Toshiba Aquilion Prime 160 Slice CT unit Preventative Maintenance

Closed Solicitation Posted Jun 18, 2025

This opportunity was awarded. See the award notice from Jul 24, 2025.

Solicitation number: IHS1514664
Agency: Indian Health Service Department of Health and Human Services
Responses due: Jun 28, 2025, 10:00 AM ET
Set-aside: Total Small Business

Opportunity facts

NAICS code: 339112 Surgical and Medical Instrument Manufacturing
PSC: 6515 Medical And Surgical Instruments, Equipment, And Supplies
Place of performance: Clinton, Oklahoma 73601, United States
Points of contact: Misti Bussell misti.bussell@ihs.gov (918) 342-6235

Notice details come from SAM.gov. Updated Jun 25, 2025.

About this opportunity

Written by GovTribe AI · Jun 25, 2025

The Indian Health Service is soliciting preventative maintenance services for a Toshiba Aquilion Prime 160 slice CT unit at the Clinton Indian Health Center through Request for Quote IHS1514664. This combined synopsis/solicitation requires contractors to provide comprehensive maintenance coverage including unlimited repairs, original equipment manufacturer planned maintenance, system calibration, quality assurance evaluations, and replacement parts with strict performance standards including a 30-minute phone response time, 4-hour on-site response time, and 98% uptime guarantee. Vendors must be Canon Representatives and provide references demonstrating experience performing preventative maintenance on this specific machine within the past three years. The evaluation will follow a Lowest Price Technically Acceptable methodology with pricing serving as the highest evaluation factor. The original quote submission deadline was June 24, 2025 at 10:00 AM CST, though some documents indicate a revised deadline of June 28, 2025, with all submissions required electronically via email to Contract Specialist Misti Bussell.

This procurement is designated as a 100% Buy Indian Set-Aside under the Buy Indian Act, restricting competition to qualified Indian Economic Enterprises that meet specific ownership and eligibility requirements throughout the contract performance period. The contract structure includes a base year period from July 1, 2025 through June 30, 2026, with one optional 12-month extension period from July 1, 2026 through June 30, 2027, for a total potential duration of 24 months. Both contract line items specify 12-month service periods, though specific award values are not disclosed in the solicitation materials. The services will be performed at the Clinton Indian Health Center in Clinton, Oklahoma, and the resulting contract will be awarded as a firm fixed-price purchase order. All contractors must be registered in the System for Award Management database prior to contract award and submit comprehensive vendor information including CAGE codes, DUNS numbers, and detailed technical documentation to avoid quote rejection.

Notice text

2 versions

Update #2 · Latest · Jun 25, 2025

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # IHS1514664. Submit only written quotes for this RFQ. This solicitation is 100% Buy Indian Set-Aside. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03. The associated NAICS code is 339112.

This RFQ contains TWO (2) Line Item:

CLIN

DESCRIPTION

QTY

UNIT

Unit Price

TOTAL

0001

Base Year – 07/01/2025 – 06/30/2026 – The contractor shall provide service agreement for Toshiba Aquilion Prime 160 slice CT Unit according to the attached Statement of Work.

0002

Option Period One – 07/01/2026 – 06/30/2027 – The contractor shall provide service agreement for Toshiba Aquilion Prime 160 slice CT Unit according to the attached Statement of Work.

PERIOD OF PERFORMANCE:

BASE YEAR: 07/01/2025 – 06/30/2026

OPTION PERIOD ONE 07/01/2026 – 06/30/2027

Vendor Requirements: SEE ATTACHED STATEMENT OF WORK

Submit Quotes no later than: Tuesday, 6/28/2025 @ 10:00am CST to the Following Point of Contact: Misti Bussell, Contract Specialist, via Email: misti.bussell@ihs.gov.

Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):

(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable

*Must be a Canon Representative

*Pricing is highest evaluation factor.

*Must provide references in the past 3 years of doing PM to this specific machine.

VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED

This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive.

PROVISIONS: The following FAR provisions apply to this solicitation:

FAR 52.212-1, Instructions to Offeror- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (the offeror should include a completed copy of this provision with their quote).

CLAUSES: The following FAR clauses apply to this solicitation:

FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited): FAR 52.203-6 Restrictions on Subcontractor Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.219-8; FAR 52.219-13,; FAR 52.219-28,; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving; FAR 52.225-1, Buy American Act--Supplies; FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41,FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment. The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil.

Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (misti.bussell@ihs.gov)

All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.

Update #1 · Jun 18, 2025