Subsistence Items

Description:

KANSAS NATIONAL GUARD (KSNG) COMBINED SYNOPSIS/SOLICITATION W912JC24Q0009 RAW SUBSISTENCE ITEMS 
FY24 ANNUAL TRAINING
1.0 Synopsis
This is a combined synopsis/solicitation for commercial items prepared in accordance with the 
format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation 
and Solicitation for Commercial Items,” as supplemented with additional proposals are being 
requested, and a written solicitation document will not be issued. This solicitation is being 
issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and 
clauses are those in effect through Federal Acquisition Circular 2023-04 effective 06/02/2023 and 
Defense Federal Acquisition Regulation (DFARS) changed notices 07/20/2023. The associated North 
American Industrial Classification System (NAICS) code for this procurement is 311999, with a small 
business size standard of 700 employees. In accordance with the Federal Acquisition Regulation 
(FAR) Part 19.502-2(b), this procurement full and open competition.
1. Notice To Offerors:
The Government intends to award a Firm Fixed Price contract to provided raw subsistence items to 
the KSARNG. The contractor will provide all personnel, equipment, supplies, tools, transportation, 
materials, supervision, quality control, and other items needed to support the delivery of raw 
subsistence items. This is a non-personnel services provide to the Kansas Army National Guard while 
performing Annual Training at Ft. Riley Kansas 1-22 June 2024. The Government shall not exercise 
any supervision or control over the contract service providers performing the services herein. Such 
contract service providers shall be accountable solely to the Contractor who, in turn is 
responsible to the Government.
Items/Quantities provided in attached .xls. Delivery schedule will be based on contractor and 
KSARNG weekly menu.

Place of Performance (Delivery Location)
The work to be performed under this contract will be performed at BLDG 1581 Camp Funston H and 7th 
St Ft Riley, KS. The Government reserves the right to cancel this solicitation, either  before or 
after the closing date. In the event the Government cancels this solicitation, the Government has 
no obligation to reimburse an offeror for any costs.
Offerors must have a current registration in the System for Award Management (SAM)

at https//www.sam.gov as of the date that quotes are due. Offerors must maintain a
current registration in SAM to be eligible for disbursement of payments. Offerors shall ensure all 
representations and certifications are current in SAM as a condition of award.
(1) Set Aside.
Any award resulting from this solicitation will be made using a total small business set- aside.
(2) Quote Preparation Instructions:
To ensure timely and equitable evaluation of Quotes, offerors shall adhere to the following 
instructions in preparing their quote. Offerors are required to meet all solicitation requirements, 
including terms and conditions, representations and certifications, and technical requirements, in 
addition to those identified as evaluation factors. Failure to meet a requirement may result in an 
offeror being ineligible for award. Offerors shall clearly identify any exception to the 
solicitation terms and conditions and provide complete accompanying rationale.
Quote Size:
Quotes shall be submitted on company letterhead, and page size shall be 8.5 x 11 inches. Pages may 
be single or double-spaced. The text size shall be no less than Times New Roman 10 point. Use at 
least 1-inch margins on all sides of each page. Pages shall be numbered sequentially. If there are 
discrepancies in page counts between paper and electronic submittals, the paper version shall take 
precedence. Quotes shall not exceed 20 pages in length. Fewer pages is preferable. Tables, Charts, 
Graphs, and Figures: Legible tables, charts, graphs, and figures shall be used wherever practical 
to depict organizations, systems and layout, implementation schedules, plans, etc. These displays 
shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size when printed. Foldout 
pages shall fold entirely within the volume and count as two (2) pages. Foldout pages may only be 
used for large tables, charts, graphs, diagrams, and schematics, and not for pages of text. For 
tables, charts, graphs and figures, the text shall be no smaller than 8 points.
(3) Basis of Award.
Offeror shall provide sufficient detailed information, which demonstrates their technical 
capability, proposed technical approach, and plan for how they intend to meet the requirements as 
specified the solicitation document.
(4) Invoices.
An itemized invoice shall be submitted electronically through Wide Area Workflow (WAWF) located at 
https://piee.eb.mil/piee-landing/ when services are performed. When the Contractor is submitting an 
invoice in WAWF. In addition, draft paper invoices will be emailed to the Customer and Government 
Technical Monitor (GTM) that initiates

