Thrust Bearing Oil Coolers Replacement

The Department of the Interior Bureau of Reclamation is seeking qualified vendors to supply ten thrust bearing oil coolers as drop-in replacement units for the Spring Creek Power Plant's hydro-electric generator system. This Sources Sought Notice is designed to identify capable businesses across various designations, including Small Businesses, 8(a) businesses, Service-Disabled Veteran Owned Small Businesses, and other socio-economically disadvantaged enterprises that can meet the government's technical requirements. Prospective vendors must demonstrate the ability to manufacture coolers compliant with ASME BPVC Section VIII standards, designed for immersion in ISO 68 turbine oil, with 3/4" NPS flat face slip-on flanges made from Cu/Ni 90/10 material, and rated for a maximum allowable working pressure of 100 psi. The evaluation will assess business size and classification, contact information, capabilities statements, and documented evidence of the vendor's capacity to provide the required services. Responses to this Sources Sought Notice must be submitted to Mouang Phan at mphan@usbr.gov by December 16, 2025, at 11:00 AM PST, with vendors required to provide all four mandatory information elements to be considered viable sources.

This procurement carries no small business set-aside designation and involves replacing four original Allis-Chalmers oil coolers from 1964 that have exceeded their useful life with a total order of ten coolers under a firm fixed-price lump sum contract. The delivery schedule requires the first four coolers within 14 weeks of design approval, followed by the remaining six coolers eight weeks after initial form and fit verification, with preliminary design drawings due within 45 days of contract award. The contractor must provide manufacturer drawings, inspection and testing reports, and shipping costs as part of the deliverables, and all documentation must be submitted within specified timeframes after shipment. While no specific budget range is disclosed in this pre-solicitation notice, the contract covers TEMA Class C commercial application certification and full compliance with applicable standards. The applicable NAICS code is 332410 (Power Boiler and Heat Exchanger Manufacturing), with responses evaluated on technical capability and business credentials.