Trauma Registry Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W81K0025QA135
- Agency
-
Medical Command
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561110 Office Administrative Services
- PSC
- Q701 Specialized Medical Support
- Place of performance
- Jbsa Ft Sam Houston, Texas 78234, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Medical Command is seeking a contractor to provide trauma registry services for Brooke Army Medical Center (BAMC), a Level I Trauma Center, to address a backlog of approximately 2,400 trauma records dating back to 2024. The contractor will provide remote trauma registry data abstraction, entry, and validation using the Military Health System Genesis (MHSG) platform, with stringent requirements including 75% of registrars being Certified Abbreviated Injury Scale Specialists (CAISS) and 100% having specific certifications in ICD-10 coding and trauma registry courses. Key contract requirements include maintaining a 90% data accuracy rate, re-abstracting 10% of charts, correcting all registry software errors, and ensuring compliance with national, state, and organizational data standards. The evaluation will use a Best-Value Tradeoff method assessing Technical Capability (Acceptable/Unacceptable), Past Performance (Performance Confidence Assessment), and Price. Critical dates include questions due by July 8, 2025 at 1400 CST and proposals due by July 14, 2025 at 1400 CST.
This solicitation is designated as a 100% small business set-aside under the Total Small Business program, with no incumbent contractors identified as this represents a new requirement for trauma registry services. The contract involves delivering 2,480 trauma registry chart services through a firm fixed-price arrangement, with the base period running from August 1, 2025 to March 31, 2026. Contract personnel must possess a minimum of five years of trauma registry experience, hold Tier 1 security clearance, be U.S. citizens, and complete mandatory training in areas including anti-terrorism, information assurance, and protected health information. The work will be performed remotely but in support of services at Joint Base San Antonio, Fort Sam Houston, Texas, with the government providing necessary training for MHS Genesis and Registry Systems during an estimated 30-45 day onboarding process.
Notice text
Please see attached Solicitation - W81K0025QA135 and five (5) Attachments.
Questions Due by 8 Jul 2025 1400 (CST)
Proposal Due by 14 Jul 2025 1400 (CST)
Files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT 6 Question and Answer 8 July 2025 JMD.pdf | ||
| Solicitation Amendment W81K0025QA1350001 SF 30.pdf | ||
| ATTACHMENT 3 - Statement of Work - Trauma Registry Services.docx | DOCX document | |
| Solicitation - W81K0025QA135.pdf | ||
| ATTACHMENT 2 - Pricing Worksheet_25QA135.xlsx | XLSX spreadsheet | |
| ATTACHMENT 1-Instructions to Offerors and Evaluation Criteria .docx | DOCX document | |
| ATTACHMENT 5 - Past Performance Questionnaire.docx | DOCX document | |
| ATTACHMENT 4 - Past Performance Information Sheet (PPI).docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Trauma Registry Services | Award Notice | |
| This notice | Solicitation |
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