the services with the Contractor. This is to clear up any discrepancies prior to the invoice being 
entered into WAWF and to help facilitate receipt of services by the Government. Paper Invoices 
shall contain the following minimum information:
(d)   Contractor Name, address, and phone number.
(e)   BPA Call number (if applicable).
(f)   Date(s) of delivery.
(g)   Purchase Request reference number (if applicable)
(h)   Quantities delivered, unit cost, and total cost.
(i)   Invoice total amount due.
(j)    The Kansas National Guard is a Federal Government entity, and as such is exempt from all 
local, state, and federal taxes, including but not limited to sales taxes. Any charges or invoicing 
that includes taxes shall be disputed/declined by Government, if charged or invoiced by Contractor.
(5) Electronic Invoicing through Wide Area Workflow (WAWF).
To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all 
Contractors must submit requests for payment (invoices) through WAWF. Additional information and 
registration for WAWF can be completed online at https://piee.eb.mil/piee-landing/. Payment will be 
made by DFAS office designated in the Award. All payments on Award will be made by electronic 
transfer of funds (EFT). The Government will make payment through WAWF upon satisfactory completion 
of work and proper invoice that permits certification for payment.
(6) Payment.
Upon verification of invoices / charges submitted through WAWF by authorized KSNG personnel, the 
invoice will be paid by Electronic Funds Transfer (EFT) IAW the Prompt Payment Act as the primary 
form of payment but may be made by GPC when authorized.
Questions/Proposal Due Date:
Offerors must submit all questions concerning this solicitation in writing to the Contract 
Specialist, Kristy Rubio via email at: kristy.a.rubio.civ@army.mil. Questions must be received no 
later than May 8, 2024 12:00 pm CT. Any response to questions will be made in writing and will be 
included in an amendment to the solicitation.
All proposals are to be submitted by e-mail to the Contract Specialist at 
kristy.a.rubio.civ@army.mil. Receipt will be verified by the date/time stamp on e- mail. All 
proposals shall be submitted no later than May 10, 2024, 3:00 pm CT. Late submissions shall be 
treated in accordance with the solicitation provision at FAR 52.212-1(f).

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.204-9      Personal Identity Verification of Contractor Personnel     JAN 2011 52.204-23      
Prohibition on Contracting for Hardware, Software, and    DEC 2023
Services Developed or Provided by Kaspersky Lab Covered Entities
52.204-23      Prohibition on Contracting for Hardware, Software, and    DEC 2023 Services 
Developed or Provided by Kaspersky Lab Covered
Entities
52.204-25     Prohibition on Contracting for Certain Telecommunications  NOV 2021 and Video 
Surveillance Services or Equipment
52.204-28     Federal Acquisition Supply Chain Security Act Orders--   DEC 2023 Federal Supply 
Schedules, Governmentwide Acquisition
Contracts, and Multi-Agency Contracts.
52.204-29     Federal Acquisition Supply Chain Security Act Orders--   DEC 2023 Representation and 
Disclosures.
52.204-30     Federal Acquisition Supply Chain Security Act Orders--   DEC 2023 Prohibition.
52.212-4      Contract Terms and Conditions--Commercial Products and  NOV 2023 Commercial Services
52.232-39      Unenforceability of Unauthorized Obligations         JUN 2013 52.252-2       Clauses 
Incorporated By Reference              FEB 1998 252.203-7000    Requirements Relating to 
Compensation of Former DoD    SEP 2011
Officials
252.203-7002    Requirement to Inform Employees of Whistleblower Rights  DEC 2022 252.204-7015    
Notice of Authorized Disclosure of Information for Litigation JAN 2023
Support
252.204-7018    Prohibition on the Acquisition of Covered Defense      JAN 2023 Telecommunications 
Equipment or Services
252.204-7020    NIST SP 800-171 DoD Assessment Requirements      NOV 2023
252.225-7048    Export-Controlled Items                   JUN 2013 252.232-7003    Electronic 
Submission of Payment Requests and Receiving  DEC 2018
Reports
252.232-7006    Wide Area WorkFlow Payment Instructions         JAN 2023
252.232-7010    Levies on Contract Payments                 DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.212-5  CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE 
ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (FEB 2024)
(b) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, 
which are incorporated in this contract by reference, to implement provisions of law or Executive 
orders applicable to acquisitions of commercial products and commercial services:
(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 
(JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing 
Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent 
appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or 
Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance 
Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).
(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 
U.S.C. 3903 and
10 U.S.C. 3801).
(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 
(19
U.S.C. 3805 note)).
(c) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting 
Officer has indicated as being incorporated in this contract by reference to implement provisions 
of law or Executive orders applicable to acquisitions of commercial products and commercial 
services: [Contracting Officer check as appropriate.]

