Tent Rental Services - Edwards AFB, CA

The Department of the Army Materiel Command Mission and Installation Contracting Command at Fort McCoy is seeking a qualified contractor to provide comprehensive tent rental services for Edwards Air Force Base. The solicitation (W911SA25QA115) requires a contractor to supply a large tent package approximately 100ft x 120ft with specific technical specifications, including fully surrounding canvas walls, raised flooring, environmental control units, power generation equipment, and safety features. Contractors must demonstrate the ability to maintain tent structures capable of withstanding winds up to 45 MPH and maintaining interior temperatures between 68-76°F. Evaluation criteria will likely focus on technical compliance, responsiveness, and ability to meet stringent performance requirements outlined in the Performance Requirements Summary. The solicitation requires quotes to be submitted electronically by April 11, 2025, at 10:00 AM Central Time, with contractors expected to hold pricing firm for 90 calendar days from submission.

The contract is set aside as a Total Small Business opportunity, specifically targeting Women-Owned Small Business (WOSB) participants under NAICS category 532289 with a size standard of $8.0 million. The total potential award value is $12,500,000.00 for a service period from May 25 through June 15, 2025 - a three-week engagement at Edwards Air Force Base in California. Contractors must provide rapid response capabilities, including 8-hour maintenance response times and 24-hour issue resolution periods. Additional requirements include mandatory site visits within five calendar days of contract receipt, equipment delivery by 3 PM the day before performance, and complete site removal within seven days after the rental period. The government will handle generator refueling during the performance period, and contractors must ensure equipment readiness, safety compliance, and potential performance assessments through the Contractor Performance Assessment Reporting System (CPARS).