Surabaya - elevator maintenance service
Closed Solicitation Posted
- Solicitation number
- 191D8026Q0003
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333921 Elevator and Moving Stairway Manufacturing
- Place of performance
- Surabaya Jawa Timur 60217 Indonesia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks elevator maintenance services at the U.S. Consulate General Surabaya, with quotations due July 30, 2026, at 16:00 Surabaya time. The procurement is a firm fixed-price contract to be awarded to the lowest-priced acceptable quoter based on initial quotations without discussions, though discussions may occur with offerors in the competitive range if necessary.
Place of performance is Sambikerep, Surabaya, East Java 60217, Indonesia. The scope covers routine bi-monthly maintenance of one OTIS Gen2 C3NE2562 passenger elevator (2,000 kg capacity, gearless electric motor, 1 m/s speed, serving two levels with 5.6 m travel). The contractor must provide 24/7 emergency response service with a one-hour maximum response for emergencies such as entrapments, same-day non-emergency service, and callback service within three hours for repeat malfunctions occurring within 24 hours of prior service. All maintenance services, parts, materials, labor, and insurance are included in the fixed monthly price. The base contract period runs September 2026 through August 2027, with four optional one-year renewal periods. The contractor must obtain all required local permits and licenses, provide trained elevator mechanics, maintain comprehensive general liability insurance (bodily injury and property damage per occurrence), and workers' compensation insurance as required by Indonesian law. Value Added Tax will be billed separately. A pre-quotation conference is scheduled for July 20, 2026, at 09:00 at the consulate. Quotations must be submitted electronically in MS-Word, MS-Excel, or PDF format with file size not exceeding 30 MB. NAICS code 333921. PSC code H142.
Notice text
Enclosed is a Request for Quotations (RFQ) for elevator maintenance contract. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The U.S. Consulate General Surabaya intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on July 20, 2006, at 09:00 (Surabaya time) at the U.S. Consulate General Surabaya. Prospective offerors/quoters should contact surabayaprocurement@state.gov for additional information or to arrange entry to the building.
Quotations are due by July 30, 2026, at 16:00 (Surabaya time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to surabayaprocurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Failure to submit a proposal by the specified deadline may result in the offeror’s proposal to be considered non-responsible and no further consideration will be given.
Files
| File | Type | Posted |
|---|---|---|
| 191D8026Q0003 - ELEVATOR MAINTENANCE SERVICE.pdf |
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