Southern California Propane Delivery

This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12, as supplemented with additional information included in this notice.  We will be using FAR subpart 13.5 procedures for this solicitation. This procurement is a total small business set-aside under NAICS 221210 with a size standard of 1,150 Employees. This is for an IDIQ contract with a Base Period and four (4) Option Periods. The requirements and delivery timeframes are listed within the attached Statement of Work.  The following clauses will be included in the award: FAR 52.212-4, Contract Terms and Conditions Commercial Item; Far 52.212-5, Contract Terms and Conditions required to implement statutes or Executive Orders Commercial items. Offeror must submit Representations and Certifications (FAR 52.212-3).  If an offeror has completed the annual representations and certificates electronically the offeror shall complete only paragraph (b) of this provision.

Quotes are to be received no later than 2:00 p.m. Eastern Standard U.S. Time on Monday July 07, 2025, via email only to the designated Contracting Officer.

See Attachment for the Bid Schedule and Specifications/Additional Terms. 

All quotes shall be in U.S. Dollars

All contractor performance shall be in a safe manner, and in compliance with all applicable Federal, State and Local laws and regulations, and all installation policies.  Any/all required documentation and service-related requirements including installation access are the responsibility of the contractor, with coordination as necessary with the site point of contact (POC).  Deliveries must be performed during normal installation work hours which are available from the POC, excluding Federal holidays.

INSTRUCTIONS TO OFFERORS:

Submit quotes by email to james.isola@dla.mil no later than Monday July 07, 2025, at 2:00 P.M. Eastern Time.  Attention should be noted to FAR 52.212-1(f), concerning late submissions.  The offeror bears the risk of non-receipt of any email transmissions and should ensure that all pages of the quote have been received by the designated office before the deadline indicated.  Email submissions by 5:00 pm one business day prior to the due date and time are encouraged to reduce the possibility of server or other cyber-related delays that may render your response as ineligible for consideration. Quotes are to include: 

1) The price schedule is attached and responding firms are required to complete and return the price schedule for all line items. 

2) Offerors shall provide the applicable CAGE code and Unique Entity Identifier with their bid submission. The information located in FAR 52.212-3 (Offerors Representations and Certifications) must be current on SAM.gov at the time of quote submission.

Any solicitation questions shall be submitted no later than Wednesday June 25, 2025, at 2:00 PM Eastern Time to james.isola@dla.mil.  In the event questions are received, a solicitation amendment will be posted to distribute the answers prior to the closing date of the solicitation.  The Government is not responsible for answering questions received after this deadline.

EVALUATION:

Quotations will be evaluated on a Lowest-Price Technically Acceptable basis. Award will be made to the firm that offers the lowest total cost to the Government that can satisfy the entire requirement.

52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021)

52.203-19         Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements            JAN 2017

52.204-7           System for Award Management NOV 2024

52.204-13         System for Award Management Maintenance     OCT 2018

52.204-16         Commercial and Government Entity Code Reporting      AUG 2020

52.204-17         Ownership or Control of Offeror           AUG 2020

52.204-18         Commercial and Government Entity Code Maintenance AUG 2020

52.204-20         Predecessor of Offeror  AUG 2020

52.204-23         Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities        DEC 2023

52.204-24         Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment       NOV 2021

52.204-25         Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment   NOV 2021

52.204-26         Covered Telecommunications Equipment or Services--Representation                            OCT 2020

52.204-27         Prohibition on a ByteDance Covered Application           JUN 2023

52.209-6           Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment  JAN 2025

52.209-10         Prohibition on Contracting with Inverted Domestic Corporations NOV 2015

52.212-1           Instructions to Offerors—Commercial Products and Commercial Services                       SEP 2023

52.212-2           Evaluation—Commercial Products and Commercial Services     NOV 2021

52.212-3           Offeror Representations and Certifications—Commercial Products and Commercial Services           MAY 2024

52.212-3           Offeror Representations and Certifications—Commercial Products and Commercial Services (DEVIATION) MAR 2025

52.212-3           Offeror Representations and Certifications—Commercial Products and Commercial Services--Alternate I     FEB 2024

