Two Autoclaves - RFQ
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0719
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 339113 Surgical Appliance and Supplies Manufacturing
- PSC
- 6640 Laboratory Equipment And Supplies
- Place of performance
- Madison, Wisconsin 53726, United States
- Points of contact
-
- Aaron Dimeo aaron.dimeo@usda.gov (608) 416-0027
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Agricultural Research Service is procuring two autoclaves through RFQ #1232SA25Q0719, with specific technical requirements including minimum dimensions of 20"x20"x38", thermal printer, Hi-Vacuum system with water ejector, automatic jacket blowdown, at least 2 shelves, emergency stop button, and EcoCalendar capabilities. The solicitation includes five contract line items covering the autoclaves themselves, shipping/freight/delivery, assembly, installation, and training services. This procurement will be evaluated using the Lowest Price Technically Acceptable (LPTA) method, assessing both technical capability on a pass/fail basis and price. Amendment 0001 was issued on September 23, 2025, adding a questions and answers document to provide additional clarification to potential quoters. The quote submission deadline is September 25, 2025, with no extensions possible due to the approaching fiscal year end of September 30, 2025.
This opportunity is designated as a 100% total small business set-aside under NAICS code 339113 (Surgical Appliance and Supplies Manufacturing) with a size standard of 800 employees. No incumbent contractors or potential award values are specified in the solicitation documents. The contract requires delivery of two autoclaves within 270 days of award to the USDA Cereal Crops Research Unit located at 502 Walnut Street, Madison, WI 53726, with FOB Destination terms. Installation will take place in a single-story research facility that features a loading dock and double doors for equipment access, with the autoclaves being installed in separate rooms accessible through a 46.5" wide doorway. The facility has house steam available at 50-80 PSI but lacks compressed air lines, and vendors will be responsible for unloading equipment with assistance from an available pallet jack.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 0001 (Dated 09/23/2025):
This amendment (0001) is being issued to add a questions and answers document to the Attachments/Links section. All other terms and conditions remain unchanged.
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number (#) is 1232SA25Q0719 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
iv. This solicitation is issued as a 100% total small business set aside. The associated NAICS code is 339113 the small business size standard is 800 Employees.
v. List CLINS, item descriptions, quantities and units of measure:
0001 - Autoclave; Qty: 2 EA
0002 - Shipping/Freight/Delivery; Qty: 2 EA
0003 - Assembly; Qty: 2 EA
0004 - Installation; Qty: 2 EA
0005 - Training; Qty: 1 EA
vi. Description/Statement of Work/Specification:
See Attachment 2.
vii. Date(s) and place(s) of delivery and acceptance:
Delivery within 270 days of award to 502 Walnut Street, Madison, WI 53726.
This requirement shall be FOB Destination.
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. A quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by the date/time/time zone listed in the “Date Offers Due” field.
Submit quotes to the following e-mail address(es), by the quote due date and time:
aaron.dimeo@usda.gov.
Late quotes after the established deadline may be considered only if it is in the Government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to aaron.dimeo@usda.gov no later than 72-hours prior to the close date/time/time zone listed in the “Date Offers Due” field. Answers will be posted at least 48-hours prior to the “Date Offers Due.”
Update #1 ·
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. The solicitation number (#) is 1232SA25Q0719 and is issued as a Request for Quotation (RFQ).
iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
iv. This solicitation is issued as a 100% total small business set aside. The associated NAICS code is 339113 the small business size standard is 800 Employees.
v. List CLINS, item descriptions, quantities and units of measure:
0001 - Autoclave; Qty: 2 EA
0002 - Shipping/Freight/Delivery; Qty: 2 EA
0003 - Assembly; Qty: 2 EA
0004 - Installation; Qty: 2 EA
0005 - Training; Qty: 1 EA
vi. Description/Statement of Work/Specification:
See Attachment 2.
vii. Date(s) and place(s) of delivery and acceptance:
Delivery within 270 days of award to 502 Walnut Street, Madison, WI 53726.
This requirement shall be FOB Destination.
viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
ix. Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
x. Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. A quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
xv. Date, time and place quotes are due.
Quotes are due by the date/time/time zone listed in the “Date Offers Due” field.
Submit quotes to the following e-mail address(es), by the quote due date and time:
aaron.dimeo@usda.gov.
Late quotes after the established deadline may be considered only if it is in the Government’s best interest and if it will not unduly delay award.
xvi. Any and all questions regarding this solicitation shall be submitted in writing to aaron.dimeo@usda.gov no later than 72-hours prior to the close date/time/time zone listed in the “Date Offers Due” field. Answers will be posted at least 48-hours prior to the “Date Offers Due.”
Attachments
| File | Type | Posted |
|---|---|---|
| Questions and Answers for Sol 1232SA25Q0719.pdf | ||
| Attachment 2 - Specifications (Specs).pdf | ||
| 1232SA25Q0719 - RFQ Terms and Conditions.pdf | ||
| Attachment 1 - Quote Submission Form (QSF).pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Two Autoclaves - RFQ | Award Notice | |
| Two Autoclaves - RFQ | Solicitation |
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