Southern California Propane Delivery
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- SP451025Q1039-1
- Agency
-
Defense Logistics Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 221210 Natural Gas Distribution
- PSC
- 6830 Gases: Compressed And Liquefied
- Place of performance
- California, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Logistics Agency (DLA) is soliciting propane delivery services for its Disposition Services locations in Southern California through an Indefinite Delivery Indefinite Quantity (IDIQ) contract with a one-year performance period. The contractor will be responsible for delivering forklift propane to two on-site 500-gallon tanks at DLA DS San Diego and Camp Pendleton, with deliveries required within three business days of request during normal business hours (0730-1400, Monday through Friday). Key requirements include providing price-per-gallon quotes, sending delivery confirmation emails, producing documented written receipts, and complying with base access and security procedures at both locations. The procurement will be evaluated on a Lowest-Price Technically Acceptable basis, with award made to the firm offering the lowest total cost that can satisfy the entire requirement. Questions must be submitted by July 16, 2025, at 2:00 PM Eastern Time, with quotes due by July 25, 2025, at 2:00 PM Eastern Time via email to james.isola@dla.mil.
This procurement is designated as a total small business set-aside under NAICS code 221210 (Natural Gas Distribution) with a size standard of 1,150 employees. According to the Questions and Answers document, this is a recompete of a previous contract (SP451020P0019) that had an initial award value of $12,969.33, indicating there is an incumbent contractor. The price schedule shows estimated quantities of 3,570 gallons for San Diego and 8,323 gallons for Pendleton, with a minimum contract value of $500. Services will be performed at two California locations: DLA DS San Diego at 4790 Cummings Road and DLA DS Pendleton at Marine Corps Base, Camp Pendleton. The contractor must be responsible for any potential spills or leaks during delivery and ensure all deliveries occur during normal installation work hours, excluding federal holidays.
Notice text
2 versions
Update #2 · Latest ·
Amendment 01
Amendment 01 is issued to answer questions issued by vendors. Please see Attachment 3 Questions and Answers in the attachments/lins section of this solicitation. Ther are no other changes at this time.
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This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12, as supplemented with additional information included in this notice. We will be using FAR subpart 13.5 procedures for this solicitation. This procurement is a total small business set-aside under NAICS 221210 with a size standard of 1,150 Employees. This is for an IDIQ contract with a Period of Performance of one (1) year. The requirements and delivery timeframes are listed within the attached Statement of Work. The following clauses will be included in the award: FAR 52.212-4, Contract Terms and Conditions Commercial Item; Far 52.212-5, Contract Terms and Conditions required to implement statutes or Executive Orders Commercial items. Offeror must submit Representations and Certifications (FAR 52.212-3). If an offeror has completed the annual representations and certificates electronically the offeror shall complete only paragraph (b) of this provision.
Quotes are to be received no later than 2:00 p.m. Eastern Standard U.S. Time on Friday July 25, 2025, via email only to the designated Contracting Officer.
See Attachment for the Bid Schedule and Specifications/Additional Terms.
All quotes shall be in U.S. Dollars
All contractor performance shall be in a safe manner, and in compliance with all applicable Federal, State and Local laws and regulations, and all installation policies. Any/all required documentation and service-related requirements including installation access are the responsibility of the contractor, with coordination as necessary with the site point of contact (POC). Deliveries must be performed during normal installation work hours which are available from the POC, excluding Federal holidays.
INSTRUCTIONS TO OFFERORS:
Submit quotes by email to james.isola@dla.mil no later than Friday July 25, 2025, at 2:00 P.M. Eastern Time. Attention should be noted to FAR 52.212-1(f), concerning late submissions. The offeror bears the risk of non-receipt of any email transmissions and should ensure that all pages of the quote have been received by the designated office before the deadline indicated. Email submissions by 5:00 pm one business day prior to the due date and time are encouraged to reduce the possibility of server or other cyber-related delays that may render your response as ineligible for consideration. Quotes are to include:
1) The price schedule is attached and responding firms are required to complete and return the price schedule for all line items.