52.212-4           Contract Terms and Conditions—Commercial Products and Commercial Services            NOV 2023

52.212-5           Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services JAN 2025

52.216-18         Ordering          AUG 2020

52.216-19         Order Limitations         OCT 1995

52.216-22         Indefinite Quantity       OCT 1995

52.217-5           Evaluation of Options   JUL 1990

52.217-9           Option to Extend the Term of the Contract         MAR 2000

52.219-6           Notice of Total Small Business Set-Aside          NOV 2020

52.219-14         Limitations on Subcontracting   OCT 2022

52.219-14         Limitations on Subcontracting (DEVIATION 2021-O0008)        SEP 2021

52.219-28         Post-Award Small Business Program Rerepresentation   JAN 2025

52.222-3           Convict Labor  June 2003

52.222-19         Child Labor—Cooperation with Authorities and Remedies         JAN 2025

52.222-20         Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000    JUN 2020

52.222-35         Equal Opportunity for Veterans JUN 2020

52.222-36         Equal Opportunity for Workers with Disabilities JUN 2020

52.222-37         Employment Reports on Veterans          JUN 2020

52.222-50         Combating Trafficking in Persons         NOV 2021

52.223-11         Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons            MAY 2024

52.225-13         Restrictions on Certain Foreign Purchases          FEB 2021

52.226-8           Encouraging Contractor Policies to Ban Text Messaging While Driving                          MAY 2024

52.227-1           Authorization and Consent        JUN 2020

52.232-33         Payment by Electronic Funds Transfer—System for Award Management                         OCT 2018

52.232-39         Unenforceability of Unauthorized Obligations    JUN 2013

52.232-40         Providing Accelerated Payments to Small Business Subcontractors                                 MAR 2023

52.233-3           Protest after Award       AUG 1996

52.233-4           Applicable Law for Breach of Contract Claim    OCT 2004

52.252-5           Authorized Deviations in Provisions      NOV 2020

252.203-7000    Requirements Relating to Compensation of Former DoD Officials         

SEP 2011

252.203-7002    Requirement to Inform Employees of Whistleblower Rights       DEC 2022

252.203-7005    Representation Relating to Compensation of Former DoD Officials        

SEP 2022

252.204-7003    Control of Government Personnel Work Product APR 1992

252.204-7004    Antiterrorism Awareness Training for Contractors          JAN 2023

252.204-7016    Covered Defense Telecommunications Equipment or Services--Representation    DEC 2019

252.204-7024    Notice on the use of the Supplier Performance Risk System        MAR 2023

252.211-7003    Item Unique Identification and Valuation           JAN 2023

252.223-7008    Prohibition of Hexavalent Chromium    JAN 2023

252.225-7000    Buy American--Balance of Payments Program Certificate--Basic FEB 2024

252.225-7001    Buy American and Balance of Payments Program--Basic FEB 2024

252.225-7048    Export-Controlled Items JUN 2013

252.225-7055    Representation Regarding Business Operations with the Maduro Regime                         MAY 2022

252.225-7056    Prohibition Regarding Business Operations with the Maduro Regime                              JAN 2023

252.225-7059    Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation JUN 2023

252.225-7060    Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region            JUN 2023

252.226-7002    Representation for Demonstration Project for Contractors Employing Persons with Disabilities       DEC 2019

252.232-7003    Electronic Submission of Payment Requests and Receiving Reports                                DEC 2018

252.232-7006    Wide Area WorkFlow Payment Instructions       JAN 2023

252.232-7010    Levies on Contract Payments    DEC 2006

252.244-7000    Subcontracts for Commercial Products or Commercial Services  NOV 2023

252.247-7023    Transportation of Supplies by Sea--Basic           OCT 2024

DLAD Procurement Notes:

DLAD 5452.233-9001 DISPUTES – AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (JUN 2020)

C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components (DEC 2016)

C03 CONTRACTOR RETENTION OF SUPPLY CHAIN TRACEABILITY DOCUMENTATION (SEP 2016)

L06 Agency Protests (DEC 2016)

L09 Reverse Auction (OCT 2016)