Tents (Beale AFB Airshow 2025)
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- FA468625Q0030
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532289 All Other Consumer Goods Rental
- PSC
- W083 Lease Or Rental Of Equipment- Textiles, Leather, Furs, Apparel And Shoe Findings, Tents And Flags
- Place of performance
- Beale AFB, California 95903, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command is conducting a Request for Information (RFI) for tent rental and services for the 9th Reconnaissance Wing's Air Show at Beale Air Force Base in California from June 6-8, 2025. The RFI seeks to identify capable small businesses that can provide comprehensive tent rental, delivery, setup, and teardown services for a Distinguished Visitor (DV) area. Key contract requirements include providing a 60'x40'x10' main tent, 47 10'x10' canopy tents, and 4 10'x20' canopy tents, all white in color and properly weighted. Interested vendors must submit responses by April 23, 2025, to Teresa Perez and Lt. Joshua Sweat via email. The government's primary evaluation focus is on identifying sources that can meet the specific technical requirements outlined in the Statement of Work and demonstrate capability to execute the event's logistical needs.
The opportunity is set aside exclusively for small businesses under the NAICS category 532289 (All Other Consumer Goods Rental) with a Product Service Code of W083 for equipment rental. Contractors must provide on-site technicians during event hours, maintain equipment functionality, and carry a minimum $1 million liability insurance policy. Delivery personnel will be required to submit a Visitor EAL Template to the 9th Security Forces Squadron by May 22, 2025, including personal details for background checks. The tents must be delivered by 9:00 AM on June 6, 2025, and completely removed by 7:00 AM on June 9, 2025. While no specific award value is mentioned, contractors must be prepared to provide all necessary personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to successfully complete the tent rental and service requirements.
Notice text
SUBJECT: Request for Information (RFI) – Tents (Beale AFB Airshow 2025)
The Government is only conducting market research and attaining information IAW Federal Acquisition Regulation (FAR) Part 10 – Market Research, to determine sources capable to provide non-personal services in accordance with the attached FINAL Statement of Work (SOW). All information provided is STRICTLY VOLUNTARY and is not to be interpreted as a quote in anticipation of a future contract award. The purpose of this RFI is to query the market for potential interested, capable, responsible, and qualified sources that can provide/perform the stated requirement. Interested and/or potential sources are requested and encouraged to submit responses via contacts listed below. All correspondence resulting from this RFI, and relevant questions shall be sent to Teresa Perez at teresa.perez.9@us.af.mil and Lt. Joshua Sweat at joshua.sweat.2@us.af.mil. Please refer to the attachments to assist the Government in developing the acquisition strategy of this requirement.
BACKGROUND: The 9th Reconnaissance Wing (9 RW) will host an open house Air Show from June 6 to 8, 2025, at Beale Air Force Base, California. The 9 RW Air Show Committee is seeking rental tents, and set-up tear-down services for a large Distinguished Visitor area. The Air Show 2025 will take place on 7 – 8 June 2025 and tents will need to be in place 6 June 2025 at Beale AFB, California. The purpose of this Statement of Work (SOW) is to outline the requirements and expectations for the provision of the tent rental/lease services.
SCOPE OF WORK: The offeror shall provide delivery and pick-up of rental tents and set-up/ tear-down services for a large Distinguished Visitor (DV) area (Attachment 1- Proposed DV Tent Layout) for the execution of the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show, and adhere to the standards in this Statement of Work (SOW). The Air Show 2025 will take place on 7 – 8 June 2025 and the tents will need to be in place 6 June 2025 at Beale AFB, California. The offeror shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.
Files
| File | Type | Posted |
|---|---|---|
| SOW-Tents(Airshow 2025)Final_Dated16Apr25.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Pool Coverage and Acessories - Beale AFB, CA | Solicitation | |
| Pool Coverage and Accessories - Beale AFB, CA | Solicitation | |
| Pool Coverage and Accessories - Beale AFB, CA | Pre-Solicitation | |
| This notice | Pre-Solicitation |
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