2) Offerors shall provide the applicable CAGE code and Unique Entity Identifier with their bid submission. The information located in FAR 52.212-3 (Offerors Representations and Certifications) must be current on SAM.gov at the time of quote submission.
Any solicitation questions shall be submitted no later than Wednesday July 16, 2025, at 2:00 PM Eastern Time to james.isola@dla.mil. In the event questions are received, a solicitation amendment will be posted to distribute the answers prior to the closing date of the solicitation. The Government is not responsible for answering questions received after this deadline.
EVALUATION:
Quotations will be evaluated on a Lowest-Price Technically Acceptable basis. Award will be made to the firm that offers the lowest total cost to the Government that can satisfy the entire requirement.
52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021)
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements JAN 2017
52.204-7 System for Award Management NOV 2024
52.204-13 System for Award Management Maintenance OCT 2018
52.204-16 Commercial and Government Entity Code Reporting AUG 2020
52.204-17 Ownership or Control of Offeror AUG 2020
52.204-18 Commercial and Government Entity Code Maintenance AUG 2020
52.204-20 Predecessor of Offeror AUG 2020
52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities DEC 2023
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment NOV 2021
52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment NOV 2021
52.204-26 Covered Telecommunications Equipment or Services--Representation OCT 2020
52.204-27 Prohibition on a ByteDance Covered Application JUN 2023
52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment JAN 2025
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015
52.212-1 Instructions to Offerors—Commercial Products and Commercial Services SEP 2023
52.212-2 Evaluation—Commercial Products and Commercial Services NOV 2021
52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services MAY 2024
52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (DEVIATION) MAR 2025
52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services--Alternate I FEB 2024
52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services NOV 2023
52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services JAN 2025
52.216-18 Ordering AUG 2020
52.216-19 Order Limitations OCT 1995
52.216-22 Indefinite Quantity OCT 1995
52.219-6 Notice of Total Small Business Set-Aside NOV 2020
52.219-14 Limitations on Subcontracting OCT 2022
52.219-14 Limitations on Subcontracting (DEVIATION 2021-O0008) SEP 2021
52.219-28 Post-Award Small Business Program Rerepresentation JAN 2025
52.222-3 Convict Labor June 2003
52.222-19 Child Labor—Cooperation with Authorities and Remedies JAN 2025
52.222-20 Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000 JUN 2020
52.222-35 Equal Opportunity for Veterans JUN 2020
52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020
52.222-37 Employment Reports on Veterans JUN 2020
52.222-50 Combating Trafficking in Persons NOV 2021
52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons MAY 2024
52.225-13 Restrictions on Certain Foreign Purchases FEB 2021
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving MAY 2024
52.227-1 Authorization and Consent JUN 2020
52.232-33 Payment by Electronic Funds Transfer—System for Award Management OCT 2018
52.232-39 Unenforceability of Unauthorized Obligations JUN 2013
52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023
52.233-3 Protest after Award AUG 1996
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004
52.252-5 Authorized Deviations in Provisions NOV 2020
252.203-7000 Requirements Relating to Compensation of Former DoD Officials
SEP 2011
252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022
252.203-7005 Representation Relating to Compensation of Former DoD Officials
SEP 2022
252.204-7003 Control of Government Personnel Work Product APR 1992
252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023
252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation DEC 2019
252.204-7024 Notice on the use of the Supplier Performance Risk System MAR 2023
252.211-7003 Item Unique Identification and Valuation JAN 2023
252.223-7008 Prohibition of Hexavalent Chromium JAN 2023
252.225-7000 Buy American--Balance of Payments Program Certificate--Basic FEB 2024
252.225-7001 Buy American and Balance of Payments Program--Basic FEB 2024
