W911SA25QA115 Attachment 1 Performance Work Statement (PWS).docx

Edwards Air Force Base Tent Requirements

PERFORMANCE WORK STATEMENT (PWS)

84TH TRAINING COMMAND (TC)

AGENCY HEADQUARTERS: 84TH TC

230 OLD IRONSIDES AVENUE, BLDG 203

FORT KNOX, KY 40121-4132

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide temporary tents packages and support services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide temporary tent structures other services as defined in this Performance Work Statement (PWS). The rental and servicing of temporary tent structure swill occur at Edwards Air Force Base Location in California as designated by the COR. The Government will not furnish any facilities, equipment, supplies, or services to the Contractor throughout the period of the contract.

1.2. Background: 84 TC provides mission appropriate training events, in accordance with Forces Command and U.S. Army Reserve Command directives, to enable Army Reserve unit commanders the ability to achieve, improve, and/or sustain pre-mobilization collective readiness. On average, 6000 Soldiers attend these collective training events annually.

1.3. Objectives: The objectives of this requirement are to provide, clean, and maintain safe temporary tent structures for personnel sleep quarters. In addition, this requirement require includes set-up, tear-down, and servicing of tents structures at Edwards Air Force Base in California.

1.4. Scope: The Contractor shall perform to the standards and specifications outlined in the Performance Work Statement. Provide tents, power generation equipment, and HVAC, during the contract period as ordered. Quantity of one large tent will be utilized at any one time. The Contractor will receive a contract modification identifying requirements and will receive additional guidance or clarification about placement of tents from the COR or Designated Government Representative (DGR) on a daily service sheet. The Contractor will not be compensated for work performed that is not authorized on a daily service sheet or contract modification.

1.5. Period of Performance: Services will be required for a three-week duration during of May 25, 2025, through June 15, 2025. Services are not expected to exceed three weeks duration for contract.

1.6. General Information.

1.6.1. Quality Control Plan: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements). The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting requirement performance to ensure all contract requirements are met. The Contractors' QCP shall contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP as a minimum shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall provide to the Government their quality control documentation within 30 days after requirement award and submitted to the KO and COR. The Government will have ten working days to review and accept or send the plan back for revision. In the event revisions are required, the Contractor shall make the appropriate revisions and return the revised QCP to the Government within five working days of receipt of notification to revise. After acceptance of the quality control plan, the Contractor shall receive the KO's acceptance in writing of any proposed change to their QC system. After acceptance of the QCP by the KO, any future proposed revisions shall be submitted to the KO for approval.

1.6.2. Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Corrective Action Requests (CARs) (formerly Nonconformance Reports) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor IAW the PRS or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.2.1. Non-conforming Supplies or Services: Corrective Action Requests (CARs) (formerly Nonconformance Reports) are used for managing contractual nonconformances on Army Contracting Command (ACC) administered contracts. Nonconformance occurs when a contractor fails to meet contract terms, conditions and/or specifications. The COR will notify the contractor each time an unacceptable observation has been recorded and ask the contractor to correct the problem or re-accomplish the service. Resolution of nonconformance discovered at the subcontractor level shall be addressed with the prime contractor. CARs are issued, overseen and closed IAW ACC Acquisition Instruction (AI) and FAR subpart 46.407 nonconforming supplies or services.

1.6.2.1.1. Level I: A Level I CAR describes a deficiency on a product or service and is not a systemic breakdown of a process or system. It includes those nonconformances that are minor in nature and can be promptly corrected by the contractor, present no need for root cause analysis, no determination if other contract requirements are affected, present no need for further preventive action, and do not materially reduce the usability of the supplies, services, construction, or deliverables. While the Government must document the nonconformance and the contractor must correct the nonconformance, further actions and Government follow-up are not required, and no written response from the contractor is needed. Level I CARs are considered closed immediately upon issuance.

