Sources Sought Notice - Public Relations Media Software.pdf

Department of Energy Office of Public Affairs

Public Relations Media Software Sources Sought Notice

THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice is issued solely for information and planning purposes and does not constitute a solicitation. Nonetheless, submitters should properly mark their responses if the information is confidential or proprietary.

Furthermore, those who respond to this Sources Sought Notice should not anticipate feedback with regards to its submission other than acknowledgment of receipt, should the submitter request an acknowledgement. All submissions become the property of the Federal Government and will not be returned. Responders are solely responsible for all expense associated with responding to this Sources Sought Notice. Further, the Department of Energy (DOE) is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought Notice; all costs associated with responding to this Sources Sought Notice will be solely at the interested party’s expense. Not responding to this notice does not preclude participation in any future Request for Quote, if any is issued.

ALL RESPONSES MUST BE UNCLASSIFIED.

1. PURPOSE

The purpose of this Sources Sought Notice is to identify industry capabilities regarding media relations management software. Attached is the draft Statement of Work (SOW) for details.

2. REQUESTED INFORMATION

Responses shall be submitted in a Microsoft Word or Adobe PDF file format, 12-point font size, with one (1) inch margins. In no more than four (4) pages, interested contractors should provide the following information:

A. Company Overview

1. Brief description of the company

2. Small business status

3. North American Industry Classification System (NAICS) code(s)

4. Unique Entity Identifier (UEI) Number

5. Commercial and Government Entity (CAGE) Code

6. Company’s General Services Administration (GSA) Contract Number and period of performance under Special Item Number (SIN) 54151ECOM “Electronic Commerce and Subscription Services”

7. Telephone number, fax number, and email address

8. Website address

9. Point of contact for questions and/or clarification

B. Company Capabilities

1. Have you previously provided services as outlined in the attached SOW? If so, please provide information in sufficient detail regarding previous experience (indicate whether as prime contractor or subcontractor) on similar requirements

(include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

This information must clearly explain how your firm can satisfy the requirement as outlined in the SOW. General statements of interest will not be used as a capability determination.

2. Include pricing information, and the basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

3. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

4. Recommendations to improve the approach/specifications to acquiring the identified items/services.

5. What measures would your company propose to monitor and determine the success of the contract/agreement? Please limit response to one (1) paragraph.

C. FEEDBACK

Attached for reference is the draft SOW for this requirement. We would appreciate any input you may have on requirements and areas that may require clarification. Please provide any recommendations that will improve the current state of the draft SOW.

D. RESPONSES

Interested parties are invited to respond to this Sources Sought Notice. All responses shall be e-mailed to the Contracting Officer, Heather Leonard, at heather.leonard@hq.doe.gov no later than February 10, 2026 at 4:00 PM EST.

Proprietary information, if any, should be minimized and must be clearly marked. Please be advised that all submissions become Government property and will not be returned.

Respondents are advised that the Government will not pay for any information or administrative costs incurred in response to this Sources Sought Notice. All costs associated with responding to this Sources Sought Notice and any follow-on questions if applicable will be solely at the responding party’s expense.