252.225-7048 Export-Controlled Items JUN 2013
252.225-7055 Representation Regarding Business Operations with the Maduro Regime MAY 2022
252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime JAN 2023
252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation JUN 2023
252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region JUN 2023
252.226-7002 Representation for Demonstration Project for Contractors Employing Persons with Disabilities DEC 2019
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018
252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023
252.232-7010 Levies on Contract Payments DEC 2006
252.244-7000 Subcontracts for Commercial Products or Commercial Services NOV 2023
252.247-7023 Transportation of Supplies by Sea--Basic OCT 2024
DLAD Procurement Notes:
DLAD 5452.233-9001 DISPUTES – AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (JUN 2020)
C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016)
C03 CONTRACTOR RETENTION OF SUPPLY CHAIN TRACEABILITY DOCUMENTATION (SEP 2016)
L06 Agency Protests (DEC 2016)
L09 Reverse Auction (OCT 2016)
Update #1 ·
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12, as supplemented with additional information included in this notice. We will be using FAR subpart 13.5 procedures for this solicitation. This procurement is a total small business set-aside under NAICS 221210 with a size standard of 1,150 Employees. This is for an IDIQ contract with a Period of Performance of one (1) year. The requirements and delivery timeframes are listed within the attached Statement of Work. The following clauses will be included in the award: FAR 52.212-4, Contract Terms and Conditions Commercial Item; Far 52.212-5, Contract Terms and Conditions required to implement statutes or Executive Orders Commercial items. Offeror must submit Representations and Certifications (FAR 52.212-3). If an offeror has completed the annual representations and certificates electronically the offeror shall complete only paragraph (b) of this provision.
Quotes are to be received no later than 2:00 p.m. Eastern Standard U.S. Time on Friday July 25, 2025, via email only to the designated Contracting Officer.
See Attachment for the Bid Schedule and Specifications/Additional Terms.
All quotes shall be in U.S. Dollars
All contractor performance shall be in a safe manner, and in compliance with all applicable Federal, State and Local laws and regulations, and all installation policies. Any/all required documentation and service-related requirements including installation access are the responsibility of the contractor, with coordination as necessary with the site point of contact (POC). Deliveries must be performed during normal installation work hours which are available from the POC, excluding Federal holidays.
INSTRUCTIONS TO OFFERORS:
Submit quotes by email to james.isola@dla.mil no later than Friday July 25, 2025, at 2:00 P.M. Eastern Time. Attention should be noted to FAR 52.212-1(f), concerning late submissions. The offeror bears the risk of non-receipt of any email transmissions and should ensure that all pages of the quote have been received by the designated office before the deadline indicated. Email submissions by 5:00 pm one business day prior to the due date and time are encouraged to reduce the possibility of server or other cyber-related delays that may render your response as ineligible for consideration. Quotes are to include:
1) The price schedule is attached and responding firms are required to complete and return the price schedule for all line items.
2) Offerors shall provide the applicable CAGE code and Unique Entity Identifier with their bid submission. The information located in FAR 52.212-3 (Offerors Representations and Certifications) must be current on SAM.gov at the time of quote submission.
Any solicitation questions shall be submitted no later than Wednesday July 16, 2025, at 2:00 PM Eastern Time to james.isola@dla.mil. In the event questions are received, a solicitation amendment will be posted to distribute the answers prior to the closing date of the solicitation. The Government is not responsible for answering questions received after this deadline.
EVALUATION:
Quotations will be evaluated on a Lowest-Price Technically Acceptable basis. Award will be made to the firm that offers the lowest total cost to the Government that can satisfy the entire requirement.
