Sources Sought Notice for Public Relations Media Software

The Department of Energy (DOE) Office of Public Affairs has issued a Sources Sought Notice to identify industry capabilities for media relations management software. This pre-solicitation notice is issued solely for information and planning purposes and does not constitute a formal solicitation or commitment to award a contract. The software must be a single integrated platform that combines media database management with journalist and publication profiles, press release distribution, social media monitoring across multiple platforms (Facebook, YouTube, Flickr, X, and others), project management capabilities, media clipping systems, and comprehensive analytics with reporting features. Responses must be submitted by February 10, 2026 at 4:00 PM EST to Contracting Officer Heather Leonard at heather.leonard@hq.doe.gov in Microsoft Word or Adobe PDF format, limited to four pages with 12-point font and one-inch margins. Interested contractors must address their company overview, relevant experience with similar requirements, pricing information with delivery schedules, GSA contract eligibility under SIN 54151ECOM, identification of any conditions unnecessarily restricting competition, recommendations to improve specifications, and proposed success metrics.

This opportunity carries no set-aside designation and no incumbent contractor has been identified in the available documentation. The contract structure consists of one base year and four option years with identical line items, including one Media Intelligence Platform (premium package), one Social Media Content package, one Searchable Broadcast Content database, one Influencer Contact Manager, unlimited email capability, ten Additional Users/Agents, twenty Additional Search Agents, twenty Additional Dashboards, and one Short Term License for each period. No specific budget range or award value has been disclosed in this pre-solicitation phase. The software must be delivered to the Department of Energy, Office of Public Affairs at 1000 Independence Avenue SW, Washington D.C. 20585, and must include online, in-person, and phone-based training and technical support. Responses submitted are considered Government property and will not be returned, and responders should not anticipate feedback beyond acknowledgment of receipt.