1.6.2.1.2. Level II: A Level II CAR describes deficiencies in a contractor’s processes or systems but are not significant deficiencies. Level II CARs shall require the contractor to correct the nonconformance, perform root cause, and develop and provide a Corrective Action Plan (CAP) acceptable to the government. Some examples of systems affected may be quality inspection/management systems, and Contractor Business Systems (CBS) identified in DFARS 242.70, or issues such as:

1.6.2.1.3. Level III: A Level III CAR describes deficiencies in a contractor’s system that is affecting a contract’s or program’s ability to meet cost, schedule or performance requirements, or are:

NOTE: If not resolved satisfactorily, a Level III CAR may result in the initiation of available contractual remedies, such as reductions of payments, cost disallowances, revocation of government assumption of risk of loss, or business management system disapprovals, etc.

1.6.2.1.4. Level IV: A Level IV CAR documents a critical nonconformance of such serious nature that is issued to the contractor’s business segment or corporate management for their attention to both the nonconforming condition and the company’s corrective action, or when a Level III CAR has been ineffective. A Level IV CAR will result in a mandatory review of available contractual remedies, such as cost disallowance, reduction or suspension of payments, revocation of government assumption of risk of loss, CBS disapproval, or suspension of all product and service acceptance activities. Contractual remedies will be implemented IAW applicable FAR/DFARS clauses and/or ACC Acquisition Instructions if applicable. Action to suspend product or service acceptance will be accomplished via a Level IV CAR. The contractor shall be required to provide a CAP that is acceptable to the government.

Overarching CAR Process Flow. The following outlines the normal process flow for the corrective action process. Follow the steps provided within the Product Data Reporting and Evaluation Program (PDREP) CAR Module User Guide.

NOTE: Steps in subparagraphs (f)-(j) below do not apply to Level I CARs as they are considered closed immediately upon issuance.

1.6.2.1.5. The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.2.1.6. Performance Evaluation Meetings: The Project Manager shall meet with the COR prior to start of the contract. However, meetings will be held whenever deficiencies are noted by the COR. A mutual effort will be made to resolve all problems identified.

1.6.3. Federal Government Holidays. Work shall be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

1.6.4. Hours Of Operations. The Contractor shall schedule working hours to coincide with the working hours of the military location. The normal working hours are 7:30 AM thru 4:30 PM Monday through Friday excluding Federal Holidays. When a holiday falls on a Sunday, the following Monday will be observed as a holiday and when a holiday falls on a Saturday, the proceeding Friday is observed as a holiday by U.S. Government Agencies. Any other Congressional or Presidential imposed Federal Holiday. UNLESS otherwise specified in these provisions, or approved by the Contracting Officer or the COR, services will be performed during daylight hours. When required services occur on holidays, work will be performed on either the previous or following workday, unless specified otherwise.

1.6.5. Place of Performance: The work to be performed under this contract will be performed in the vicinity of or at government facilities to include but not limited to:

1.6.5.1. Edwards Air Force Base, CA; roads, routes, highways in between aforementioned site.

1.6.5.2. The Contractor shall perform site visits to training location as necessary to perform the work under this contract.

1.6.6. Type of Contract: Firm Fixed Price Contract.

1.6.7. Antiterrorism (AT) and Operations Security (OPSEC): The following information is provided on security related matters.

1.6.7.1. Anti-Terrorism (AT) Level I Awareness Training. All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training. AT Level I awareness training certification for all employees shall be submitted to the COR within 14 calendar days before the contract start date, or within 14 days after new employees commence performance under this contract. The COR will provide a copy to the requiring activity Anti-Terrorism Office (ATO). AT Level I awareness training is available at https://jkodirect.jten.mil.

1.6.8. Removal by Contracting Officer (KO): The KO may require the Contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government. The contract management shall immediately notify COR, Government POC and physical security of the removal of any contractor or subcontractor.

1.6.9. Special Qualifications: The contractor shall have a California Business License valid at the start of the Contract. A digital copy of the current license must be provided to the COR NLT 14 days prior to the contract performance start date and as changes occur.

1.6.10. Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate who shall act for the contractor when the manager is absent, shall be designated in writing to the COR NLT 14 days prior to the contract start date and updated as needed for change in personnel. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available Monday through Friday between 7:30 AM thru 4:30 PM, excluding observed Federal Holidays or when the government facility is closed.

1.6.12. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.13. Contractor Travel: Not Applicable.