52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021)
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements JAN 2017
52.204-7 System for Award Management NOV 2024
52.204-13 System for Award Management Maintenance OCT 2018
52.204-16 Commercial and Government Entity Code Reporting AUG 2020
52.204-17 Ownership or Control of Offeror AUG 2020
52.204-18 Commercial and Government Entity Code Maintenance AUG 2020
52.204-20 Predecessor of Offeror AUG 2020
52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities DEC 2023
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment NOV 2021
52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment NOV 2021
52.204-26 Covered Telecommunications Equipment or Services--Representation OCT 2020
52.204-27 Prohibition on a ByteDance Covered Application JUN 2023
52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment JAN 2025
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015
52.212-1 Instructions to Offerors—Commercial Products and Commercial Services SEP 2023
52.212-2 Evaluation—Commercial Products and Commercial Services NOV 2021
52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services MAY 2024
52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (DEVIATION) MAR 2025
52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services--Alternate I FEB 2024
52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services NOV 2023
52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services JAN 2025
52.216-18 Ordering AUG 2020
52.216-19 Order Limitations OCT 1995
52.216-22 Indefinite Quantity OCT 1995
52.219-6 Notice of Total Small Business Set-Aside NOV 2020
52.219-14 Limitations on Subcontracting OCT 2022
52.219-14 Limitations on Subcontracting (DEVIATION 2021-O0008) SEP 2021
52.219-28 Post-Award Small Business Program Rerepresentation JAN 2025
52.222-3 Convict Labor June 2003
52.222-19 Child Labor—Cooperation with Authorities and Remedies JAN 2025
52.222-20 Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000 JUN 2020
52.222-35 Equal Opportunity for Veterans JUN 2020
52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020
52.222-37 Employment Reports on Veterans JUN 2020
52.222-50 Combating Trafficking in Persons NOV 2021
52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons MAY 2024
52.225-13 Restrictions on Certain Foreign Purchases FEB 2021
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving MAY 2024
52.227-1 Authorization and Consent JUN 2020
52.232-33 Payment by Electronic Funds Transfer—System for Award Management OCT 2018
52.232-39 Unenforceability of Unauthorized Obligations JUN 2013
52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023
52.233-3 Protest after Award AUG 1996
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004
52.252-5 Authorized Deviations in Provisions NOV 2020
252.203-7000 Requirements Relating to Compensation of Former DoD Officials
SEP 2011
252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022
252.203-7005 Representation Relating to Compensation of Former DoD Officials
SEP 2022
252.204-7003 Control of Government Personnel Work Product APR 1992
252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023
252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation DEC 2019
252.204-7024 Notice on the use of the Supplier Performance Risk System MAR 2023
252.211-7003 Item Unique Identification and Valuation JAN 2023
252.223-7008 Prohibition of Hexavalent Chromium JAN 2023
252.225-7000 Buy American--Balance of Payments Program Certificate--Basic FEB 2024
252.225-7001 Buy American and Balance of Payments Program--Basic FEB 2024
252.225-7048 Export-Controlled Items JUN 2013
252.225-7055 Representation Regarding Business Operations with the Maduro Regime MAY 2022
252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime JAN 2023
252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation JUN 2023
252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region JUN 2023
252.226-7002 Representation for Demonstration Project for Contractors Employing Persons with Disabilities DEC 2019
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018
252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023
252.232-7010 Levies on Contract Payments DEC 2006
252.244-7000 Subcontracts for Commercial Products or Commercial Services NOV 2023
252.247-7023 Transportation of Supplies by Sea--Basic OCT 2024
DLAD Procurement Notes:
DLAD 5452.233-9001 DISPUTES – AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (JUN 2020)
C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016)
C03 CONTRACTOR RETENTION OF SUPPLY CHAIN TRACEABILITY DOCUMENTATION (SEP 2016)
L06 Agency Protests (DEC 2016)
L09 Reverse Auction (OCT 2016)
Files
| File | Type | Posted |
|---|---|---|
| Attachment 3 Questions and Answers.pdf | ||
| SOW V2 25-OP-045 DLA DS San Diego and Pendleton Propane.docx | DOCX document | |
| Price Schedule Updated DLA DS San Diego and Pendleton Propane 25-OP-045.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Southern California Propane Delivery | Award Notice | |
| This notice | Solicitation |
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