    (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate 
I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

   (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

    (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 
2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American 
Recovery and Reinvestment Act of 2009.)
X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause 
does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the 
intelligence community--see FAR 3.900(a).
    (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 
(Pub. L. 109-282) (31 U.S.C. 6101 note).

   (6) [Reserved]

   (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 
of Div. C).

X (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 
2016) (Pub. L. 111-117, section 743 of Div. C).
    (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of 
Division R of Pub. L. 117-328).

    (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders--Federal Supply Schedules, 
Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115-390, 
title II).
    (11)(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders--Prohibition. (DEC 
2023) (Pub. L. 115-390, title II).

   (ii) Alternate I (DEC 2023) of 52.204-30.

X (12) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors 
Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).
   (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 
2018) (41 U.S.C. 2313).

  (14) [Reserved]

   (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

   (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 
2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 
657a).

  (17) [Reserved]

   (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

   (ii) Alternate I (MAR 2020) of 52.219-6.

   (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

   (ii) Alternate I (MAR 2020) of 52.219-7.

   (20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) (15 U.S.C. 637(d)(2) and (3)).

   (21)(i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) (15 U.S.C. 637(d)(4)).

   (ii) Alternate I (NOV 2016) of 52.219-9.

   (iii) Alternate II (NOV 2016) of 52.219-9.

   (iv) Alternate III (JUN 2020) of 52.219-9.

   (v) Alternate IV (SEP 2023) of 52.219-9.

   (22) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

   (ii) Alternate I (MAR 2020) of 52.219-13.

   (23) 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

   (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

   (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned 
Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f).

_X  (26) (i) 52.219-28, Post-Award Small Business Program Rerepresentation (FEB 2024) (15 U.S.C. 
632(a)(2)).

   (ii) Alternate I (MAR 2020) of 52.219-28.

   (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged 
Women- Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

   (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business 
Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

   (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 
644(r)).

   (30) 52.219-33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 657s).

_X  (31) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

_X  (32) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (FEB 2024) (E.O. 13126).

_X  (33) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

_X  (34)(i) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

   (ii) Alternate I (FEB 1999) of 52.222-26.

   (35)(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

   (ii) Alternate I (JUL 2014) of 52.222-35.

_X  (36)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

   (ii) Alternate I (JUL 2014) of 52.222-36.

   (37) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

   (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 
2010) (E.O. 13496).

_X  (39)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 
13627).

   (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

   (40) 52.222-54, Employment Eligibility Verification (MAY 2022). (E. O. 12989). (Not applicable 
to the acquisition of commercially available off-the-shelf items or certain other types of 
commercial products or commercial services as prescribed in FAR 22.1803.)
   (41)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items 
(MAY 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially 
available off-the-shelf items.)
   (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the 
acquisition of commercially available off-the-shelf items.)
   (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 
(JUN 2016) (E.O. 13693).
   (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air 
Conditioners (JUN 2016) (E.O. 13693).

   (44)(i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (JUN 2014) (E.O.s 13423 
and 13514).

   (ii) Alternate I (OCT 2015) of 52.223-13.

   (45)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (JUN 2014) (E.O.s 13423 and 
13514).

   (ii) Alternate I (JUN 2014) of 52.223-14.

   (46) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY 2020) (42 U.S.C. 8259b).

   (47)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 
13423 and 13514).
   (ii) Alternate I (JUN 2014) of 52.223-16.

_X (48) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 
(E.O. 13513).

   (49) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

   (50) 52.223-21, Foams (JUN 2016) (E.O. 13693).

   (51)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

   (ii) Alternate I (JAN 2017) of 52.224-3.

   (52) (i) 52.225-1, Buy American--Supplies (OCT 2022) (41 U.S.C. chapter 83).

   (ii) Alternate I (OCT 2022) of 52.225-1.

   (53)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023) (19 U.S.C. 
3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 
(sections 4501-4732), Public
Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, 
and 112-43.
  (ii) Alternate I [Reserved].

   (iii) Alternate II (DEC 2022) of 52.225-3.

   (iv) Alternate III (FEB 2024) of 52.225-3.

   (v) Alternate IV (OCT 2022) of 52.225-3.