1.6.14. Other Direct Costs: Not Applicable.

1.6.16. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18. Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991) and all local Safety Laws and Regulations. The Contractor shall be responsible for the security of his supplies, equipment, and vehicles. Key control is also a Contractor responsibility. If the contractor is involved in a traffic accident, the contractor shall notify the appropriate safety department immediately, and provide the Installation Safety Office, a verbal report within four hours and a complete written report of each occurrence within three working days of each occurrence. The contractor is responsible for all tickets, fees, and other costs associated with traffic violations or accidents that are incurred by the contractor, while performing work under this contract. he Contractor shall adhere to all security and fire directives, instructions, and policies.

1.7. Invoicing through Wide Area WorkFlow. Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the end of the period of performance.

1.8. System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Army Reserve via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

1.9. Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

· Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

· Prime Contractor Hours Expended: Prime Contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

1.10 Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

AQL: 100% Compliant

PART 2

DEFINITIONS AND ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

ABANDONED PROPERTY. Abandoned property is that lost, abandoned, or unclaimed personal property defined as any privately-owned personal property which has come into the custody or control of any Military Department, and which is unclaimed by the owner (see DoD 4160.21-M).

ACCOUNTABILITY. Accountability is the obligation to keep accurate and complete records of property, documents, or funds. Important data elements may include, but are not limited to, identification data, gains, losses, due-ins, due-outs, and balances on hand or in use.

ACCURATE. Factual and correctly tabulated data.

ACTS OF GOD. Acts of God include natural disasters such as hurricanes, floods, severe tropical disturbances with winds exceeding 50 mph over a period of four (4) hours; tornadoes; blizzards; earthquakes whose epicenters are located within 50 miles of any installation listed herein and measure over 4.0 on the Richter scale, or which register greater than 5.0 on the Richter scale regardless of distance of the epicenter from any supported activity.

CLASSIFICATION. The inspection of materiel to determine and record the existing state of serviceability.

COMPLIANCE. Action in accordance with all State, Federal, and local standards and regulations. It also means actions in accordance with a schedule or plan ordered or approved by a court of competent jurisdiction, the State of California, or the Environmental Protection Agency as dictated by the Clean Air Act, Clean Water Act, or FIFRA, and regulations issued pursuant thereto.

CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

CONTRACT DISCREPANCY REPORT (CDR). A report used to document unsatisfactory Contractor performance. The CDR requires the Contractor to explain, in writing, why performance is unsatisfactory; how performance shall be returned to satisfactory levels; and how recurrence of the problem shall be prevented in the future.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed in writing by the Contracting Officer, a copy of which is sent to the Contractor, to assist with all technical aspects of the contract and in contract administration. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

CORRECTIVE ACTION. Consists of those efforts required to correct reported deficiencies and determine that other products are not similarly defective.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PERFORMANCE REQUIREMENT SUMMARY (PRS). Summary of performance requirements and inspection methods that define acceptable level of performances.

PERFORMANCE WORK STATEMENT (PWS). A document that describes accurately the essential and technical requirements for providing items, materiel, or services, including the standards used to determine whether the requirements have been met (Section C of this contract).

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

REPAIR. To restore an item to a serviceable condition through correction of specific failures or unserviceable conditions.

SHALL. The word “shall” is used in connection with the Contractor and specifies that the provisions are binding.

SUBCONTRACTOR. One that enters into a contract with a prime Contractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, except for Federal holidays unless specified.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1. General Information: The Contractor shall furnish all vehicles, materials, supplies, tools, services, temporary workplaces, equipment, and any other items not furnished by the Government under Part 3, required to perform all work required under this PWS. The failure of the contractor, for any reason whatsoever, to furnish any of the foregoing shall neither justify nor excuse achievement of the performance standards described in this PWS.

4.2. Contractor Furnished Vehicles and Equipment: Contractor Furnished Vehicles and Equipment (CFVE) used in the performance of this award shall meet, and be maintained IAW applicable Federal, State, and Local safety and environmental requirements. The designated Government official may inspect contractor furnished vehicles and equipment at any time, on demand, and direct that unsafe, unserviceable, or otherwise un-roadworthy vehicles or dangerous equipment be taken out of service and, if specified for cause, removed from Government property, with which the contractor shall promptly comply.

