Transcription Service with option years
Closed Solicitation Posted
- Solicitation number
- N0042125Q0038
- Agency
-
Naval Air Warfare Center
Naval Air Systems Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561492 Court Reporting and Stenotype Services
- Place of performance
- Patuxent River, Maryland 20670, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Navy Naval Air Systems Command (NAVAIR) is seeking a small business contractor to provide web-based transcription services through Solicitation N0042125Q0038. The procurement will cover audio/video transcription, closed captioning, and secure media file transfer services for a one-year base period with two potential option years. Critical contract requirements include maintaining a 99% accuracy rate, providing a three-business-day standard turnaround with 24-hour rush options, and supporting multiple digital audio/video formats while complying with Section 508 accessibility standards. Vendors must be registered in the System for Award Management (SAM) and submit quotes via email to Annie Bohmann by March 12, 2025, at 4:00 PM. Evaluation will be based on technical acceptability, price, and compliance with brand name specifications, with award to be made on an all-or-none basis under Federal Acquisition Regulation (FAR) Parts 12 and 13.
The solicitation is designated as a total small business set-aside with a firm fixed-price structure, targeting transcription services for the Naval Air Warfare Center located in Patuxent River, Maryland. Specific submission requirements include providing FOB shipping costs, DUNS number, CAGE code, estimated delivery date, company point of contact information, and total price. Vendors must be authorized distributors offering items covered under manufacturer's warranty, with used or refurbished items explicitly excluded. While specific award value was not detailed, the contract will process payments through Wide Area Work Flow (WAWF) and requires contractors to complete certification regarding tax liability and potential felony convictions. The place of performance is Patuxent River, MD 20670, with the Technical Point of Contact identified as Marcia Hart-Wise.
Notice text
4 versions
Update #4 · Latest ·
*****NOTE: UPDATED with Q/A? CLOSE DATE IS 03/21/2025 @4PM..****
I have had alot of questions regarding this action. Please see below questions/answers: if you have any additional question that arent answered below please send me an email.
- CLIN pricing has QUANTITY as 1 and UNIT as Lot - how do you want quoters to submit pricing? Do you want pricing for one page? One minute of audio/video? One hour of audio/video? Something else? We would want to know the pricing starting at 1 minute of audio/video knowing we typically have content that exceeds an hour
- Is there a current contract for these services? No current contract. Previous contract was closed.
- If so, who is the current vendor? Transcribe Me was awarded the previous contract.
- Historically, how many hours of audio per year have been requested for transcription services for each of the delivery times:
- 3-business days. We cannot give a specific number of hours as TranscribeMe has the data but we about 90% of audio we request has at least a 3-business day turnaround.
- 24-hour. About 10% of audio we request has a 24-hour turnaround
- Will the contractor ever be required to report or record live events? No
- Or will NAVAIR be responsible for providing audio and/or video files/links to the contractor? Yes
- Will all transcription be English-English? Yes
- Will there be requirements for non-English translation and transcription? About 90% of content is English with a very small amount possible being non-English
- Are services for the IG? Press Office? Other? Command Communications
- sow is showing 1 base with 2 option years. Please have the quote for 1 base and 3 option years.
____________________________________________________________________________________________
I have received several emails with questions: I will but updating the RFQ and description with aditional information monday 03/17/2025
Solicitation N0042125Q0038 is issued as a combined synopsis/solicitation. This action will be conducted under Federal Acquisition Regulation (FAR) Part 12 and FAR Part 13. The Government intends to purchase on a firm fixed-price basis, and to solicit and award the proposed purchase order on a brand name basis Transcription. under the authority implemented by Federal Acquisition Regulation (FAR) Part 13.106-1(b).
All responding vendors must be registered in the System for Award Management (SAM) Database prior to submission of an offer to be considered for award of any DoD contract. This may be accomplished electronically at http://www.sam.gov/vendor.cfm.
Small business set-aside.
This is a firm fixed-price procurement; therefore, the offeror’s intial offer should represent the vendor’s best quote in terms of price and technical acceptability.
Your quote must contain enough technical information to evaluate your quote. Your quote will only be evaluated on the information you provide.
*** Basis for Award***
**Must be TAA Compliant***
The Government intends to award this on a brand name basis. All interested parties MUST submit a brand name quote no later than 03/14/2025 by 4pm. Solicitation closing date/time is firm; proposals received after the deadline will not be accepted If you are quoting you MUST be an authorized distributor, Items must be covered under the Manufacturer’s Warranty; Used or refurbished items will not be accepted. Award will be made on an all or none basis. All quotes/responses shall be submitted via email to Annie Bohmann at annie.n.bohmann@navy.mil.
Please include the following information with your quote:
FOB
Shipping Cost
Duns#
Cage Code
Estimated Delivery Date
Company POC
Phone Number
Total Price
Offerors must complete the attached certification in Section K of this solicitation, 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. Please provide the completed certification with your offer.
If freight charges apply, please advise the firm fixed price shipping cost to Patuxent River, MD 20670.
Update #3 ·
*****NOTE: UPDATED CLOSE DATE IS 03/21/2025 @4PM. DISREGARD RFQ CLOSE DATE 03/14/2025.****
I have received several emails with questions: I will but updating the RFQ and description with aditional information monday 03/17/2025
Solicitation N0042125Q0038 is issued as a combined synopsis/solicitation. This action will be conducted under Federal Acquisition Regulation (FAR) Part 12 and FAR Part 13. The Government intends to purchase on a firm fixed-price basis, and to solicit and award the proposed purchase order on a brand name basis Transcription. under the authority implemented by Federal Acquisition Regulation (FAR) Part 13.106-1(b).
