Split System HVAC Replacement
Closed Special Notice Posted
- Solicitation number
- 12441925Q0052
- Agency
-
Forest Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- 4520 Space And Water Heating Equipment
- Place of performance
- Selah, Washington 98942, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Agriculture Forest Service has published a Special Notice regarding a sole source contract award for Split System HVAC Replacement services. This Notice of Proposed Contract Action is being issued on behalf of the USDA Forest Service through the Job Corps National Office, with the intent to award a firm-fixed price contract to Polar Heating and Air Conditioning, LLC. The contract falls under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors with a size standard of $19.0M. The notice was posted on August 20, 2025, and will remain open until August 29, 2025, representing a 7-business-day posting period as required by federal regulations.
The primary purpose of this Special Notice is to conduct market research and notify potential sources of the government's intent to proceed with a sole source procurement rather than competitive bidding. Interested contractors may respond to identify their interest and capability to fulfill the requirement, though responses are strictly voluntary and will not be compensated by the government. The desired performance period is anticipated to be 60 days after contract award, and the government is operating under FAR 13.106-1(b)(1)(i) authority for this sole source action. Importantly, this notice explicitly states it is not a Request for Quote or solicitation, and any requests for solicitation documents will receive no response. The government retains complete discretion in determining whether to proceed with the sole source award or conduct a competitive procurement based on the responses received during this market research period.
Notice text
This is a Notice of Proposed Contract Action Synopsis. There is no solicitation available at this time. Requests for a solicitation will receive no response. This Proposed Contract Action is published to notify potential sources that the Job Corps National Office intends to award a sole source firm-fixed price contract, on behalf of the USDA Forest Service, to Polar Heating and Air Conditioning, LLC. for a Split System HVAC Replacement.
The proposed contract action is for service for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b)(1)(i). Interested parties may identify their interest and capability to respond to the requirement. This Notice of Intent (NOI) is not a request for competitive quotes. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will only be considered solely for the purpose of determining whether to conduct a competitive procurement in the future.
Date posted to SAM.gov: August 20th, 2025. Date posting will close: August 29th, 2025. This NOI to Award a Sole Source contract will be posted to SAM.GOV for 7 (business) days IAW FAR 5.203(a)(1). The North American Industry Classification System (NAICS) code is 238220. The Size Standard is $19.0M. The desired period of performance for the service to be rendered is anticipated to be60 days after contract award. Responses to this synopsis will be used to confirm that this is a sole source requirement. This notice is not a Request for Quote (RFQ); it is a market research tool being utilized to determine the availability and adequacy of potential sources prior to awarding the contract. Any information submitted by respondents to this synopsis is strictly voluntary. The Government will not pay for any information that is submitted by respondents to this NOI for the proposed contract action.
Contractors who believe they possess the expertise, and experience shall submit technical capabilities in writing to Aaron Sanford electronically to: aaron.sanford@usda.gov. Responses must be received no later than August 29th, 2025, 11:00 am CST. All documentation shall become the property of the Government. Firms responding must indicate the following information: Indicate the business size: small business or disadvantaged business, veteran owned small business or HUBZone certified, indicate the appropriate NAICS code, and UEI #. This synopsis is neither a Request for Quote, nor does it restrict the Government to a particular acquisition approach. This synopsis should not be construed as a commitment by the Government for any purpose other than market research.
A determination by the Government not to compete this proposed award upon response to this notice is solely within the discretion of the Government.
Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government.
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