4.2.1. Identification of Contractor Furnished Vehicles and Equipment (CFVE): Any CFVE shall have the company name prominently displayed on both sides of the vehicle. CFV’s used for transporting hazardous materials shall have the appropriate safety equipment installed IAW AR 385-55, and all other applicable Local, State, and Federal regulations.

4.2.2. Fuels and Lubricants: The contractor shall furnish all operating fuels and lubricants (to include but not limited to gasoline, diesel, oil, antifreeze) for contractor furnished vehicles and equipment.

4.3. Environmentally Friendly Materials: The contractor shall limit the use of hazardous, toxic and environmentally persistent materials to the extent practical and substitute with environmentally friendly materials (non-hazardous, non-toxic, and biodegradable). As additional environmentally friendly materials become available, the contractor shall request authorization prior to use.

4.4. Removal of Contractor Property: Within seven business days after expiration or termination of this contract, the contractor shall remove all contractor-owned containers, vehicles, equipment, tools, supplies, materials, and other items from the Installation. The Government shall not be responsible for any contractor-owned property left after contract expiration or termination. If the contractor does not remove said property from the Installation within the stated time, the Government will dispose of the property at the contractor’s expense.

4.5. Personal Safety Equipment: The Contractor shall provide and comply with all mandatory safety equipment required by OSHA and any other regulatory agencies. The Contractor shall furnish contractor personnel badges, personal protective equipment (PPE), and safety devices at the contractor’s expense, including but not limited to safety glasses, vests, shoes, and safety cones as required for use under this contract, and as directed by the COR consistent with the Army Safety Program.

4.6. Contractor Furnished Facilities: The Contractor shall not place, construct, or otherwise provide facilities on installation property without prior Government approval, except for the items specifically identified in the contract.

4.7. Contractor Furnished Items and Responsibilities.

4.7.1. Administrative Supplies: The Contractor shall furnish all administrative and operational expendable supplies (other than items provided as Government-Furnished) necessary to perform the requirements of this contract. Contractor shall electronically submit safety data sheets for items listed below to the COR five (5) working days after the start of the contract.

4.7.2. Power Generation Equipment. The Contractor shall furnish all power generation and HVAC equipment for tent structures. The Contractor shall ensure all power generation equipment is diesel powered and provide the first and last tank of fuel. The Contractor shall provide any fuel other than diesel, such as gasoline or propane.

4.7.3. Material Handling Equipment. The Contractor shall furnish all material handling equipment to complete delivery requirements. The Contractor shall ensure all equipment operators are properly trained and licensed as applicable.

PART 5

SPECIFIC TASKS

5. Specific Tasks.

5.1. Scope. The Contractor shall perform to the standards and specifications outlined in the Performance Work Statement. The Contractor shall provide all labor, supervision, quality control, transportation, to include any other supplies and services necessary to provide rental, delivery, set-up, maintenance, teardown, and retrograde of requested Tent Packages. Quantity of 1 large tent will be utilized at any one time. The Contractor will receive a contract modification identifying requirements and will receive additional guidance or clarification about placement of latrines and sinks from the COR or Designated Government Representative (DGR) on a daily service sheet. The Contractor will not be compensated for work performed that is not authorized on a daily service sheet or contract modification.

5.2. Phase Plans. RESERVED.

5.3. Tent Package Requirements. The Contractor shall provide tents that meet minimum size requirements identified in the contract and key equipment features listed below:

· Fully surrounding walls and roof made of canvas or technically acceptable material capable of preventing wind or water from entering the tent, with no less than two points of entry/exit doors that are marked with exit signs and lockable doors.

· Wall-to-wall 4” raised flooring that provides a flat surface free of trip hazards to support personnel.

· Environmental Control Unit and duct system with heating and cooling capable of maintaining a constant temperature between 68-degrees and 76-degrees Fahrenheit throughout tent space.

· Lighting capable of illuminating the entire occupancy space with near daylight illumination conditions and with an on/off switch at each end of tent.

· All trip hazards and external ropes or stakes used to affix the tent structure to the group clearly marked with neon engineering tape or technically acceptable equivalent.

