ATTACHMENT 6 Question and Answer 8 July 2025 JMD.pdf

Question and Answer (08 July 2025) W81K0025QA135 Trauma Registry Services

Question #1: • PWS page14, 5.3 “The contract company will have no less than five years of documented experience providing trauma registry services to high volume trauma centers

(Level I or II),” will the government consider companies that have five years of documented experience within product code Q701 if they don’t possess five years of trauma registry services experience? We have multiple contracts of recent, relevant past performance within Q701 and would like to know if this would suffice.

Government Response #1:

Refer to Statement of Work paragraph 5.3 Requirements

Question #2: • Will relevant completed CPARs be accepted in lieu of completed questionnaires for

Part III evidence of past performance?

Government Response#2

We will evaluate CPARs and or questionnaires

Question#3: • Are the any incumbent workers currently performing this work?

Government Response #3:

This is a new requirement.

Question#4 • What is the applicable Wage Determination?

: Government Response #4:

Wage determination is not applicable

Question#5 • • The solicitation states 2400 units and the pricing worksheet lists 2480 charts. Which number is correct?

Government Response #5:

2400 units is the correct projection.

Question#6 What is the anticipated award date for this contract? Is there an expected project start date, and could delays in the award shift the anticipated start timeline?

Government Response #6:

The Government has requested that proposals be valid for 90 days.

Question#7 Does the Government intend to make a single award or is there potential for multiple awards under this solicitation?

Government Response #7:

The Government intends to make a single award

Question#8 Are there any relevant performance metrics, lessons learned, or Government-identified challenges from the current or previous Trauma Registry contracts that would be helpful for offerors to consider?

Government Response #8:

This is a new requirement

Question#9 Is there an estimated total value or ceiling for this requirement that you are able to share with prospective offerors?

Government Response #9:

The award decision will be based on the best value offered to the Government and not solely on price and price related factors. Therefore, the offer should contain the Offeror's best terms and conditions.

Question#10 Is there a maximum percentage of the total contract effort that can be subcontracted?

Government Response #10:

This requirement is 100% Small business set aside subcontracting does not apply

Question#13 Will offerors be required to participate in oral presentations, technical demonstrations, or interviews as part of the evaluation process?

Government Response #13:

No

Question#14 Is there a minimum number of acceptable proposals required for the award to be made?

If only one proposal is received, will the solicitation be canceled, extended, or awarded as-is?

Government Response #14:

No

Question#15 Is the Government open to alternative or innovative solutions that would meet or exceed the requirements in the Statement of Work but might differ slightly from the described method of performance?

Government Response #15:

The government will consider all timely received proposals. Evaluating based on the evaluation criteria within the solicitation.

Question#16 For planning purposes, are there any additional details on how long the Tier 1 background check and Common Access Card (CAC) issuance typically take for new contract staff?

Government Response #16:

The onboarding process can be anywhere from 30 – 45 days

Question#17 Will the Government-provided MHS Genesis training for initial registrars cover all systems (e.g., AVHE, Citrix, ESO V5, ImageTrend), or should the contractor assume supplemental training costs for any systems beyond what the Government provides?

Government Response #17:

The Government will provide MHS Genesis and Registry Systems training (ImageTrend, V5, etc)