   (54) 52.225-5, Trade Agreements (NOV 2023) 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X (55) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and 
statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
   (56) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 
2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 
U.S.C. Subtitle A, Part V, Subpart G Note).
   (57) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (NOV 2007) (42 U.S.C. 5150

   (58) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (NOV 2007) (42 
U.S.C. 5150).
   (59) 52.229-12, Tax on Certain Foreign Procurements (FEB 2021).

   (60) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services 
(NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

   (61) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) 
(41 U.S.C. 4505, 10 U.S.C. 3805).
_X   (62) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) 
(31
U.S.C. 3332).

   (63) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (JUL 
2013) (31 U.S.C. 3332).
   (64) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

   (65) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

   (66) 52.242-5, Payments to Small Business Subcontractors (JAN 2017)(15 U.S.C. 637(d)(13)).

   (67)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 
U.S.C. 55305 and 10 U.S.C. 2631).
   (ii) Alternate I (APR 2003) of 52.247-64.

   (iii) Alternate II (NOV 2021) of 52.247-64.

(d) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to 
commercial services, that the Contracting Officer has indicated as being incorporated in this 
contract by reference to implement provisions of law or Executive orders applicable to acquisitions 
of commercial products and commercial services: [Contracting Officer check as appropriate.]
   (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

   (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 
U.S.C. chapter 67).
   (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment 
(Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
   (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment 
(MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

   (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts 
for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. 
chapter 67).
   (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts 
for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67).

   (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (E.O. 
13658).
   (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

 X  (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 
1792).

(e) Comptroller General Examination of Record. The Contractor shall comply with the provisions of 
this paragraph
(k) if this contract was awarded using other than sealed bid, is in excess of the simplified 
acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not 
contain the clause at 52.215-2, Audit and Records--Negotiation.
(1) The Comptroller General of the United States, or an authorized representative of the 
Comptroller General, shall have access to and right to examine any of the Contractor's directly 
pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, 
materials, and other evidence for examination, audit, or reproduction, until 3 years after final 
payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor 
Records Retention, of the other clauses of this contract. If this contract is completely or 
partially terminated, the records relating to the work terminated shall be made available for 3 
years after any resulting final termination settlement. Records relating to appeals under the 
disputes clause or to litigation or the settlement of claims arising under or relating to this 
contract shall be made available until such appeals, litigation, or claims are finally resolved.
(3) As used in this clause, records include books, documents, accounting procedures and practices, 
and other data, regardless of type and regardless of form. This does not require the Contractor to 
create or maintain any record that the Contractor does not maintain in the ordinary course of 
business or pursuant to a provision of law.
(l) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of 
this clause, the Contractor is not required to flow down any FAR clause, other than those in this 
paragraph (e)(1) in a subcontract for commercial products or commercial services. Unless otherwise 
indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).
(ii) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712).

(iii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 
(JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing 
Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent 
appropriations acts (and as extended in continuing resolutions)).
(iv) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or 
Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(v) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance 
Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).
(vi) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division 
R of Pub. L. 117-328).

(vii)(A) 52.204-30, Federal Acquisition Supply Chain Security Act Orders--Prohibition. (DEC 2023) 
(Pub. L. 115- 390, title II).
(B) Alternate I (DEC 2023) of 52.204-30.

(viii) 52.219-8, Utilization of Small Business Concerns (FEB 2024) (15 U.S.C. 637(d)(2) and (3)), 
in all subcontracts that offer further subcontracting opportunities. If the subcontract (except 
subcontracts
to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date 
of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer 
subcontracting opportunities.

(ix) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(x) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(xi) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).
(xii) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

(xiii) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).
(xiv) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 
(E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xv) 52.222-41, Service Contract Labor Standards (AUG 2018), (41 U.S.C. chapter 67).
(xvi)    (A) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 
13627).

   (B) Alternate I (MAR 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xvii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts 
for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. 
chapter 67.)
(xviii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts 
for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67)

(xix) 52.222-54, Employment Eligibility Verification (MAY 2022) (E. O. 12989).
(xx) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (E.O. 
13658).

