Supply UPS
Closed Solicitation Posted
- Solicitation number
- 191N6525Q0095
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 335311 Power, Distribution, and Specialty Transformer Manufacturing
- Place of performance
- New Delhi Delhi 11002 India
- Points of contact
-
- Chaitanya Sharma sharmac@state.gov +911124198000
- Ashok Chellaramani chellaramani@state.gov +911124198000
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is soliciting quotations for the procurement of 660 units of Uninterruptible Power Supply (UPS) systems rated at 700VA, 230V for the U.S. Embassy in New Delhi, India. The solicitation requires UPS units from APC/Eaton or equivalent brands that meet specific technical specifications including 230V input/output voltage, IEC 320 C14/C13 connections, line interactive topology, and a minimum 3-minute runtime at 500W capacity. Offerors must be registered in the System for Award Management (SAM) database and possess an authorized after-sales service network in New Delhi/NCR region. The U.S. Government intends to award a firm fixed price contract to the responsible company submitting the lowest acceptable price, potentially without holding discussions. Critical deadlines include June 17, 2025 at 1500 hours India Time for clarification questions and June 27, 2025 at 1700 hours India Time for quotation submissions, with all materials to be submitted electronically to specified email addresses.
This solicitation carries no set-aside designation and is open to all qualified vendors, though it appears to be designated for Women-Owned Small Business (WOSB) participation based on the SF-1449 form. No current incumbents or potential award values are specified in the documentation. The procurement involves a substantial quantity of 660 UPS units, indicating a significant power infrastructure upgrade for the embassy facility. Performance will take place at the American Embassy in New Delhi, located at Shantipath, Chankayapuri, New Delhi - 110021, with offshore vendors required to deliver to the Inland Container Depot in Tuglakabad while local vendors must provide transportation and unloading directly to the embassy. The solicitation emphasizes compliance with technical specifications and requires separate pricing for Goods and Services Tax (GST) in accordance with local Indian tax requirements.
Notice text
Enclosed is a Request for Quotations (RFQ) for supply of UPS to the U.S. Embassy in New Delhi, India. If you would like to submit a quotation, follow the instructions in Section–3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form SF-1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
All requests for clarifications must be submitted in writing via E-mail to ChellaramaniA@state.govby 1500 hrs. (India Time) June 17, 2025. Responses shall be provided to all contractors who showed their interest in doing business with USG. No questions shall be answered received after 1500 hrs. (India Time) June 17, 2025.
Quotations are due by 1700 hrs. (India Time) of June 27, 2025. Your quotation must be submitted electronically to Newdelhibids@state.gov with the subject line “Solicitation No. 191N6525Q0095 for Supply of UPS”. The file size must not exceed 10MB. If the file size exceeds 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
No quotations shall be accepted after this time. Quotations must be in English. Incomplete quotations will not be accepted. Quotation submitted to any other e-mail ID other than Newdelhibids@state.gov shall be rejected and dealt in accordance with FAR provision 52.215-1.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Additional information as required in Section–3
4. Section–5 Representations and Certifications
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Attachments
| File | Type | Posted |
|---|---|---|
| Cover Page_191N6525Q0095.pdf | ||
| SF-1449_191N6525Q0095.pdf | ||
| Solicitation_191N6525Q0095.pdf |
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