Sources Sought - PIMC Endoscopes Maintenance Service

The Indian Health Service (IHS), a civilian agency within the Department of Health and Human Services, is conducting market research through this Sources Sought Notice for endoscope maintenance and repair services at Phoenix Indian Medical Center in Phoenix, Arizona. The contractor will be responsible for providing comprehensive maintenance support including supervision, labor, parts, materials, tools, equipment, and ground transportation necessary to service all endoscopes and restore them to original Equipment Manufacturer (OEM) specifications. Respondents must demonstrate OEM authorization status through distributor or reseller agreements and provide capability statements addressing organizational qualifications, manufacturer documentation, and business category certifications. This Sources Sought Notice is classified under NAICS Code 811210 (Electronic and Precision Equipment Repair and Maintenance) and is intended to determine market capability and compliance with the Buy Indian Act requirements. Written responses are due by March 11, 2026 at 1:00 PM Local Time and must be submitted to point of contact Kerri Gilmore; this is explicitly not a request for quote and vendors should not submit any pricing information.

This procurement does not utilize a traditional set-aside designation but instead prioritizes purchasing from Indian Small Business Economic Enterprises (ISBEE), which are businesses with at least 51% combined Indian/Federally Recognized Indian Tribe/Alaska Native Corporation ownership where such entities receive at least 51% of contract earnings. No incumbent contractor or potential award value is identified in the notice, and the specific quantity of endoscopes or contract duration has not been disclosed at this pre-solicitation stage. Respondents must be registered in the System of Award Management (SAM), obtain a DUNS number or SAM Unique Entity Identifier, and self-certify their eligibility using the IHS Indian Economic Enterprise Representation form, with strict compliance required throughout the offer submission, award, and entire contract performance periods. The procurement explicitly prohibits remanufactured or gray market items, requiring all vendors to maintain OEM authorization with warranty maintenance capabilities. Interested vendors should be prepared to supply documentation verifying authorized distributor status and must understand that submission of unauthorized items would constitute a material breach of contract.