(xxi) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

(xxii) (A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xxiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 
2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 
U.S.C. Subtitle A, Part V, Subpart G Note).
(xxiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (JUN 2020) (42 U.S.C. 
1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxv) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 
U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232-40.
(xxvi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (NOV 2021) (46 U.S.C. 
55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 
52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial products and 
commercial services a minimal number of additional clauses necessary to satisfy its contractual 
obligations.
(End of clause)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR
2023)

(a)(1) In accordance with 31 U.S.C. 3903 and 10 U.S.C. 3801, within 15 days after receipt of 
accelerated payments from the Government, the Contractor shall make accelerated payments to its 
small business subcontractors under this contract, to the maximum extent practicable and prior to 
when such payment is otherwise required under the applicable contract or subcontract, after receipt 
of a proper invoice and all other required documentation from the small business subcontractor.

(2) The Contractor agrees to make such payments to its small business subcontractors without any 
further consideration from or fees charged to the subcontractor.
(b) The acceleration of payments under this clause does not provide any new rights under the Prompt 
Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with 
small business concerns, including subcontracts with small business concerns for the acquisition of 
commercial products or commercial services.
(End of clause)

252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING (JAN 2023)

(a) Definitions. As used in this clause--
Adequate security means protective measures that are commensurate with the consequences and 
probability of loss, misuse, or unauthorized access to, or modification of information.

Compromise means disclosure of information to unauthorized persons, or a violation of the security 
policy of a system, in which unauthorized intentional or unintentional disclosure, modification, 
destruction, or loss of an object, or the copying of information to unauthorized media may have 
occurred.
Contractor attributional/proprietary information means information that identifies the 
contractor(s), whether directly or indirectly, by the grouping of information that can be traced 
back to the contractor(s) (e.g., program description, facility locations), personally identifiable 
information, as well as trade secrets, commercial or financial information, or other commercially 
sensitive information that is not customarily shared outside of the company.
Controlled technical information means technical information with military or space application 
that is subject to controls on the access, use, reproduction, modification, performance, display, 
release, disclosure, or dissemination. Controlled technical information would meet the criteria, if 
disseminated, for distribution statements B through F using the criteria set forth in DoD 
Instruction 5230.24, Distribution Statements on Technical Documents. The term does not include 
information that is lawfully publicly available without restrictions.

Covered contractor information system means an unclassified information system that is owned, or 
operated by or for, a contractor and that processes, stores, or transmits covered defense 
information.

Covered defense information means unclassified controlled technical information or other 
information, as described in the Controlled Unclassified Information (CUI) Registry at 
http://www.archives.gov/cui/registry/category- list.html, that requires safeguarding or 
dissemination controls pursuant to and consistent with law, regulations, and Governmentwide 
policies, and is--

(1) Marked or otherwise identified in the contract, task order, or delivery order and provided to 
the contractor by or on behalf of DoD in support of the performance of the contract; or

(2) Collected, developed, received, transmitted, used, or stored by or on behalf of the contractor 
in support of the performance of the contract.
Cyber incident means actions taken through the use of computer networks that result in a compromise 
or an actual or potentially adverse effect on an information system and/or the information residing 
therein.

Forensic analysis means the practice of gathering, retaining, and analyzing computer-related data 
for investigative purposes in a manner that maintains the integrity of the data.
Information system means a discrete set of information resources organized for the collection, 
processing, maintenance, use, sharing, dissemination, or disposition of information.

Malicious software means computer software or firmware intended to perform an unauthorized process 
that will have adverse impact on the confidentiality, integrity, or availability of an information 
system. This definition includes a virus, worm, Trojan horse, or other code-based entity that 
infects a host, as well as spyware and some forms of adware.

Media means physical devices or writing surfaces including, but is not limited to, magnetic tapes, 
optical disks, magnetic disks, large-scale integration memory chips, and printouts onto which 
covered defense information is recorded, stored, or printed within a covered contractor information 
system.
Operationally critical support means supplies or services designated by the Government as critical 
for airlift, sealift, intermodal transportation services, or logistical support that is essential 
to the mobilization, deployment, or sustainment of the Armed Forces in a contingency operation.
Rapidly report means within 72 hours of discovery of any cyber incident.

Technical information means technical data or computer software, as those terms are defined in the 
clause at DFARS 252.227-7013, Rights in Technical Data--Other Than Commercial Products and 
Commercial Services, regardless of whether or not the clause is incorporated in this solicitation 
or contract. Examples of technical information include research and engineering data, engineering 
drawings, and associated lists, specifications, standards, process sheets, manuals, technical 
reports, technical orders, catalog-item identifications, data sets, studies and analyses and 
related information, and computer software executable code and source code.

