TRAK VMC2 MILLING MACHINE WITH PROTOTRAK RMX CNC, No Equivalents or Substitutions
Closed Solicitation Posted
- Solicitation number
- MV482820
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333517 Machine Tool Manufacturing
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Brookhaven Science Associates, procuring on behalf of the Department of Energy Office of Science, seeks quotation for one TRAK VMC2 Milling Machine with ProtoTRAK RMX CNC, with quotations due September 1, 2026 and delivery required by September 21, 2026.
Place of performance is Upton, NY. The specification requires the exact model specified with no equivalents or substitutions; the machine must be 208V 3-phase configured and certified by a Nationally Recognized Testing Laboratory for electrical compliance. Quotations must include applicable lead time, country of origin, and UEI. The procurement incorporates BSA's General Terms and Conditions for Commercial Items and Services (Rev. 24.0, April 2026) and Quality Assurance requirements including supplier conformance documentation, traceability records, three-year records retention, and operating-maintenance manuals.
Pricing must be all-inclusive of freight, tariffs, packing, handling, and delivery; no separate line items for freight or additional charges are permitted in the resulting purchase order. For items under 150 pounds, shipment may occur internationally on BSA's FedEx account. For items over 150 pounds where all-inclusive pricing is unavailable for foreign products, BNL must be listed as Importer of Record with DAP Incoterms and BSA's designated freight forwarder.
Award will be made to the responsive and responsible offeror with the lowest total evaluated price meeting all technical requirements. Pricing validity must extend a minimum of 60 days from the quotation due date. The NAICS code is 333517, Machine Tool Manufacturing. Onsite work requires contractor compliance with BNL badging, orientation training, drug and alcohol screening, 10 CFR 851 worker safety requirements, Foreign Government Talent Recruitment Program disclosures, and specified insurance limits.
Notice text
Please provide a quotation for the items listed below. The quote should include the applicable lead time. Please also extend any available discounts to offer Brookhaven Science Associates (BSA) your best possible pricing.
Kindly submit a quote by xxxx date. Late submissions will only be considered if determined to be in BSA's best interest
If applicable, please include the ECCN and HTS code for each item.
Important Pricing/Shipping Requirements:
- If items are under 150lbs, they may ship internationally on our FedEx Account; please advise on the weight of the items
- If the above is not possible, pricing must be all-inclusive, incorporating freight, tariffs, packing, handling, and any other associated fees for delivery to Brookhaven National Laboratory (BNL).
- The resulting purchase order will not include separate line items for freight or additional charges; all costs must be included in the item price.
If items are over 150lbs AND all-inclusive pricing is not available for foreign products, BNL must be listed as the Importer of Record. In such cases, Incoterms shall be DAP, and BNL’s designated freight forwarder (to be provided) must be utilized.
~~ SEE ATTACHED DRAFT PO WITH QA CLAUSES~~
YEAR-END SENSTITIVE, MUST BE ABLE TO MEET DELIVERY DATE OF 9/21/26 TO BID
Items to Be Quoted:
Line 1: TRAK VMC2 MILLING MACHINE WITH PROTOTRAK RMX CNC QTY: 1.0000 EA ( SEE ATTACHED SPECIFICATIONS)
Please provide the following with your quotation:
- Quotation/Pricing
- Country of Origin (Manufacture)
- Unique Entity Identifier (UEI)
- Published Price List (if available)
Basis of Award: Brookhaven Science Associates (BSA) intends to award to the responsive and responsible offeror whose quotation represents the lowest total evaluated price and meets all technical requirements specified herein.
Pricing Validity: Pricing shall remain valid for a minimum of sixty (60) days from the quotation due date.
Quotation Submission: Quotations will be opened privately. Quotations, including any withdrawals or modifications, received after the specified closing date may be considered late. Late submissions will only be considered if determined to be in BSA's best interest.
BNL anticipates awarding a Firm Fixed Price purchase order.
Any resulting purchase order will be subject to the attached terms and conditions.
We appreciate your prompt response and look forward to receiving your quotation.
Files
| File | Type | Posted |
|---|---|---|
| B1 Draft PO.pdf | ||
| Technical Specs 482820.png | PNG image | |
| BSA_Supp_Work_on_Site_Rev24 - BHSO Approved.pdf | ||
| BSA_Commercial_Product_Rev24 - BHSO Approved.pdf |
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