submit the following documents:
- See Attachment 1- Solicitation- provisions_and_clauses-_FS326Q0180-
ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS
Complete the attached document or your own version that addresses each element.
Your quote will be considered non-responsive and will not be considered if all the above required documents are not completed in full and received as part of your submittal package.
An award will be made to the Contractor whose submittal documents conform to the requirements as described in this solicitation and who, based on a subjective assessment from the Government, offers the best value to include technical, past experience, and price. The Government reserves the right to award a contract to other than the lowest priced offer if, in its judgment, the non-cost factors outweighs the price difference.
CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS
See attached documents:
ATTACHMENT 1 Performance Work Statement
ATTACHMENT 2 Quote Schedule
ATTACHMENT 3 Past Performance Questionnaire
Contracting Officer/Office:
Fred Riley, Contract Specialist
U.S. Fish & Wildlife Service Hadley, MA Joint Administrative Operations (JAO)
fred_riley@ios.doi.gov
Files
| File | Type | Posted |
|---|---|---|
| Sol_140FS326Q0180_Amd_0001.pdf | ||
| Attachment_3-_Past_Performance_Data_Document.docx | DOCX document | |
| Attachment_2-Quote_Schedule.docx | DOCX document | |
| Attachment_1-_Supply_Requirement.pdf | ||
| Sol_140FS326Q0180.pdf |
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