All responding vendors must be registered in the System for Award Management (SAM) Database prior to submission of an offer to be considered for award of any DoD contract. This may be accomplished electronically at http://www.sam.gov/vendor.cfm.
Small business set-aside.
This is a firm fixed-price procurement; therefore, the offeror’s intial offer should represent the vendor’s best quote in terms of price and technical acceptability.
Your quote must contain enough technical information to evaluate your quote. Your quote will only be evaluated on the information you provide.
*** Basis for Award***
**Must be TAA Compliant***
The Government intends to award this on a brand name basis. All interested parties MUST submit a brand name quote no later than 03/14/2025 by 4pm. Solicitation closing date/time is firm; proposals received after the deadline will not be accepted If you are quoting you MUST be an authorized distributor, Items must be covered under the Manufacturer’s Warranty; Used or refurbished items will not be accepted. Award will be made on an all or none basis. All quotes/responses shall be submitted via email to Annie Bohmann at annie.n.bohmann@navy.mil.
Please include the following information with your quote:
FOB
Shipping Cost
Duns#
Cage Code
Estimated Delivery Date
Company POC
Phone Number
Total Price
Offerors must complete the attached certification in Section K of this solicitation, 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. Please provide the completed certification with your offer.
If freight charges apply, please advise the firm fixed price shipping cost to Patuxent River, MD 20670.
Update #2 ·
*****NOTE: UPDATED CLOSE DATE IS 03/14/2025 @4PM. DISREGARD RFQ CLOSE DATE 03/12/2025.****
Solicitation N0042125Q0038 is issued as a combined synopsis/solicitation. This action will be conducted under Federal Acquisition Regulation (FAR) Part 12 and FAR Part 13. The Government intends to purchase on a firm fixed-price basis, and to solicit and award the proposed purchase order on a brand name basis Transcription. under the authority implemented by Federal Acquisition Regulation (FAR) Part 13.106-1(b).
All responding vendors must be registered in the System for Award Management (SAM) Database prior to submission of an offer to be considered for award of any DoD contract. This may be accomplished electronically at http://www.sam.gov/vendor.cfm.
Small business set-aside.
This is a firm fixed-price procurement; therefore, the offeror’s intial offer should represent the vendor’s best quote in terms of price and technical acceptability.
Your quote must contain enough technical information to evaluate your quote. Your quote will only be evaluated on the information you provide.
*** Basis for Award***
**Must be TAA Compliant***
The Government intends to award this on a brand name basis. All interested parties MUST submit a brand name quote no later than 03/14/2025 by 4pm. Solicitation closing date/time is firm; proposals received after the deadline will not be accepted If you are quoting you MUST be an authorized distributor, Items must be covered under the Manufacturer’s Warranty; Used or refurbished items will not be accepted. Award will be made on an all or none basis. All quotes/responses shall be submitted via email to Annie Bohmann at annie.n.bohmann@navy.mil.
Please include the following information with your quote:
FOB
Shipping Cost
Duns#
Cage Code
Estimated Delivery Date
Company POC
Phone Number
Total Price
Offerors must complete the attached certification in Section K of this solicitation, 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. Please provide the completed certification with your offer.
If freight charges apply, please advise the firm fixed price shipping cost to Patuxent River, MD 20670.
Update #1 ·
Solicitation N0042125Q0038 is issued as a combined synopsis/solicitation. This action will be conducted under Federal Acquisition Regulation (FAR) Part 12 and FAR Part 13. The Government intends to purchase on a firm fixed-price basis, and to solicit and award the proposed purchase order on a brand name basis Transcription. under the authority implemented by Federal Acquisition Regulation (FAR) Part 13.106-1(b).
All responding vendors must be registered in the System for Award Management (SAM) Database prior to submission of an offer to be considered for award of any DoD contract. This may be accomplished electronically at http://www.sam.gov/vendor.cfm.
Small business set-aside.
This is a firm fixed-price procurement; therefore, the offeror’s intial offer should represent the vendor’s best quote in terms of price and technical acceptability.
Your quote must contain enough technical information to evaluate your quote. Your quote will only be evaluated on the information you provide.
*** Basis for Award***
**Must be TAA Compliant***
The Government intends to award this on a brand name basis. All interested parties MUST submit a brand name quote no later than 03/12/2025 by 4pm. Solicitation closing date/time is firm; proposals received after the deadline will not be accepted If you are quoting you MUST be an authorized distributor, Items must be covered under the Manufacturer’s Warranty; Used or refurbished items will not be accepted. Award will be made on an all or none basis. All quotes/responses shall be submitted via email to Annie Bohmann at annie.n.bohmann@navy.mil.
Please include the following information with your quote:
FOB
Shipping Cost
Duns#
Cage Code
Estimated Delivery Date
Company POC
Phone Number
Total Price
Offerors must complete the attached certification in Section K of this solicitation, 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. Please provide the completed certification with your offer.
If freight charges apply, please advise the firm fixed price shipping cost to Patuxent River, MD 20670.
Files
| File | Type | Posted |
|---|---|---|
| MOD RFQ.pdf | ||
| RFQ.pdf |
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