· Power generator systems capable of powering all other contracted provided equipment in support of this task and powering 110-volt power quad-drop outlet packages.

· All contractor provided equipment should diesel powered and provided with one full tank on day of set-up with a minimum distance of 8 feet from each other and maximum 16 feet.

· No less than two #5 ABC Type Fire Extinguishers per tent.

· Average ceiling height of no less than eight feet.

· Properly structured and affixed to the ground as to be capable of withstanding sustained winds of 45 miles per hour (MPH) and gusts of 55 MPH.

· Cable ramping or covering to mitigate trip hazards on all exposed cables connected to Contractor provided equipment in support of this task either internal or external to the tent structure.

· The contractor shall ensure that each tent is void of any debris and does not possess any structural deficiencies/ damages that causes exposure to the outside elements.

5.3.1. Tent Size Requirements: The Contractor shall ensure that tents designated in this PWS as “Large” will be of the following approximate or comparable dimensions:

· “Large” tents shall be 100ft x 120ft or 12,000 minimum sq ft.

· Alternate dimensions may be approved by the KO or COR to meet market availability as long as the minimum sq ft requirements are met per contract.

5.4. Tent Package Delivery. Tent packages are to be delivered to Edwards Air Force Base as specified by contract. The Contractor shall ensure that all Contractor provided equipment is set-up NLT 3pm the day prior to period of performance. The Contractor will be provided a minimum 5 to 7 days of setup time to complete task. The Contractor may place units early with the approval of the COR, but there is no compensation for early placement. The Contractor will be supplied with grid coordinates and/or a detailed description of placement location, and/or Point of Contact (POC), placement location may also be flagged by a Government representative prior to placement. Contractor at times will be required to meet with a Government representative in the field for placement. The build location may be grass, mixed gravel, dirt, concrete, or asphalt. The Contractor shall meet with the COR or DGR within five calendar days upon receipt of a contract ( via Teams or phone) for site visit, land familiarization, and unit placement. Meeting schedule frequency may change, subject to quantity of equipment placed. Contractor is required to know the location and status of all Contractor owned equipment. The Government will be responsible for the refueling of all Contractor supplied generators in support of this task during the period of performance but will not provide final top off or final tank of fuel.

5.5 Repair. The Contractor shall respond within 8 hours of a maintenance request and resolve any maintenance request within 24 hours of notification or replace with comparable equipment. At no additional cost to the Government, the Contractor shall after all severe weather events with high winds or hail, inspect all provided tents and restore to original serviceability requirements.

5.6. Pickup: The Contractor shall remove all equipment no later than seven days after the rental period expires, unless otherwise requested and approved by the COR. Contractor may receive permission for an individual site to leave equipment in place at no cost to the Government. Contractor upon doing this assumes liability/responsibility for damages and must ensure units are maintained and free of hazards.

Contractor will be given a 48-hour notice of pickup requirements; however, on occasion changes may occur more frequently and may be supplied to the Contractor via phone call.

5.7. Wide Area Work Flow (WAWF) is a secure web-based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment. The contractor shall submit invoices using the WAWF system or the current government mandated invoicing system.

5.8 Service Schedule. The contractor shall maintain a log of all services conducted by the Contractor to satisfy this requirement throughout the period of performance to include but not limited to notification time, response time, supplies required. This report shall be presented in Excel format and email to the COR NLT 5 days after the period of performance.

5.9 Commodity Identification. The contractor shall prepare an itemized list of the make and model of all equipment employed to fulfill this requirement. This list shall be presented in Excel format and email to the COR NLT 5 days after the period of performance.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publication (Current Editions)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any publications are to be procured and maintained at Contractor’s expense.

6.2. Federal Acquisition Regulations (FAR)

6.3. Army Directive 2014-05, Policy, and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors.

6.4. AR 200-1, Environmental Protection and Enhancement

6.5. AR 420-1, Army Facilities Management

6.6. AR 190-13, The Army Physical Security Program

6.7. AR 530-1, Operations Security

PART 7

TECHNICAL EXHIBITS AND ATTACHMENTS

7. Technical Exhibits and Attachments. Reserved