(b) Adequate security. The Contractor shall provide adequate security on all covered contractor 
information systems. To provide adequate security, the Contractor shall implement, at a minimum, 
the following information security protections:
(1) For covered contractor information systems that are part of an information technology (IT) 
service or system operated on behalf of the Government, the following security requirements apply:
(i) Cloud computing services shall be subject to the security requirements specified in the clause 
252.239-7010, Cloud Computing Services, of this contract.

(ii) Any other such IT service or system (i.e., other than cloud computing) shall be subject to the 
security requirements specified elsewhere in this contract.
(2) For covered contractor information systems that are not part of an IT service or system 
operated on behalf of the Government and therefore are not subject to the security requirement 
specified at paragraph (b)(1) of this clause, the following security requirements apply:

(i) Except as provided in paragraph (b)(2)(ii) of this clause, the covered contractor information 
system shall be subject to the security requirements in National Institute of Standards and 
Technology (NIST) Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information 
in Nonfederal Information Systems and Organizations” (available via the internet at 
http://dx.doi.org/10.6028/NIST.SP.800-171) in effect at the time the solicitation is issued or as 
authorized by the Contracting Officer.

(ii)(A) The Contractor shall implement NIST SP 800-171, as soon as practical, but not later than 
December 31, 2017. For all contracts awarded prior to October 1, 2017, the Contractor shall notify 
the DoD Chief Information Officer (CIO), via email at osd.dibcsia@mail.mil, within 30 days of 
contract award, of any security requirements specified by NIST SP 800-171 not implemented at the 
time of contract award.
(B) The Contractor shall submit requests to vary from NIST SP 800-171 in writing to the Contracting 
Officer, for consideration by the DoD CIO. The Contractor need not implement any security 
requirement adjudicated by an authorized representative of the DoD CIO to be nonapplicable or to 
have an alternative, but equally effective, security measure that may be implemented in its place.

(C) If the DoD CIO has previously adjudicated the contractor's requests indicating that a 
requirement is not applicable or that an alternative security measure is equally effective, a copy 
of that approval shall be provided to the Contracting Officer when requesting its recognition under 
this contract.

(D) If the Contractor intends to use an external cloud service provider to store, process, or 
transmit any covered defense information in performance of this contract, the Contractor shall 
require and ensure that the cloud service provider meets security requirements equivalent to those 
established by the Government for the Federal Risk and Authorization Management Program (FedRAMP) 
Moderate baseline
(https://www.fedramp.gov/resources/documents/) and that the cloud service provider complies with 
requirements in paragraphs (c) through (g) of this clause for cyber incident reporting, malicious 
software, media preservation and protection, access to additional information and equipment 
necessary for forensic analysis, and cyber incident damage assessment.
(3) Apply other information systems security measures when the Contractor reasonably determines 
that information systems security measures, in addition to those identified in paragraphs (b)(1) 
and (2) of this clause, may be required to provide adequate security in a dynamic environment or to 
accommodate special circumstances (e.g., medical devices) and any individual, isolated, or 
temporary deficiencies based on an assessed risk or vulnerability. These measures may be addressed 
in a system security plan.

(c) Cyber incident reporting requirement.

(1) When the Contractor discovers a cyber incident that affects a covered contractor information 
system or the covered defense information residing therein, or that affects the contractor's 
ability to perform the requirements of the contract that are designated as operationally critical 
support and identified in the contract, the Contractor shall--
(i) Conduct a review for evidence of compromise of covered defense information, including, but not 
limited to, identifying compromised computers, servers, specific data, and user accounts. This 
review shall also include analyzing covered contractor information system(s) that were part of the 
cyber incident, as well as other information systems on the Contractor's network(s), that may have 
been accessed as a result of the incident in order to identify compromised covered defense 
information, or that affect the Contractor's ability to provide operationally critical support; and

(ii) Rapidly report cyber incidents to DoD at https://dibnet.dod.mil.

(2) Cyber incident report. The cyber incident report shall be treated as information created by or 
for DoD and shall include, at a minimum, the required elements at https://dibnet.dod.mil.

(3) Medium assurance certificate requirement. In order to report cyber incidents in accordance with 
this clause, the Contractor or subcontractor shall have or acquire a DoD-approved medium assurance 
certificate to report cyber incidents. For information on obtaining a DoD-approved medium assurance certificate, see 
https://public.cyber.mil/eca/.

