Surgical Scrub Dispensing

The Lebanon Veterans Affairs Medical Center, operating under the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4, is soliciting proposals for a five-year Indefinite Delivery Indefinite Quantity (IDIQ) firm fixed price contract to provide comprehensive surgical scrub dispensing and laundry services. The contractor must install and maintain four automated scrub dispensing machines and eight automated return units, along with managing a complete scrub rental program that includes laundering, restocking, loss replacement, and pickup and delivery services. Key requirements include stocking between 300,000 and 950,000 scrubs annually in multiple sizes and colors, providing service pickups and deliveries three times weekly (Monday, Wednesday, Friday) between 6:00 AM and 2:30 PM EST, and ensuring all scrubs are laundered, folded, individually poly-wrapped, and tracked via barcoding in compliance with Hohenstein and CDC infection control standards. Award will be made to the responsible offeror providing the best overall value based on evaluation criteria including technical capability, past performance, and price. The proposal submission deadline is April 17, 2026 at 10:00 AM EDT, with vendor questions having closed on April 14, 2026; an amendment addressing vendor questions and clarifications was posted on April 15, 2026.

This is an unrestricted acquisition with no set-aside designation, and no incumbent contractor is identified in the available materials. The estimated contract value ranges from a minimum of $125,000 to a maximum of $2,500,000 over the five-year performance period, which runs from May 10, 2026 through May 9, 2031 (five one-year terms). The contractor must provide all labor, equipment, tools, materials, supervision, and technical expertise necessary to maintain the automated dispensing and scrub rental program. Performance will take place at the Lebanon VA Medical Center located at 1700 South Lincoln Avenue, Lebanon, Pennsylvania 17042. The Service Contract Labor Standards Act applies, and all invoicing shall be submitted monthly in arrears electronically through the Tungsten Network system with payment via electronic funds transfer.