Sources sought notice for preventive maintenance services for equipment sterilizers VA medical center at 10 N. Greene ST. , baltimore, MD

DISCLAIMER

The sources sought notice is solely for information and planning purposes only and does not constitute a solicitation will be issued. NOTICE The sources sought notice does not constitute a Request for Quotation (RFQ) or a promise to issue an RFQ in the future. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are advised that the Government will not pay for any information or administrative costs incurred in response to this notice. It is the responsibility of the responders to monitor this site for additional information pertaining to this requirement. Responses or questions concerning the composition and requirements to this notice will not be returned.

All capable contractors are welcome to respond to this notice and shall provide a brief capability statement that covers the information in the statement of work. The Capability Statement shall be limited to 5 pages. The Government will not review any other information or attachments that is more than the mentioned page limit. The Government will not review generic marketing materials that do not address the information contained herein or the attached documents.

GENERAL Your response must address capabilities specific to the services required in the statement of work and must include the following:

a. Company Name

b. SAM Unique Entity ID & cage code which the company is registered in sam.gov and https://veterans.certify.sba.gov/

c. Company Address

d. Point of contact(s) name

e. Telephone number(s)

f. Email address(s)

g. Socioeconomic data

h. Company Business Size Status and representations of your business

i. Any previous contract(s) similar or the same as the required functional capabilities in the statement of work

This is not a request for quotes. The estimated period of performance is September 2025 through August 2026. All interested parties shall respond no later than 3/24/2025 at 12:00PM EST. Submit responses or suggestions via email to Kenneth.dougherty@va.gov. Telephone responses will not be accepted.

STATEMENT OF WORK

• 4 Preventive maintenance visits a year for a Beta Star steam sterilizer, model N243660, serial# B0337, to ensure compliance with FDA guidelines for animal housing.
• As needed emergency service calls with 12 hour response time.
• PM Inspection Checklist-

• Visually check the outside for signs of leaks or damage
• Check steam, water and air supply lines for leaks
• Check the door travel operation
• Check and adjust door for 1/8" clearance
• Check the lower door switch operation
• Check the door lock cylinder operation
• Check the power door cylinder operation (if automatic)
• Check for proper door seal retraction
• Check the inside of the chamber for melted materials and clean
• Pull and clean the drain strainer
• Clean and check the chamber screen
• Check the door gasket and replace if necessary
• Check the traps, valves, solenoid and the plumbing for leaks
• Check load cart or shelf rack for proper alignment
• Check the airlines and valves for leaks
• Check liquid cycle
• Check the slow exhaust rate
• Check the operation of the vacuum system
• Check the 2 PSI pressure AND operation
• Run solid cycle @ 121ºC
• Run bio bag cycle @ 121ºC
• a.) Check the prevac depth
• b.) Check the charge pressure
• Check "water in chamber" safety sensor operation
• Check the dry cycle phase for proper operation
• Perform a leak test (annually)
• Replace air-in filter annually (indicate date changed)
• Check tempering valve for proper effluent quench

• The equipment is in the animal facility of the VA Hospital at 10 N Greene St, Baltimore, MD 21201.

• All parts included except pumps/motors/controls

Location(s): Baltimore Veterans Affairs Medical Center, 10 North Greene Street, Baltimore, MD 21201

End