(d) Malicious software. When the Contractor or subcontractors discover and isolate malicious 
software in connection with a reported cyber incident, submit the malicious software to DoD Cyber 
Crime Center (DC3) in accordance with instructions provided by DC3 or the Contracting Officer. Do 
not send the malicious software to the Contracting Officer.
(e) Media preservation and protection. When a Contractor discovers a cyber incident has occurred, 
the Contractor shall preserve and protect images of all known affected information systems 
identified in paragraph (c)(1)(i) of this clause and all relevant monitoring/packet capture data 
for at least 90 days from the submission of the cyber incident report to allow DoD to request the 
media or decline interest.
(f) Access to additional information or equipment necessary for forensic analysis. Upon request by 
DoD, the Contractor shall provide DoD with access to additional information or equipment that is 
necessary to conduct a forensic analysis.
(g) Cyber incident damage assessment activities. If DoD elects to conduct a damage assessment, the 
Contracting Officer will request that the Contractor provide all of the damage assessment 
information gathered in accordance with paragraph (e) of this clause.

(h) DoD safeguarding and use of contractor attributional/proprietary information. The Government 
shall protect against the unauthorized use or release of information obtained from the contractor 
(or derived from information obtained from the contractor) under this clause that includes 
contractor attributional/proprietary information, including such information submitted in 
accordance with paragraph (c). To the maximum extent practicable, the Contractor shall identify and 
mark attributional/proprietary information. In making an authorized release of such information, 
the Government will implement appropriate procedures to minimize the contractor 
attributional/proprietary information that is included in such authorized release, seeking to 
include only that information that is necessary for the authorized purpose(s) for which the 
information is being released.

(i) Use and release of contractor attributional/proprietary information not created by or for DoD. 
Information that is obtained from the contractor (or derived from information obtained from the 
contractor) under this clause that is not created by or for DoD is authorized to be released 
outside of DoD--
(1) To entities with missions that may be affected by such information;

(2) To entities that may be called upon to assist in the diagnosis, detection, or mitigation of 
cyber incidents;
(3) To Government entities that conduct counterintelligence or law enforcement investigations;

(4) For national security purposes, including cyber situational awareness and defense purposes 
(including with Defense Industrial Base (DIB) participants in the program at 32 CFR part 236); or

(5) To a support services contractor (“recipient”) that is directly supporting Government 
activities under a contract that includes the clause at 252.204-7009, Limitations on the Use or 
Disclosure of Third-Party Contractor Reported Cyber Incident Information.
(j) Use and release of contractor attributional/proprietary information created by or for DoD. 
Information that is obtained from the contractor (or derived from information obtained from the 
contractor) under this clause that is created by or for DoD (including the information submitted 
pursuant to paragraph (c) of this clause) is authorized to be used and released outside of DoD for 
purposes and activities authorized by paragraph (i) of this clause, and for any other lawful 
Government purpose or activity, subject to all applicable statutory, regulatory, and policy based 
restrictions on the Government's use and release of such information.

(k) The Contractor shall conduct activities under this clause in accordance with applicable laws 
and regulations on the interception, monitoring, access, use, and disclosure of electronic 
communications and data.

(l) Other safeguarding or reporting requirements. The safeguarding and cyber incident reporting 
required by this clause in no way abrogates the Contractor's responsibility for other safeguarding 
or cyber incident reporting pertaining to its unclassified information systems as required by other 
applicable clauses of this contract, or as a result of other applicable U.S. Government statutory 
or regulatory requirements.
(m) Subcontracts. The Contractor shall--
(1) Include this clause, including this paragraph (m), in subcontracts, or similar contractual 
instruments, for operationally critical support, or for which subcontract performance will involve 
covered defense information, including subcontracts for commercial products or commercial services, 
without alteration, except to identify the parties. The Contractor shall determine if the 
information required for subcontractor performance retains its identity as covered defense 
information and will require protection under this clause, and, if necessary, consult with the 
Contracting Officer; and

(2) Require subcontractors to--

(i) Notify the prime Contractor (or next higher-tier subcontractor) when submitting a request to 
vary from a NIST SP 800-171 security requirement to the Contracting Officer, in accordance with 
paragraph (b)(2)(ii)(B) of this clause; and
(ii) Provide the incident report number, automatically assigned by DoD, to the prime Contractor (or 
next higher-tier subcontractor) as soon as practicable, when reporting a cyber incident to DoD as 
required in paragraph (c) of this clause.
(End of clause)