Supply, Commissioning and Install One-to-One Replacement of Data Center In-Row Cooling System
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 191N6526Q0079
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 23822 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- delhi Delhi 11002 India
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State's American Embassy in New Delhi seeks supply, commissioning, and installation of a one-to-one replacement data center in-row cooling system, with quotations due July 17, 2026 at 2:00 p.m. India Time. This is an unrestricted RFQ for commercial items with award to the lowest priced acceptable offeror.
Place of performance is the American Center Building, 24-Kasturba Gandhi Marg, Connaught Place, New Delhi, India. A mandatory site visit is scheduled for July 13, 2026 at 10:45 a.m.; interested bidders must confirm attendance by email to mehtan@state.gov no later than July 9, 2026 and present original government-issued photo identification.
The requirement calls for two precision in-row cooling units rated at 10 kilowatts nominal capacity in an N+1 redundant configuration, factory-manufactured and fully tested, with inverter scroll compressors compatible with R410a refrigerant, microprocessor controls, outdoor condenser units with copper coils and aluminum fins, and associated accessories. The entire installation, commissioning, and testing must be completed within 60 working days from issuance of Notice to Proceed. This is a firm fixed-price contract payable in Indian Rupees with no adjustments for material, labor, or currency fluctuations. Payment is structured 60% upon equipment delivery to site and 40% upon completion of installation, testing, and commissioning.
The contractor must demonstrate at least 5 years of experience in thermal solutions and in-row cooling, employ licensed supervisors compliant with Indian Electricity Rules, and comply with Indian Standard Code IS-732 and National Electric Code. The contractor must provide a 24-month warranty covering defects in workmanship and materials, with quarterly preventive maintenance by OEM engineers. General liability insurance with per-occurrence limits of Rs. 100,000 and cumulative limits of Rs. 1,000,000, plus workers' compensation coverage as required by Indian law, is mandatory. Evaluation criteria include contractor responsibility, specialized experience, past performance with government and private clients, Delhi area knowledge and compliance, technical specification compliance, after-sales service response capability, and spares availability. NAICS 23822; PSC N061. Offerors must be registered in SAM prior to submission.
Notice text
The American Embassy, New Delhi (India), invites you to participate and submit your best competitive offer for "Supply, Commissioning and Installation for One-to-One Replacement of Data Center In-Row Cooling System" at the American Center Building, 24-Kasturba Gandhi Marg, Connaught Place, New Delhi (India). The complete requirement is listed in the attached Statement of Work as Annexure-1. If you are interested in participating in the bidding process, please carefully read and follow the instructions provided in the solicitation.
Site Visit: The American Embassy is arranging a site inspection for interested bidders to gain a complete understanding of the project's scope and to raise any queries they may have. A technical expert will be available on-site to provide further clarification on the requirements listed in the Statement of Work.
- Location: American Center Building, 24-Kasturba Gandhi Marg, Connaught Place, New Delhi-110001
- Date: Monday, 13 July 2026
- Time: Please arrive no later than 10:45 a.m. for security screening.
Security Requirement: Visitors must carry one original government-issued photo ID (Driver's License, Passport, Aadhar Card, PAN Card, or Voter ID).
Registration for the Site Visit: Interested bidders who wish to participate in the site visit should send confirmation via email to mehtan@state.gov, including the full name of the visitor, no later than 9 July 2026. Please ensure the visitor's name matches the name on their government-issued photo ID exactly. Only participants who have confirmed via email will be permitted to attend the site inspection. Late responses will not be considered.
Quotation Submission:
- Deadline: On or before 2:00 p.m. (India Time), 17 July 2026. All quotations must be received by this deadline; no bid will be accepted after this time.
- Submission Method: Please submit your bid via email to newdelhibids@state.gov. Quotations submitted to any other email address will not be considered for evaluation. Refer to the Solicitation for complete details.
- Subject Line: "Solicitation-191N6526Q0079 for 'Supply, Commissioning and Installation for One-to-One Replacement of Data Center In-Row Cooling System'"
- Important: Do not send quotations via courier or to any other email address. Quotations that are incomplete, received at any other address, or received after the deadline will be handled per FAR provision 52.212-1(f).
Questions/Clarifications: All requests for clarification must be submitted in writing to mehtan@state.gov.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Supply, Commissioning and Install One-to-One Replacement of Data Center In-Row Cooling System | Special Notice | |
| This notice | Solicitation |
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