Travel Management Services

The Department of State is seeking a qualified vendor to provide comprehensive travel management services for the U.S. Embassies in Lithuania, Latvia, and Belarus through a Request for Quotations (RFQ) process. The contractor must deliver a full range of travel services including air, rail, and bus reservations; lodging and vehicle rental arrangements; visa and passport assistance; detailed itineraries; and 24-hour emergency support services. All services must comply with Federal Travel Regulation (FTR), the Fly America Act, GSA City Pair Program requirements, and applicable mission travel policies. Award will be made to the responsible company submitting the lowest-priced quotation based on transaction fees, with evaluation emphasizing cost competitiveness. The quotation due date is April 7, 2026 at 4:00 p.m. local time, with a pre-quotation conference scheduled for March 31, 2026 at the Embassy in Vilnius to allow prospective contractors to ask questions and clarify requirements.

This solicitation is not designated as a set-aside contract. The contract is structured as a requirements-type agreement with a one-year base period beginning May 12, 2026, followed by four optional one-year renewal periods extending through May 11, 2031, for a maximum five-year duration. The SF-1449 form lists the total award amount as $0.00, indicating that pricing will be determined entirely through vendor quotations submitted in Euros based on the provided pricing matrix template covering transaction fees for various service categories. The contractor must establish one Travel Management Center in Vilnius staffed with a Project Manager, Site Manager(s), and full-time Travel Counselors/Reservationists who are fluent in English and the local language. Place of performance is Lithuania, with the primary location at the American Embassy Vilnius located at Akmenu str. 6, LT-03106 Vilnius, Lithuania.