Sources Sought- Naval History and Heritage Command Archives Processing Project
Closed Pre-Solicitation Posted
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- Solicitation number
- N0018925Q4000
- Agency
- Naval Supply Systems Command Department of the Navy, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 519210 Libraries and Archives
- PSC
- R702 Support- Management: Data Collection
- Place of performance
- Washington Navy Yard, District of Columbia 20374, United States
- Points of contact
-
- Cody Witz cody.s.witz.civ@us.navy.mil (771) 229-3542
Notice details come from SAM.gov. Updated .
About this opportunity
The Naval Supply Systems Command is conducting a sources sought inquiry to identify qualified contractors capable of providing archival processing services for the Naval History and Heritage Command Archives Processing Project. The procurement involves processing a 962-box archival document collection located at the Washington Navy Yard, requiring specialized services including conservation, rearrangement, description using archival standards, creation of electronic metadata records, and development of a comprehensive processing plan. Contractors must demonstrate expertise in handling classified materials, with personnel requirements including high school education, current Top Secret clearance, two years of experience with TOP SECRET records, and intermediate Microsoft Office skills. Responses must include company information, business size classification, rough order of magnitude cost estimates, active SAM registration, capability statements with relevant past performance from the last five years, and supporting documentation not exceeding ten pages. The submission deadline is June 27, 2025, at 11:00 AM EST, with responses to be emailed to the specified government contact.
This opportunity operates under NAICS code 519210 (Libraries and Archives) with a small business size standard of $21 million and carries no set-aside designation, making it open to all business sizes. The anticipated contract start date is September 6, 2025, with a base performance period running through September 5, 2026, and an optional extension period available through September 5, 2027. Work will be performed at the Washington Navy Yard under strict security requirements including Tier 5 investigation and Common Access Card access for personnel handling classified and sensitive information. The project involves processing the entire 962-box collection according to specific archival standards and creating compliant finding aids with electronic metadata records. No incumbent contractor or specific budget range has been disclosed in this preliminary market research phase.
Notice text
This announcement constitutes a Sources Sought for information and planning purposes. Naval Supply Center (NAVSUP) Fleet Logistics Center (FLC) Norfolk’s intent of this announcement is to identify qualified and experienced sources to provide Navy Archive Processing services.
This announcement constitutes a sources sought for written information only. This is not a solicitation announcement for proposals and a contract will not be awarded from this announcement. The anticipated start date for this requirement is 06 September 2025
This announcement is not to be construed in any way as a commitment by the Government, nor will the Government pay for the information submitted in response.
The NAICS Code for this requirement is 519210- “Libraries and Archives” and the small business size standard is $21.0 (millions of dollars)
Reponses to this Sources Sought request should reference “Sources Sought-Naval History and Heritage Command- Archive Processing” and shall include the following information in this format:
1 - Company name, address, point of contact name, phone number, fax number and email address.
2 - Size of business – Large Business, Small Business, Small Disadvantage, 8(a), Hubzone, Woman-owned and/or Service Disabled Veteran-owned.
3 - An estimated Rough Order of Magnitude (ROM). Please confirm the labor categories/experience required to perform the tasks in accordance with the Performance Work Statement. Suggest labor categories /hours to perform tasks for each position.
4 - A copy of System of Award Management (SAM) sam.gov active registration. Must reflect Data Universal Numbering System, and Commercial and Government Entity Code.
5 - Capability statement displaying the contractor’s ability to provide the services, to include past performance information. If past performance information is provided, please include only relevant past performance on the same/similar work within the last 5 years. Please also include in past performance information the contract numbers, dollar value, and period of performance for each contract referenced in the response to this sources sought.
6 - Include any other supporting documentation.
7 - Comments or suggested changes to the Government's NAICS Determination
8 - Identify conditions or issues the U.S. Government should consider or may interfere with the intention of this project.
Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Standard company brochures will not be reviewed. Submissions are not to exceed ten (10) typewritten pages in no less than 12 font size.
Responses should be emailed to cody.s.witz.civ@us.navy.mil by 27 June 2025 no later than 11:00 AM EST. Again, this is not a request for a proposal. Respondents will not be notified the results and the Government is not required to answer any questions submitted in regards to this sources sought notice. Please note the information within this sources sought notice will be updated and/or may change prior to an official synopsis/solicitation, if any.
Attachments:
Attachment I – DRAFT Performance Work Statement (PWS)
NOTE: Proprietary information should be clearly marked. The requested information is for planning and market research purposes only and will not be publicly released. Again, this is not a request for a proposal. Respondents will not be notified of the results. Please note the information within this pre-solicitation synopsis will be updated and/or may change prior to an official synopsis/solicitation, if any.
Attachments
| File | Type | Posted |
|---|---|---|
| Draft Performance Work Statement.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Naval History and Heritage Command Archives Processing Project | Solicitation | |
| Sources Sought- Naval History and Heritage Command Archives Processing Project | Pre-Solicitation |
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